December 3, 2023 Band Notes

Full Marching Band Rehearsal 3-5pm; HS; PLEASE NOTE: This is a new date from what was previously on the band calendar due to the concert on Tuesday.
Mandatory Rose Parade Meeting 7:30pm for both parents and Marching Band Students; HS Auditorium

Thursday, December 7

Full Marching Band Rehearsal 3-6pm; HS

Friday, December 8

Competitive Winter Guard Show Camp 6:15-9:15pm; MECC Gym

Saturday, December 9

Competitive Winter Guard Show Camp 1:30pm-9pm; HS Gym & MMS Arena

Rehearsal 1:30-3:30pm @HS Gym
Dinner BYO + Transit 3:30-5:00pm
Rehearsal 5:00-9:00pm @MMS Arena

Future planned events can be found on the updated band calendar: Mason Band Calendar

Parent To Do Checklist For This Week

Attend the mandatory Rose Parade Meeting, Wednesday, December 6th 7:30pm; Please enter through the back music wing doors if you arrive before 7:15pm due to another event occurring in the large commons at that time. (Please see below for additional details)
Sign up to drop off medication for Rose Parade. Please see below for details.
Sign up below by Monday, December 4, to pick up framed photos (panoramic, section, and senior) before the mandatory meeting December 6.
Senior parents/students, please pick up your banner if you have not done so already during the Rose Parade meeting.
All Marching Band fees are past due. Please submit payment for any remaining balances.
Rose Parade Travelers-Obtain ID if you are 18 years of age or older. (Please see below.)

NEW INFORMATION

State ID Required For Rose Parade Travelers 18 Years Of Age +

All individuals traveling with the band who are 18 years and older will be required to have a state issued ID. This includes students. If you or your student does not have a current driver’s license, state ID, or passport, you will need to make arrangements to obtain an ID ASAP. Details on how to obtain a valid ID can be found on the BMV Website. Please take steps to obtain an ID now to allow time for the BMV to process your request. Please note, the United States Department of Homeland Security has extended the REAL ID full enforcement deadline to May 7, 2025.

For students that are younger than 18 an ID is not required. However, please plan to bring a state ID or driver’s license if you have one.

Please contact parade@masonbandboosters.com or vp-studentexperience@masonbandboosters.com with any questions.

Help Needed Washing Uniforms

The uniform crew will need help washing uniforms again in preparation for our trip to California. Uniforms can be picked up on Wednesday, December 6th from 6:15-7:15 pm (before the Rose Parade meeting). Please enter the building through the music entrance at the back of the high school.

Volunteers can do a 1/2 or full rack. This time only the jackets and pants will need to be washed. The Ucrew will be washing the skirts.

Drop back off: Wednesday, December 13 from 5:30-6:30 pm

Please contact uniforms@masonbandboosters.com if you are able to help or if you have any questions.

New Website Search Capabilities

We are happy to report that we have improved search capabilities within our website. We made this update request of our website provider to make it easier for everyone to find the information they are looking for within the site as a whole and also to allow everyone the ability to find specific topics discussed in the band notes. We hope these updates are useful to our band families and makes it easier to have questions answered throughout the season. Please note: If you do not see the updates when you navigate to our website, you may need to hit Ctrl + F5 while you refresh the page. The website is packed full of important and useful information that will now be much easier to access. It is an invaluable resource that we encourage everyone to familiarize themselves with. If you have any questions please feel free to contact secretary@masonbandboosters.com.

REMINDERS

Concert Information - Dec 4th and 5th

Concert Program (Will be available in the lobby via QR Code as well)

Our winter concerts for the Mason High School Bands will take place on Monday, December 4th and Tuesday, December 5th in the Mason High School Auditorium. Both concerts will begin at 7pm, and house doors will open for audience members at 6:50pm. Click here to see the attire shared in August with all band students: Attire The itineraries for each ensemble can be found below (and in your classes weekly learning plans):

MONDAY, DECEMBER 4th

Concert White and Concert Silver/Green

Times	Concert White
515pm	C13 doors open for students to enter.
545pm	Students report to the band room for warm up in concert attire and get bow ties.
600pm	Warm up in the band room with Mr. Hinson
645pm	Move to the auditorium to watch Concert Silver/Green
700pm	Concert Silver/Green performs
725pm	Move to the stage
730pm	Concert White performs
755pm	Return equipment to the band room/dismissed

Times	Concert Silver/Green
515pm	C13 doors open for students to enter and report to the Auditorium.
545pm	Warm up in the auditorium with Mr. Hinson, then Mr. Jackson
630pm	Use the restroom, and put on bow ties
650pm	House Doors open for audience members
700pm	Concert Silver/Green performs
725pm	Move to the audience to watch Concert White
730pm	Concert White performs
755pm	Return equipment to the band room/dismissed

