October 8, 2023 Band Notes

Upcoming Events  

Monday, October 9

• Full Band 3-6pm; HS

Tuesday, October 10

• Full Band 6-9pm; HS
• Rose Bowl Jacket Orders Round #2 Due
• New Member Parent Coffee Talk 7pm, HS staff dining room

Wednesday, October 11

• Fall Concert Dress Rehearsal 3:30-5:30pm; HS Auditorium (Please see complete schedule below)
• Color Guard Rehearsal 6-9pm
• Sudler Shield Concert 7-9pm; HS Auditorium (Please see below for details)

Thursday, October 12

• Brass and Woodwinds 3-6pm; HS
• Percussion 6-9pm; HS

Friday, October 13

• Senior Night/Family Showcase (Please see complete schedule below)

Saturday, October 14

• Full Band Rehearsal 1-9pm
• Medication drop off 1-2pm (Please see below for details)

Future planned events can be found on the updated band calendar: Mason Band Calendar

Parent To Do Checklist For This Week

1. Please join us for the Sudler Shield Concert on Wednesday honoring our Marching Band (Please see below for details)
2. Order Memory Book (Please see below for details)
3. Purchase individual Rose Parade Gala tickets if desired. (Please see below for details; The deadline to order is October 15th.
4. 2nd chance to order Rose Bowl Jackets.  Orders due October 10th if interested.
5. Drop off “as needed” medications on Saturday for Super Regionals and Grand Nationals.  (Please see details below)
6. Attend the New Member Coffee Talk on Tuesday at 7pm (Details below)
7. Parents who will be signing out students from Super Regional Trip in Indianapolis, please complete the Travel Waiver Form by 11:59pm Next Sunday, October 15th. See below for more information.
8. Band Aids/Chaperones - Please RSVP for QPR Training by Next Sunday, October 15th.  See below for RSVP link and more information.

NEW INFORMATION

Sudler Shield Recognition Concert This Wednesday 

Please join us this Wednesday, October 11th at 7pm in the High School Auditorium for our Sudler Shield recognition concert. All Mason Band families are invited to attend this special event honoring our Marching Band students and to take a trip back down memory lane. The music selections to be performed will showcase music from several past seasons of the Mason Marching Band. You will not want to miss it! Here is a link to the concert program: CLICK HERE

The Sudler Shield is awarded to premier high school marching bands internationally by the Sousa Foundation to establish and support international standards of excellence in musical performance, marching execution, choreography, and show design for high school, youth, or international marching bands and to identify,recognize, and honor outstanding high school, youth, and international marching bands who are at a world class level of excellence. 

Timeline for Symphonic Band Students 

• 3:00 C13 doors open for students. 
• 3:30 Students report to the stage for rehearsal/warm-up. 
• 5:30 Pizza provided by Mr. Jackson. Eat/change.
• 6:50 Report back to the stage for the start of the concert. 
• 7:00 Symphonic Band Performs. 
  • Symphony No. 2 Mvt. 1
  • Somewhere
  • Ignition 
  • 7:30 Sit in the audience to watch the Wind Symphony. 

Timeline for Wind Symphony Students

• 3:00 C13 doors open for students. 
• 5:45 Report to the Band area. Changing areas available for those who need it. 
• 6:00 Warm up in the Band Room
• 6:45 Move to the auditorium to take seats for Symphonic Band
• 7:00 Symphonic Band Performs. 
• 7:30 Wind Symphony Performs
  • Trittico
  • Molly on the Shore
  • Perthshire Majesty
  • March from Symphonic Metamorphosis
  • Fairest of the Fair

Uniforms

All Wind Symphony and Symphonic Band students will need to wear their Concert Band attire that should have been purchased at the beginning of the school year. Uniform Requirements

Senior Night/Family Showcase This Friday Night!

This Friday is our Senior Night/Family Showcase. This is a special night where the band celebrates all of our Senior students and is a wonderful opportunity for families to watch all of the students perform our competition show.  All students will eat dinner at school following their rehearsal. The complete schedule is below.

Schedule

Uniforms

The plan with the uniforms presently is for both the instrumentalists and guard to wear competition uniforms.  Students will need to bring the appropriate undergarments to school on Friday.  If modifications need to be made to this plan due to weather, the directors will communicate the changes to the students.

