Band Notes | Mason Bands

Upcoming Events

Monday, April 22

Winter Percussion 5:30-8:30pm

Tuesday, April 23

Color Guard Leadership Interviews 5-8pm; MHS Music Office
Wind Symphony, Symphonic Band and Concert Winds Concert 7pm; MHS Auditorium

Student Itinerary

Wednesday, April 24

Concert Green/Silver and Concert White Concert 7pm; MHS Auditorium

Student Itinerary

Winter Guard Spirit Wear orders due for WGPE, WG7, and WG5&6. Please see below for details.

Thursday, April 25

Color Guard Leadership Interviews 5-8pm; MHS Music Office

Saturday, April 27

Students, come get a tattoo in the band sponsored area of After Prom. We hope to see you there! Have a fun and safe night!

Future planned events can be found on the updated band calendar: Mason Band Calendar

Parent To Do Checklist For This Week

***2024 Marching Band Students And Parents (Including Incoming Freshmen)***- PLEASE ACCEPT INVITATION ASAP! Communication via Charms will end April 30th so you will need to be set up in BoosterHub by that time. Accepting now will give us time to troubleshoot any issues you may have to get into the system by the 30th.

Link your parent account to your student’s account once both parties have accepted their invitation. (See below for details and the BoosterHub Guide for complete directions.)
Please review the additional next steps for Marching Band found below.

Two more volunteers needed for After Prom. Please sign up below if you are able to help.
Volunteers needed for Flower Sale pick up on May 4th.
Graduating Seniors- Please click on the following link for instructions on submitting information for Social Media Shout Outs.
Save the date: April 30th Executive Committee Election and Booster Meeting.

We are seeking a website chair. Please see below for details and contact Carrie Upchurch at vp-marketing@masonbandboosters.com if interested.

IMPORTANT INFORMATION

BoosterHub Onboarding- NEXT REQUIRED STEPS

It is important that all band students and family members read the information below and any additional future communication to be sent regarding our switch to BoosterHub carefully. Please follow all instructions given to make the switch from Charms to BoosterHub. Failure to do so will result in no longer being able to receive communication from the band and potentially missing critical information/deadlines.

KEY THINGS TO KNOW (Please read the section that pertains to your family)

2024 MARCHING BAND STUDENTS AND FAMILIES:

All marching band students and their parents have been sent an invitation to join BoosterHub. Please Note: students and parents received their own personal invitations. Students need to accept their own invitation and parents will need to accept the one sent to them. There are 26 students who still need to accept their invitations. Parents, please make sure your student has completed this critical step.

If you do not see the invitation, please check your spam folders or any other email accounts you may have. Invitations were sent to the email addresses that parents provided when filling out the Commitment and Financial Agreement Form during the initial registration period. Anyone who has not received an invitation at this point will need to contact Kim Bishop at secretary@masonbandboosters.com or Laura Minniear at registration@masonbandboosters.com.

***Invitations do appear to expire after so many days so we recommend that you accept your invitation immediately upon receipt. This will save us the step of having to resend invitations.

You can access BoosterHub in a web browser or in their custom app. We highly recommend that you download the BoosterHub app on your mobile device. Once both the student and parents have accepted their invitations you will need to link your accounts. The directions to link your accounts can be found in the BoosterHub Guide linked below.

For detailed instructions please refer to the BOOSTERHUB GUIDE

IMPORTANT: Marching band students and parents will need to be enrolled in BoosterHub by April 30th to ensure you continue to receive all band communication. Please do not wait until the 30th to get yourself set up. This will ensure we have time to troubleshoot any issues you may have before then. Remember to link the accounts of everyone in your family.

SENIORS:

Your information will not be added into BoosterHub. Your last Sunday email containing the Band Notes will be on April 28th. You will still need to read the band notes every Sunday through the month of May. This will ensure you do not miss any important information prior to your graduation. You can access the band notes in a variety of ways found below. Please know that the notes are posted typically sometime after 7pm on Sunday.

You can access them directly from our website HERE.
The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout May.
We have also created a Senior distribution list in case we need to send additional emails to Seniors beyond the band notes or the director communications. We will be requesting information from our Seniors so we can stay in touch beyond graduation.

CONCERT BAND STUDENTS WHO WILL NOT BE IN MARCHING BAND:

We are still developing the timeline of when we will send out BoosterHub invitations to you. This will be sometime after the Concert Band class lists are finalized. Starting May 5th you will still need to read the band notes every Sunday! You can access the band notes through the means listed below until we can get you entered into BoosterHUB. This will be most critical through the end of the current school year and then again beginning the first week of August.

You can access them directly from our website HERE.
The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout the month of May.
Soon we will provide further instructions on additional steps you will need to take such as how to update your information within the system and how to use the app. This information will be via band notes, email, and/or training sessions.

