July 16 Band Notes

Rack Captain applications due by Midnight Tonight (see above)
Order Optional Rose Parade Jacket by Midnight, This Thursday
Have students (Freshman through Juniors) sign up for Uniform Fitting (see below).
Sign up to donate snacks for band camp. (Please see below) Thanks for your help!!
Sign up to drop off medication if applicable (See below)
Attend Chaperone/Band Aid training if interested in this important volunteer role. (See below)

NEW INFORMATION

Leadership Retreat This Monday - See below for updated additional experience and updated itinerary!

Attention Marching Band Student Leaders: Tomorrow is our Student Leadership Retreat at Miami University in Oxford, OH Please read the attached document for important information regarding tomorrow’s event! See you tomorrow at 6:45am in the Bus Circle!

Leadership Retreat Information - 7/17/23

What to Bring

Wear Comfortable, closed toed athletic shoes (open toed or dress shoes are NOT permitted)
Wear comfortable/cool clothes - shorts, tshirts, tank tops, etc. Dress as you would for band camp!
Hand towel or cooling towel
No jewelry - especially dangling jewelry
A Hat (we will be walking in the woods)
A rain jacket or poncho (just in case)
Sunglasses
Sunscreen/Bug Spray
½ gallon or larger water jug-FILLED. (Small bottles of gatorade will be provided.)
A Packed Lunch (A light snack will be provided at 10:30am)
MEDS-If you self carry prescription meds, please bring them, especially inhalers!

Right now, the forecast is calling for Thunderstorms, so be prepared for rain and wear clothing/shoes you do not mind getting muddy/dirty. If the weather is too bad (heavy rain/lightning), activities will be moved inside to Phillips Hall. We will make that call the morning of. YOU MAY WANT TO BRING A CHANGE OF CLOTHES/SHOES FOR THE FJM TOUR IMMEDIATELY FOLLOWING THE MIAMI EXPERIENCE.

Please arrive no later than 6:45am in the MHS Bus Circle. We will be traveling by school bus to Miami University (approximately 1 hour travel time) for an 8am start! The events will conclude at Noon and then the group will have a picnic lunch (please pack) at Pfeffer Park.

***UPDATED PLAN FOR AFTER MIAMI - TOUR OF FJM IN CENTERVILLE!***

The updated plan is to depart Miami University around 12:30pm and head to Miamisburg to tour the Fred J. Miller (FJM) facility, the manufacturer of our uniforms. We will arrive at FJM around 1:15 and tour will be 1:30-2:30pm and we should return to MHS around 3:15pm. You can leave campus upon return. If anyone has any questions or concerns regarding the updated plans, please email Mr. Sleppy at sleppyj@masonohioschools.com. All students were surveyed and those who had conflicts will be contacted by Mr. Sleppy to make a plan.

See you tomorrow!

Itinerary

Time	Event
6:45am	Arrive at MHS
7:00am	Depart MHS for Oxford, OH via School Bus
7:50am	Arrive at Peffer Park in Oxford, OH
8am-12pm	Hands-on, physical teambuilding and leadership activities
12pm-12:30pm	Picnic lunch at Peffer Park (pack your own)
12:30-1:15pm	Travel to Fred J. Miller (FJM), 8765 Washington Church Rd, Miamisburg, OH 45342
1:30-2:30pm	Tour FJM Facility
2:30-3:15pm	Travel back to MHS
3:15pm	Arrive at MHS

Band Camp Begins This Tuesday!

Band Camp begins this Tuesday and we are excited to get started! Please take the time to read the BAND CAMP GUIDEBOOK 2023 for tons of info related to camp, including specific rehearsal times, theme days, and more!

WEEK 1 SCHEDULE

BAND CAMP WEEK 1
MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
July 17	July 18	July 19 Tourist/Beach Day!	July 20	July 21 Decades Day!
July 17	July 18	July 19 Tourist/Beach Day!	July 20	July 21 Decades Day!
LEADERSHIP RETREAT at Miami University 6:45am-3:00pm (for leadership team only) If you are not on the Leadership Team, no rehearsal this day!	8:30-9:00 am Medication Drop Off		8:15 Leadership Meeting
	9am-12pm Rehearsal	9am-12pm Rehearsal	9am-12pm Rehearsal	9am-12pm Rehearsal
	12:00-12:45 Lunch	12:00-12:45 Lunch	12:00-12:45 Lunch	12:00-12:45 Lunch
	12:45-5:00 Rehearsal	12:45-5:00 Rehearsal	12:45-5:00 Rehearsal	12:45-5:00 Rehearsal

	Junior Band Uniform Fittings 5:30-9:00 SIGN UP FORM	Sophomore Band Uniform Fittings 5:30-9:00 SIGN UP FORM	7:00-9:00 ALL BAND SOCIAL Large Commons

For the most current Band Schedule please go to the Mason Band Calendar

ARRIVAL AND DROP OFF

We will use our typical drop off procedure in which students who drive should park in the Music Lot, and students who are being dropped off should be dropped off in the Bus Circle. Students should then check in with their Section Leader. Please remember the Music Lot traffic travels in one direction (see below). During pick-up, please park in a spot if you can, or pull all the way up past the music entrance so other parents can pick up their student as well. Please be aware of all the students in the lot at dismissal time. For this reason, we ask that you drive slowly and cautiously.

LUNCHES

Lunch breaks run 12:00pm-12:45pm each day and food is not provided. Students should pack a lunch or make arrangements to have food dropped off. These are long and physically taxing days, so make great choices on the food you eat!

