August 20, 2023 Band Notes

New Parents are invited to Coffee Talk this Tuesday. (Please see below for details)
Order Fall Mums if desired.
Pick up Car Raffle Tickets to sell and help us spread the word if you have not already done so!. (Please see details below)
Senior Parents- Fill out this form (Please see below for details)
Instrumentalists (Anyone who is not in the Guard) - Order White Undergarments; Details can be found in previous band notes.

NEW INFORMATION

First New Member Coffee Talk This Tuesday!

All new member parents are invited to attend our first New Member Coffee Talk this Tuesday, August 22nd at 7pm in the HS staff Dining Room. This will be an informal opportunity to socialize with other new parents and have your questions answered by seasoned band parent mentors. If that doesn’t entice you, perhaps some coffee and some treats will. Please enter the High School through the music wing doors found at the back of the High School. You will walk straight and the dining room will be on your right hand side. We will have signs to direct you. We hope to see you there!

Charms System Maintenance

Charms will be down later this week. The scheduled outage will be taking place beginning Saturday, August 26th at 12am. Charms will be conducting required server maintenance activities and anticipate the outage to conclude at 3pm on Saturday. You will be unable to access Charms during that time.

Please Remember To Turn In Forms For OTC Medication

Did you know that our Band Aids maintain a central supply of Acetaminophen, Ibuprofen, and Benadryl for students to take if needed during practice? We refer to these as “Central OTC (over the counter) Meds”. We have noticed many students requesting these medications during practice who do not have the proper forms on file to allow us to provide the medications to them. When the forms are not on file we are unable to provide your student with a little bit of relief for muscle pain, headaches, and other minor discomforts. We recommend submitting DMS forms for Central OTC Meds if your student has ever needed one of these medications in the past. This is especially helpful to students during long practices and overnight trips. Please follow the below steps, if you have not already done so, to make sure your child can have the medications they may need.

Please fill out the appropriate Dispensing Medication at School (DMS) Forms found HERE. A doctor’s signature is required.
Upload all completed DMS forms HERE. For tips on how to download the forms please click here.
Only submit the DMS forms your student needs; you do not need to submit multiple forms with different dosages for the same medication.
Forms must be signed by both a physician and a parent.

For additional details, please refer to the Mason Band Medication Policy found HERE.

Questions?: MedicalSecretary@MasonBandBoosters.com

Unwelcome Visitors - Please Prepare

Apparently yellow jackets love to listen to our kiddos play this year. We have seen many yellow jackets both at the bus circle and up at the stadium. Unfortunately we have needed to treat multiple stings at our band aid station. What can you do to help protect yourself? All students may want to consider packing bug spray as part of their daily band supplies. We also highly recommend that all parents fill out a DMS form for Benadryl if your child is allergic to yellow jackets/bees or has never been stung before. If your child has a known allergy and needs to have an Epipen, please make sure you fill out the appropriate paperwork and make arrangements with our medical secretary to have it dropped off for us to have. You can contact our medical secretary at medicalsecretary@masonbandboosters.com. Please also be sure not to swat at or get overly excited if you unfortunately encounter one of our tiny guests. You are less likely to get stung if you stay still and remain calm. Remember they are just as scared of us as we are of them. Unfortunately this seems to be a common issue throughout Mason this year so a little preparation can be a big help.

Please upload DMS forms HERE

Mason Band Acronym And Definition Guide

Are you a new Mason Band family or someone who does not always know what all of the band acronyms mean? Do you get lost in all of the band lingo? Fear no more! The following link contains a list of many of the band terms/acronyms to help you understand the language of band. Band Acronyms And Definitions

Smug Mug Photos - Check Them Out!

Our amazing Photo Corps captured some great photos this week! Section pictures from Pano/Section Day are in the Section Folder on SmugMug. These photos are available for you to view/download for free from our SmugMug Site. Check out these recent galleries:

Check back often. The photo corps typically tries to get photos uploaded within a week of the event, but with multiple photographers the photos trickle in over that time period.

If you need the password, send an email to smugmug@masonbandboosters.com with your student’s name, student ID and section.

Coming Soon

Information about purchasing the pano photo and individual portraits will be in future band notes.

REMINDERS

Mason Bands Car Raffle

We are so excited to announce the launch of our 2023 Mason Bands Car Raffle! Mason Band Boosters is partnering with Jake Sweeney Automotive to raffle off a 2023 Jeep Wrangler or a cash prize. This fundraiser is a very important one for our organization as it helps provide some much needed funds to help with the expenses of our program as well as allows us to reach outside of our band family and community to help raise funds!

We Need Each And Every Family To Help Reach Our Goal Of Selling 3000 Tickets And To Give Away This Fabulous Vehicle Or A Cash Prize!

WHAT YOU NEED TO KNOW NOW

Raffle Period - Raffle runs NOW through October 7th OR until 3000 tickets are sold...whichever comes first!

Drawing - Saturday, October 7th, 2023 at the Mason Invitational. Need not be present to win!