TUESDAY, DECEMBER 5th

Wind Symphony, Symphonic Band, Concert Winds

Times	Wind Symphony
500pm	C13 Doors open for students to enter.
715pm	Be in the Band Room warming up on your own in concert attire (Mr. Jackson will meet you in the band room)
725pm	Warm up in the Band Room in concert attire with Mr. Jackson
750pm	Move to the Auditorium Stage
755pm	Wind Symphony performs
830pm	Return equipment to the band room/dismissed

Times	Symphonic Band
500pm	C13 Doors open for students to enter.
530pm	Students report to band room to get concert attire and materials.
545pm	Warm up in the auditorium in concert attire with Mr. Jackson
630pm	Break to use the restroom
650pm	House Doors open for audience members
700pm	Symphonic Band performs
725pm	Move to the audience to watch Concert Winds
730pm	Concert Winds performs
750pm	Move to the audience to watch Wind Symphony
755pm	Wind Symphony performs
830pm	Return equipment to the band room/dismissed

Times	Concert Winds
500pm	C13 Doors open for students to enter.
545pm	Students report to the Band Room for warm up in concert attire and get bow ties.
600pm	Warm up in the Band Room with Mr. Hinson
645pm	Move to the audience to watch Symphonic Band
700pm	Symphonic Band performs
725pm	Move to the stage
730pm	Concert Winds performs
750pm	Move to the audience to watch Wind Symphony
755pm	Wind Symphony performs
830pm	Return equipment to the band room/dismissed

Mandatory Rose Parade Meeting-December 6th

Marching Band families, please plan on attending a mandatory Rose Parade travel meeting on December 6th at 7:30pm. The meeting will take place in the High School Auditorium. We are requesting that at least one parent or guardian, and their student, be present. Important details regarding our trip to California will be shared.

***IMPORTANT*** If you arrive at the school prior to 7:15pm, you will need to enter the school through the music wing doors at the back of the school. After 7:15pm, you may enter through the front doors by the natatorium.

Senior Banners

The remaining Senior banners will be available for pick up during the Rose Parade mandatory meeting. Please contact seniors@masonbandboosters.com if you have any questions.

Group Photo Pick Up

If you ordered panoramic all-band photos, section photos, senior periodic table photos, or accordion books, these will be available for pick up at 7:15 before the Rose Parade mandatory meeting.

IMPORTANT: You must sign up by Monday, December 4 to pick up a framed photo! https://forms.gle/PK6e9oKRq1nNQJ6s8

This is because the framed photos are fragile and we want to transport them as little as possible. We have no space to store framed photos that aren’t picked up, so we won’t bring your photo if you aren’t planning to be at the meeting. If you can’t remember if you ordered your photo framed or unframed, just sign up to let us know you are coming.

This will be the only scheduled pick up before the holiday break. If you are unable to pick up your photos or find anyone to do so for you, there will be one more pick up opportunity at the Awards Ceremony, January 16.

Rose Parade Medication Drop-Off

If your student will need medication for the Rose Parade trip(OTC or Rx) that has not already been turned in, please sign up for your preferred drop off date/time using one of the links below. The drop off will be in the staff dining room of the High School. Please enter through the back doors that enter into the band wing.

Tuesday 12/19 4:30pm-6pm

Thursday 12/21 4-5pm

Please read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on MasonBands.com here.

Remember to upload DMS forms here prior to the drop-off event. Must be signed by both the medication provider and parent.

We also strongly encourage you to fill out DMS forms for Ibuprofen, Tylenol, and Benadryl if your student has ever taken those medications in the past. We will not be able to dispense those medications to your student unless the proper forms have been filled out and signed. Please note that students may not carry any medications themselves, including common over the counter medications, unless they are emergency medications and the appropriate forms have been submitted.

For questions or to schedule an alternate drop off appointment, email Lisa Oldham - medicalsecretary@masonbandboosters.com or Mike McCallister - registration@masonbandboosters.com

Rose Parade Flight Confirmations

For everyone joining the trip with a Bob Rogers Travel package that includes air travel, flights have been confirmed for both the Friends & Family and Student trips. Bob Rogers Travel sent details via email with specific flight numbers and travel times. You can log into the BRT travel portal to view those details as well. A few important points which we will discuss at the Dec 6th meeting:

Everyone traveling on a charter flight will also travel by charter bus together from Mason High School to CVG and vice versa on the return. The charter flights are only 1 hour apart, so we will arrive/depart the airports together in one group.

For families traveling with the Friends & Family Fans package, those flights have 1 stop each, so based on your assigned flight schedule, families will need to make plans to get their student to MHS at 6:00am for departure on Dec 27th or to pick up their student at MHS upon arrival on Jan 2nd ~8:00 pm. We hope most can make their own plan with help from family or friends, but if anyone needs help to find a solution, please send a message to parade@masonbandboosters.com.

Marching Band Awards-Save The Date!

This year due to the extended marching band season, the awards ceremony/celebration will take place the evening of January 16th. More details will be shared closer to the date.