Meals

• Seniors
  • For the Senior Dinner, Tortilleria Garcia will be providing a Taco Bar!  (Chicken, Beef, Refried Beans, Mexican Rice, Tortillas, Salsa, Taco Toppings. Vegetarian option-White Rice, Pinto Beans, Taco Toppings) All Gluten, Dairy, and Peanut Free.  Dessert from Firecracker Bakery-nut free. Please contact Karyn Baioni at seniors@masonbandboosters.com with any questions.  Thanks Karyn for organizing this fun event for our Seniors!
• Freshmen, Sophomores, and Juniors
  • This Friday’s Menu, October 13th, will be sponsored by Mason Band Boosters and provided by: Chick Fil A - Trailside Drive, Liberty Center

The Menu* will be as follows:

Regular Diets - Chick Fil A Sandwich (no pickle) with choice of assorted sauces, Lays/Frito/Multipack Chips, Cookies, Gatorade

Vegetarian/Halal/Vegan/Dairy Free/Onion Free - Southwest Veggie Wrap (No cheese/no onion) with choice of assorted dressing and sauces, Lays/Frito/Multipack Chips, Cookies, Gatorade

Gluten Free/Nut Allergy - Grilled Chicken Nuggets with choice of assorted sauces, Lays Chips, Fruit snacks, Gatorade

Note:  The special diet foods are ONLY for those who have declared a special dietary need as we only have a limited number of those meals.  Everyone else is expected to eat the Regular Diet meal.  Likewise, those that have declared a special diet are expected to eat their special diet offering. Thank you for your cooperation!

*If the above do not meet your dietary preferences or needs, you always have the option of having food dropped off or packing your own dinner!

Any questions can be directed to our Feed the Band Chair, Smita Ankola at smita.ankola@gmail.com.  We thank Smita for volunteering her time and taking on this large task for us this year!!!

VIDEO/SOCIAL MEDIA REMINDER

We are so proud of the marching band’s hard work! As a reminder, please do not post any videos of the band on public websites (YouTube) or social media (Facebook, Twitter, etc) at this time. This also includes pictures of the props, competition uniforms, and show art. This is particularly important for our competition show in order to maintain competitive integrity and for copyright reasons. We want the audience and judges to see our show for the first time at competitions, so that they can enjoy the hard work of our students in a live setting. You are more than welcome to capture your own videos and share with family using a “private” link or message.

The Mason Invitational Was A Huge Success! 

Yesterday we hosted 25 Marching Bands for our Mason Invitational.  We feel incredibly honored to have so many talented bands grace our field with their incredible performances. We are also grateful to be able to share our love of music and provide an opportunity to contribute to the performing arts education of hundreds of students from surrounding communities.

An event of this magnitude is not possible without the help of many hands.  Special thanks to the following:

Mason Invitational Chairs- A huge thank you for your leadership in planning and executing such a large and important event for our band program. We are so appreciative of all of you.

• Jeanie Knuth

• Hinrich Knuth

• Howard Pinsky

Band Directors-We are grateful for your support and guidance throughout the planning phase of the competition and during the event itself.  

Competition Committee Leads- Special thanks to all of you for taking on the task of running specific areas of the Invitational!  The day ran smoothly due to your leadership, flexibility, and the hard work you put in all day. 

• Zach Langbein/John Siedlecki  - Announcer
• Bridget Siedlecki-Ticketing
• Jim Mills/Kelly Berling-Concessions
• Peter Huisman/Avious Jackson - Tabulations/Judges
• Hinrich Knuth/Zach Hinson - On Field Staging, Control & Exit
• Chris Minnear-Band Guides, Band Check-in, and Watering Station
• Chris Riva-Guest Parking
• Lori Stackpole/Emily Huisman-Bake Sale
• Gina Marshall-Spirit Table and Program Designer
• Johanna Chasse/Jennifer Livingston-Hospitality
• Howard Pinsky/James Grim-Truck and Bus Parking
• Chrissy/Paul Buckingham-Car Raffle
• Kim/Michael Bishop-Volunteers and Ushers
• Scott Cook - Sponsorship

Uniform Crew-This team is filled with miracle workers! You managed to complete fittings for 200+ students in just 3 days. You also had the difficult task of a quick turnaround from the black uniforms on Friday to the white uniforms on Saturday. Let’s also not understate the skill it took to style all of that hair and make all of the necessary alterations to the uniforms.  As always you worked tirelessly behind the scenes to make sure our kids looked sharp and pristine out on the field!  

Pit Crew-You not only took care of our props and equipment but were some of the latest to stay Friday night after the game and were there first thing in the morning to help with all the heavy lifting of set up and tear down of the event.  The Pit Crew also took the lead in making sure all the trucks and buses of the visiting bands were parked safely and assisted other bands with any needs they had.  