BE PREPARED

Hydration and healthy meals are an essential part of students having a successful Band Camp. Be sure to have a gallon water bottle each day!!! Come to school with it filled. We have a refill station located outside the Small Commons Door. Students should also have items to manage being outside for extended periods of time (sunscreen, hat, sunglasses, athletic shoes). Be sure to have your name tag and lanyard!

MEDICATION DROP OFF

If your student will need medication for Band Camp, please sign up for a time in Charms to drop off their medication (if you haven’t done so already).

When: Med Drop off will be on Tues July 18th 8:30-9:00 am
Where: MHS Staff Dining Lounge (enter thru Music Wing Doors)
Sign Up: Direct link to sign up in Charms here

Please also carefully read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in.

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

SNACK DONATIONS NEEDED

Marching is hard work! Our students so appreciated having snacks to help them get through their days during mini camp. Please consider signing up to donate snack items to keep our hard working marchers energized for band camp! No time to shop? That's OK, you can sign up to donate funds to be used to help purchase snacks for the band. Items may be dropped off on the first day of camp.

Please sign up to donate HERE.

For Monetary Donations:

Please use this link to pay with Credit Card: https://masonbandboost.securepayments.cardpointe.com/pay
Please put “Band Camp Snacks” in the Invoice Number field as it will help us to properly allocate the payments.

Questions? Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Optional: Rose Parade Spirit Wear Available

Rose Parade Spirit Wear is available for purchase from OCD Unlimited. Spirit Wear is available to students, family and friends and is able to be personalized. Ordering spirit wear is COMPLETELY OPTIONAL. Go to https://ocdunlimitedinc.com/masonmarchingband to preview the items and for ordering instructions. Communication about your order will start on 8/1/23. Orders must be placed by Saturday, August 5, 2023 at midnight.

REMINDERS

Students: Schedule Classic Uniform Fitting

It is time for each musician to sign up to get fitted for their classic, black uniform. They will wear these uniforms until the new competition uniforms come in later in the season. Students will also be fitted for shoes, gloves, and apollos. Sign up links can be found below. Please be sure to sign up for the day that corresponds with your grade level. Fittings will be at the high school. Please wear tight fitting shorts, tank top, and socks to your fitting. Please note: This applies only to Instrumentalists! Color Guard students have already been fitted for their uniforms for the season!

Junior fittings will be Tuesday, July 18th from 5:30-9:00 pm

Sophomore fittings will be Wednesday, July 19th from 5:30-9:00 pm

Freshman fittings will be Monday and Wednesday, July 24th and 26th from 5:30-9:00 pm.

Senior fittings were already completed during their portraits. However, we will be double checking gloves and shoes on Wednesday, July 26th, 2023 from 5-7pm. Please plan to stop by the Uniform Room/Guitar Room during that time period.

HOW DO I SIGN UP?

Seniors - No sign up needed. Just come between 5-7pm on Wednesday, July 26th.
Juniors sign up HERE
Sophomores sign up HERE
Freshmen sign up for one of the dates below:
- Monday, July 24th
- Wednesday, July 26th

Please email uniforms@masonbandboosters.com with any questions.

Attention Band Aids And Chaperones

For our returning Band Aids and Chaperones, as well as new volunteers who have attended the training prior to mini band camp, volunteer slots for band camp have been entered into Charms. Please take a look and see where you can help out during these busy and important weeks!

We do have several new folks who have expressed interest in joining our team. We will be hosting another training session this Tuesday, July 18th at 6:30pm in the Harvard Room at the High School. We look forward to having you join our team!

Questions? Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Optional: Rose Parade Jackets Available

Rose Parade Jackets are available for purchase from Friday Threads at the following link: 2024 MHS Rose Parade Jackets. The jackets are available to students, family and friends and are able to be personalized. These jackets are completely OPTIONAL. All students will receive a Rose Parade patch to put onto their current band jackets. Orders must be placed by Thursday, July 20, 2023 at midnight.

Save The Date: Booster Meeting

Please join us Tuesday, July 25th at 5:30pm in the High School Auditorium for our next Booster Meeting. We will be sharing all of the most current information you need in regards to both the Marching Band season and the Rose Trip. Due to issues with the front doors of the High School, we ask that everyone enter the building through the back band entrance door.

Save The Date: Tag Day July 29

Tag day is one of the Marching Band’s biggest student fundraisers. Tag day will be Saturday, July 29, 2023 from 8:30-2:00 pm

All marchers are required to participate in TagDay.

Students will go out in teams to Mason neighborhoods requesting donations and offering key tags/band stickers for donations of $10 or more and two invitational tickets for donations of $50 or more.
Student leaders will build teams mixed with upper and underclassmen during the first week of band camp.
Our goal is $1000 per team! Your donations and that of friends and family count towards your child’s team
Fun prizes will be awarded for most spirited team, highest fundraising team, and more
Volunteers Needed! You can sign up to drive now on Charms

If you would like to drive, please ensure you have an instant background check on our roster. If you have not yet done a background check, please fill out this form and make payment of $16 through EZPAY (preferred method) or bring to Sarah Jo Tewksberry at Central Office - 211 N. East St. If you had a background check for the school district in the past 5 years for any reason, you will be good to go. Please note this is not the extensive background check needed for volunteer positions such as chaperones, band aids, etc. More information on how to obtain a background check can be found here.

Band Students and Families, upload your #TagDay2023 pictures here: https://masonbands.smugmug.com/upload/569Pqh/TAGxtras.

Questions? Reach out to tagday@masonbandboosters.com

Marching Band Next Steps - Registration Guide

Marching Band Registration Guide

This linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip.

2023 Marching Band Registration Guide

Next Up

August 1, Pay $575 Rose Trip Payment #4 via Bob Rogers Travel

Please contact medicalsecretary@masonbandboosters.com with any questions regarding medications or physicals. If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.