Volunteer Needs
Volunteer Needs
Mason Invitational
The 2025 MSBA Mason Invitational is on Saturday, October 11. This is our biggest volunteer need of the season. Each Marching Band family is required to sign up for at least one shift at this event. We literally cannot host this event without you!
All volunteers receive free admission to the Invitational, and all volunteers WILL get to see Mason perform.
Below is a list of the areas where we need volunteers and donations. (Donations are greatly appreciated, but do not count as a volunteer slot.) Descriptions and sign-ups are available in BoosterHub.
- Bake Sale Donations (does not count towards volunteer hours)
- Bake Sale Volunteers
- Band Check-In
- Band Guides* (shadow needed)
- Car Raffle
- Ticket Sales
- Concessions
- Includes grill cooks as well as concessions stands
- Extra Helpers*
- Guest/VIP Parking (lead needed)
- Hospitality
- Hospitality Food and Monetary Donations (does not count towards volunteer hours)
- Food donation needs are in BoosterHub
- Monetary donations can be made here
- Spirit Booth
- Ticket Sales
- Ushers*
- Volunteer Check-In
- Water Station*
- Programs (the printed program sold at the event) - no volunteer slots, but need a shadow for the area lead
*High-school students can sign up for these positions. (Volunteers for all other positions must be 18 or older.)
Feed the Band for Underclassment on Senior Night
We still need a couple volunteers for our Feed the Band event for underclassmen on Senior Night. This dinner will be held in the Middle School Commons, serving Jet's Pizza to freshmen, sophomores, and juniors, along with setup and cleanup. You WILL be done in time to make it to the stadium by 7:15pm when the gates open for seating.
Please sign up in BoosterHub if you can help.
Mums Pickups
We still need a couple volunteers to help sort and distribute flowers for our Spring Flower Sale on Saturday, October 4th at the MMS Performing Arts entrance. Please sign up in BoosterHub if you can help. Contact flowersale@masonbandboosters.com with any questions.
Be Part of the Team!
A program of our size has a lot of moving parts and requires a lot of volunteers. We are extremely proud of our quality program and the amazing experiences it provides to our students.
We want to ensure that quality continues, but we need your help to do it! We have a number of open Committee positions for this year. We also have many Board and Committee members “graduating” at the end of this year, who need shadows to learn and take over for next year.
Please consider whether you might be able to take on any of these positions, or at least help with one area under a committee to lighten the load.
If you might be able to help, please speak with any Board member, Committee member, or Director at our Volunteer Fair this Friday. If you are interested but not able to attend that event, you can also email any board member.
Committee Chair Positions (open for this season)
- Music for All Festival
- Awards Banquet
- New Member
- Concert Uniforms
- Alumni
- Registration
Board & Committee Shadows (learn for next season)
- President
- Assistant Treasurer
- Spirit
- Seniors
- Tag Day
- Band Camp
We Need Spirit!
We have some big shoes to fill for Spirit this year - we are hoping to divvy up the many and varied activities the Spirit Committee covers! Last fall, we had a couple people step up to take over buttons and candy grams, but there is is still a lot we need.
T-shirts in particular is an urgent need, as Band Camp shirts are needed for July, quickly followed by Tour Shirts and Senior shirts.
Note that not everything requires creativity or craft skills - for example, our Tailgate booth.
Here is a pretty comprehensive list of all the different opportunities there are for this important committee:
- Shirts
- Camp Shirts - Design, Coordinate with Vendor, & Order
- Tour Shirts - Get art from Directors, Coordinate with Vendor, Order, & Distribute
- Competition Shirts (Mason Invitational, MSBA) - Design, Coordinate with Vendor, Order, Sell at event
- Senior Shirts - Design, Coordinate with Vendor, Order, Sell
- Pep Squad
- Send Offs - Coordinate with Travel, Communicate details
- Decorate Music Wing (Grand Nats) - Schedule, Create Signs, and get supplies
- Create images for families to use in Signs and on Facebook posts
- Survival bags for Grand Nationals - Gifted to students as they get on the bus
- Trading Items for Full Retreat - design, get approval, order, and distribute
- More Ideas? - This is an area that could really be grown
- Show themed Spirit Items for Sale
- Fan Flags - Design, Create, and Sell
- Stickers and Magnets - Design, Purchase from Vendor, and Sell
- Luggage Tags - Make, Organize, and Sell
- Stadium Bags - Make, Organize, and Sell
- Yard Signs - Design, Purchase from Vendor, and Sell
- Mini Color Guard Flags - Get fabric-(Cut and Sew), Assemble with other components, and Sell at Competitions (Big Band Money Maker)
- Buttons - Make, Organize, and Sell
- Jewelry and Charms - Make, Organize, and Sell
- Mini color guard flags
- Fan flags
- Organize other items as opportunities arise
- Stores & Booths
- Maintain online stores - Friday Threads, Band JotForm, & Redbubble, others?
- Spirit Booth & Pop up sales - Volunteer Fair, Invitational Booth, MSBA Booth, and other sites as needed
- Tailgate - Represent Mason Band at the District Tailgate. Run Plinko and get Prizes
- Support for Competitions - Invitational, MSBA, MEPA, & Music Festival
- In Spring, add Flowers to the sale items
- Shout Outs and Candy Grams - Organize, Purchase Candy, and run Booth
- Spirit Booth - Sell t-shirts, Mason Merch, Buttons, Cold Weather items, etc.
- Event Programs - Design, Gather Details, Print at Vendor, and Sell
- Signage for Event - Tickets, Concessions, Shirts, Shout Outs, Candy, etc.
- Other Spirit Tasks as needed throughout the year
Also, does anyone have a Cricut or Silhouette machine that can create die-cut images? We need these next year for Senior Night and Music Hall decorations.
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