Announcers- Thanks to you for being the voices of the competition and making sure everyone had the information they needed throughout the day.

• Zach Langbein-You handled your announcing debut like a pro!
• John Siedlecki-As always, you were amazing!

Photo Crew- Words cannot express how wonderful it is to have you capture the special memories of the competition so the rest of us can simply enjoy the day. Your photos are simply breathtaking! 

Rose Parade President Visit Team-Thank you for coordinating the Rose Parade President’s visit this weekend! Your efforts allowed us to welcome him to Mason and to show him the place and program we love so much.  You did this despite it being one of our busiest weekends of the year.  

• Melissa Woodward
• Lisa Oldham
• Heather Smith

Financial Team- Thank you for taking on the difficult task of keeping our finances in order and keeping track of our profits we make from such a large event.  Your job is often unseen by others but is incredibly time consuming and important to our organization.

• Angie Anthos
• Tabytha Lopez

Booster Board- You all did so much behind the scenes these past several weeks. Hopefully you are able to get some much deserved rest this next week until our next big event. :)

Band Aids and Chaperones-Thank you for taking care of our kids.  We can always trust our kids are in good hands and well cared for with you.

Every Volunteer-Thank you to all the parents, students, alumni, extended family, and friends who stepped up to volunteer a shift, multiple shifts, and in some cases the entire day to make sure we filled all the critical spots we needed to make the day run smoothly. We are also grateful to those who contributed yummy food and drinks for both the bake sale and for hospitality.  

School administrators, facility coordinators, janitors, and other school staff,-Your support and behind the scenes work did not go unnoticed. 

Students-Most importantly thanks to you for putting on a fantastic performance and making us so proud! You are the reason everyone listed above goes to so much effort.

We are looking forward to doing this all again on a much smaller scale in a couple of weeks!  More information about that will be coming soon.

Thanks again!

Invitational T-Shirts Available

Did you miss your chance to purchase an Invitational T-Shirt this weekend?  We still have some available for purchase. If interested, email Gina at spirit@masonbandboosters.com to purchase one. This is a wonderful keepsake of the exciting evening.  Plus, it's another white T-Shirt for Tuesday night practices! 😀

Our Next New Member Coffee Talk Is This Tuesday!

All new member parents and mentor families are invited to attend our next Coffee Talk this Tuesday, October 10th at 7pm in the HS staff Dining Room. This will be an informal opportunity to socialize with other new parents and have your questions answered by seasoned band parent mentors. Please enter the High School through the music wing doors found at the back of the High School. You will walk straight and the dining room will be on your right hand side. We will have signs to direct you. We hope to see you there!

Cincy Sammy’s Proceeds Will Benefit The Jake Langbein Memorial Fund 10/17-10/21

Cincy Sammy’s in downtown Mason does Give-Tober in the month of October. We are excited to share that this year October 17-21 will benefit the Jake Langbein memorial fund for mental health training and scholarships for Mason Band students!!  Parents make your plans now to pick up cookies that week to put in goody bags for students for the BOA super regional trip, and some for yourself to enjoy on the drive to Indy as well! Students- this is a great week to have some section team building while feasting on delicious cookies, sundaes, or milkshakes!

Hope to see lots of you at Cincy Sammy’s that week supporting a great local business who is generously giving back to the community.

Dine And Donate At Culver’s On October 25th

Please join us for our next dine and donate event at Culver’s on October 25th 

• Location: 5742 Tylersville Rd, Mason, OH 45040
• Time: 10am-10pm
• What: Mason Band will receive 10% percent of proceeds from all purchases made when this flier is presented. 

We hope to see you there!

Smug Mug Photos - Check Them Out!

Smug Mug Photos - Check Them Out!

Our amazing Photo Corps captured some great photos this week!  These photos are available for you to view/download for free from our SmugMug Site. Check out these recent galleries: 

• Football Game 10/6
• Mason Invitational
• Rose Parade President Visit
• October Rehearsals
• Section Folders

Check back often. The photo corps typically tries to get photos uploaded within a week of the event, but with multiple photographers the photos trickle in over that time period. 

If you need the password, send an email to smugmug@masonbandboosters.com with your student’s name, student ID and section.

REMINDERS

Medication Drop Off For Super Regionals

We will be having a medication drop off opportunity on October 14th from 1-2pm in the High School staff dining room (location is tentative).  This is for any prescribed medication or OTC med (other than our central OTCs acetaminophen/Tylenol, diphenhydramine/Benadryl, and ibuprofen) that a student may need during our trips to Indianapolis.