Prizes -

Grand Prize - 2023 Jeep Wrangler or a cash prize!
2nd Place Prize - $1000 cash
3rd Place Prize - $500 Cash

Car Raffle Rules And Regulations - Please Click Here for complete Car Raffle rules and regulations . Must be 18 years of age and a Resident of Ohio to purchase or be named on the ticket.

Tickets Can Be Purchased Using One Of The Following Methods:

In-Person from a Band Family
- Raffle Ticket Pickup - All families should plan to pick up a ticket envelope this week during evening practices. Tickets can be picked up near rehearsal (either bus circle or stadium) on Tuesday from 8-9pm. Adults ONLY please!
- Ticket Sales - We are asking each family to sell at least 9 tickets. You can purchase these for yourself OR sell them to friends, family, co-workers, neighbors, etc. We welcome you to sell as many as you can! Purchasers and those named on the tickets must be 18 years of age and residents of the State of Ohio!
- Ticket Prices -1 ticket-$50 or 3 for $100 (to same individual)
Online
- Purchases can be made online via the 2023 Car Raffle Ticket Order Form. More information regarding the Car Raffle can be found on our website Here. Please share these links with family and friends. Feel free to share it via social media as well.
Mail-In Request
- 2023 Mail-In Request Form

Incentive - The three families that sell the most tickets will win a Topgolf outing!!

Please Note: If purchasing a bundle, all tickets in the bundle must have the same name, address and phone number with them.

Questions? - Please direct those to carraffle@masonbandboosters.com.

2023 Fall Mum Sale

It’s time to order your fall mums! Orders can be placed until August 31st and will be picked up at the front of Mason Middle school on September 9th.

https://form.jotform.com/Masonbands/FallMums

Volunteers Needed: If you are able to help the day of pick up, please sign up HERE.

Join Us At Panda Express!

Join us Wednesday, August 30th at Panda Express for our Dine and Donate event. You can order online, drive-thru, or order ahead. Bring the flyer or show it on your phone and the band receives 20% of the proceeds. If you place an order via PandaExpress.com or the App., please enter 355702 in the fundraiser code box. See FLYER for details.

When: Wednesday, August 30, 2023 Time: 10:30 AM to 9:00 PM

Where: Panda Express located at: 7939 Tylersville Road West Chester OH 45069

Attention Senior Marching Band Students

Attention Marching Band Seniors and Families:

We are busy planning the Marching Band Senior Night! To help make the evening a fun and memorable experience we need a little information from you. Please fill out this form with the names of those planning to escort your senior. Historically, those that have escorted the student have included parents, stepparents, guardians, grandparents, siblings, etc. We will need the list of all those escorting the student, including phonetic spelling, so that everyone can be recognized. Please submit this information NO LATER THAN October 4, 2023. Please note: If you already submitted this information via email vs. the Google Form, we already have your responses recorded. The Senior Night/Family Showcase will be taking place on Friday, October 13th. Below you will find the schedule for the night for your planning purposes. Thanks so much for your help!

Please contact seniors@masonbandboosters.com with any questions.

October 13th Schedule
3:00-6:00pm	Rehearsal
6:00pm	Senior Dinner (Students & Staff Only) MHS Small Commons
6:00pm	Underclassmen Dinner; MHS Large Commons
7:15pm	Stadium Open For Seating
8:00pm	Performances/Senior Presentation On Field

Super Regional Tickets On Sale Now

Super Regional tickets can now be purchased at the links below. Tickets for Grand Nationals will go on sale in early September.

Friday Prelims Tickets- Guaranteed to perform.

Saturday Finals Tickets - Will need if we proceed to finals. **Please note that the only tickets needed for Saturday would be Finals Tickets since our preliminary performance takes place on Friday. You do not need Saturday Preliminary Tickets (unless you are interested in watching other bands that are scheduled for their Prelims on Saturday.)

The most current details/information on the trip can be found HERE for your planning purposes.

Students do NOT need tickets. They get admission as performers. Those volunteering AT THE EVENT also do not need tickets. Only those who are NOT volunteering at the event and wish to travel and watch the Band perform need to buy tickets. Totally OPTIONAL for families as students will be bussed via charter buses to and from Indy. Preliminary performance time is tentatively between 4-6pm (we do not have exact time yet) on Friday, October 20th and Finals performance time is TBD on Saturday, October 21st pending preliminary results. You will need a ticket for each session you plan to attend...Friday Prelims and Saturday Finals would be the two sessions we would perform. More information can be found at https://marching.musicforall.org/event/indysuper23/

Marching Band Next Steps - Registration Guide

Marching Band Registration Guide

This linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip.

2023 Marching Band Registration Guide

Next Up

September 1, Pay $450 Student Experience Fee 2 to Mason Band Boosters. Invoice was sent July 17th via email from: quickbooks@notification.intuit.com

Please contact medicalsecretary@masonbandboosters.com with any questions regarding medications or physicals. If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.