Please sign up HERE if you plan to drop off medications. Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in. Please be sure to drop off enough medication for both trips to Indianapolis. We will not be dispensing bedtime medications on Friday night of Super Regionals or Thursday night of Grand Nationals because students will be coming home and sleeping in their own beds.

It is also more important than ever that you fill out DMS forms for any over the counter medications your student may need while traveling. We maintain a central supply of Acetaminophen, Ibuprofen, and Benadryl for students to take if needed during rehearsals or travel. We refer to these as “Central OTC (over the counter) Meds”. Students are not permitted to carry these medications themselves or give any medications to their friends so it is imperative that the proper forms are filled out so we can provide your student with a little bit of relief for muscle pain, headaches, and other minor discomforts.  We recommend submitting DMS forms for Central OTC Meds if your student has ever needed one of these medications in the past.  Please follow the below steps, if you have not already done so, to make sure your child can have the medications they may need. 

• Please fill out the appropriate Dispensing Medication at School (DMS) Forms found HERE. 
• Upload all completed DMS forms HERE. For tips on how to download the forms please click here.
• Only submit the DMS forms your student needs; you do not need to submit multiple forms with different dosages for the same medication.
• Forms must be signed by both a healthcare provider and a parent/guardian.

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com or registration@masonbandboosters.com

Attention Band Aids and Chaperones

Please mark October 24, 2023 at 6:30pm on your calendar.  We will be having a special mental health training session for our band aids and chaperones in the Mason Intermediate cafeteria.  Please check your messages for additional details that were sent earlier this week. Please RSVP HERE by next Sunday, October 15, 2023 indicating your plans for completing the training.  This training is MANDATORY for our Band Aids and Chaperones and Optional for anyone else who wishes to attend. 

Optional: Rose Parade Jackets Available

Rose Parade Jackets are available for purchase from Friday Threads at the following link: 2024 MHS Rose Parade Jackets. The jackets are available to students, family and friends and are able to be personalized. These jackets are completely OPTIONAL. Orders must be placed by October 10, 2023 at midnight.

Time To Order Marching Band Memory Books

Each year, our talented photo volunteers put together a beautiful memory book filled with the many moments of our season including rehearsals, football games, parades & competitions. This is a beautiful 8.5x11 inch soft cover photo book with about 90 pages. Orders for books without custom pages must be received by January 10, 2024.

You have the option of adding custom pages to your book that you design with your own pictures. The first two custom pages are free, and additional pages are available for a small additional cost. If you choose this option, you agree to have your child’s name and your email address shared with the book company, Tree Ring, so you can personalize the pages in the book associated with your student’s name.

This option is only available for books ordered by October 25, 2023 and all pages must be finished by January 10, 2024 along with final book orders.

Place your Memory Book order HERE.

Rose Parade Trip Gala Only Tickets Now Available For Purchase

Due to high demand, families now have the option to purchase individual tickets to the Gala event taking place on January 1, 2024 at the SoFi Stadium in California. Tickets are $169 per person and can be purchased HERE. Please note that the price is set by Bob Roger’s Travel. This option will be available only through October 15th. When you go to the above link and log into your account or create a new one, you will see the following 2 options.  You will need to click on the Fan Gala Celebration Dinner Only option.

This is only for individuals who are not purchasing a Ticket Only package or the Friends and Family Package. In other words this is for anyone who is planning their entire trip to California themselves but would still like to attend the Gala.  This event is not the low key New Year’s Eve celebration that students and those with the Friends and Family Package will celebrate at their respective hotels. Please contact parade@masonbandboosters.com

Details On Trips To Indianapolis

The most up to date information on our upcoming trips Indianapolis can be found HERE. The linked page contains what we know so far about performance times, how to purchase tickets, and housing information. If you have any questions, please contact travel@masonbandboosters.com

TRAVEL WAIVERS 

If you are planning to sign your student out in Indianapolis, you will need to complete the form below by 11:59pm next Sunday, October 15, 2023!  Click HERE for the link to the form.  Please be sure to join the Remind group as indicated in the form (For students and parents checking out in Indianapolis ONLY).

Marching Band Next Steps 

Next Up

• November 15th- Remaining Rose Trip Balance Due. Payment can be made to Bob Rogers Travel

Please contact medicalsecretary@masonbandboosters.com with any questions regarding medications or physicals. If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.