Please Note: There may be a bit of a learning curve for all of us as we get used to the new system so we appreciate your patience and understanding while we work to successfully transition us to BoosterHub. If you have any questions or concerns during the process, please do not hesitate to contact secretary@masonbandboosters.com or registration@masonbandboosters.com. Thank you!

NEW INFORMATION

Attention 2024-2025 Wind Symphony Students

This document is for Wind Symphony students for the 2024-2025 school year. Here you will find information regarding the end of this school year in preparation for next year. There are two main items addressed within the document.

Completion of the All-State Etudes as our 2nd/Progress check audition.
Graduation Band (May 19th) - Required for next year’s Wind Symphony (except current 8th graders)

Marching Band - Clinics & Leadership Application

NEW MEMBER MARCHING CLINICS

BRASS/WOODWIND/COLOR GUARD MOVEMENT CLINICS

LEADERSHIP APPLICATION

Color Guard Auditions

Auditions for the Marching Band Color Guard placements will be taking place on Tuesday, April 30th and Wednesday, May 1st from 6-9pm @MMS Arena. If you have any questions, please contact comptone@masonohioschools.com.

Winter Guard Show Spirit Wear Order Information:

If you are interested in purchasing the student-created show spirit wear for the WGPE, WG7, and WG5&6 season, see the information below and order by the end of the day, next Wednesday, April 24th. Let us know if you have any questions!

Ordering Instructions:

Fill out the Order Form.
Send money through Paypal (ocdunlimitedinc@yahoo.com) or Venmo (@ocdunlimitedinc) by the end of the day, Wednesday, April 24th.
Spirit Wear pickups will be on April 30th at the MMS Arena lobby at 5:30pm before CG Auditions.

Mini Band Camp Information

Mini Band Camp will be taking place June 3rd-7th. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2024 Season.

Schedule

Monday, May 27, Memorial Day Parade (For current 9th-12th grade band members only)
- More details coming soon!
Monday, June 3rd - Friday, June 7th
- Detailed schedule coming soon!

Snack Donations Needed

Marching is hard work! Please sign up to donate snack items to keep our hard working marchers energized! No time to shop? That's OK, you can sign up to donate funds to be used to help purchase snacks for the band. Items may be dropped off at the beginning of mini camp.

Please sign up to donate HERE or go directly to the BoosterHub App. Please see the BOOSTERHUB GUIDE for directions on how to sign up to volunteer. (A link to make a monetary donation will be added to BoosterHub in the near future.)

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Medication for Mini Band Camp

All medication and DMS forms from the 2023/24 school year are considered valid until the end of Mini Camp on June 7, 2024. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2023-24 must be picked up by the end of Mini Camp or it will be discarded.

Sign ups will be made available soon for those of you who need to drop off medication for Mini Camp. This will apply to new families or anyone with new needs.

Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms HERE prior to bringing medication to check in.

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

Mamma Mia Left Audience Members Dancing In Their Seats!

Congratulations to all of the multitalented band and guard students who were involved in the Mason High School’s Performing Arts production of Mamma Mia. The cast, pit orchestra, and crew put on a spectacular and unforgettable performance. Outstanding job as well to all of the students who had artwork displayed in the district wide art show. The artistic ability of many of our students is nothing short of amazing. Your band family is very proud of you!

REMINDERS

Seeking Website Chair

The marketing team is seeking a website chair. This person would aid the marketing team in keeping the website up to date with current events, updated images and information on www.masonbands.com. This person will not be solely responsible for the website but rather be part of the team that helps keep the website up to date. The role works in concert with the vice president of marketing, the social media chair and the photo corps chair. Programming experience is not necessary. This is an ideal position for a volunteer who is unable to volunteer in person as all work can be done remotely. The person filling this role must have a current band student, but that band student can be grades 6-12. If you are interested or have questions about this position, please contact Carrie Upchurch at vp-marketing@masonbandboosters.com.

Parent Information Session for Color Guard

All 2024 Marching Band parents are invited to join us for an optional informational session pertaining specifically to color guard. This will be a wonderful opportunity to have your questions regarding color guard answered by seasoned parents. The meeting will take place in the Middle School large commons on Monday, May 6th from 6:30-8:00pm. Performance Doors will be open for parents attending the meeting beginning at 6:15pm. Please park in the front lot of Mason Middle School.

Spring Concerts This Week - Full Itineraries Below

Please join us this week for our High School Spring concerts! The concerts will take place at 7pm in the High School auditorium.

Tuesday, April 23rd: Wind Symphony, Symphonic Band, Concert Winds
Wednesday, April 24th: Concert White and Concert Silver/Green

CLICK HERE FOR FULL ITINERARIES FOR EACH BAND

CLICK HERE FOR THE DIGITAL PROGRAM FOR BOTH CONCERTS

2024 Senior Plans

Attention Seniors!! It's that time of year again...can you believe graduation is right around the corner?! These last few months of your high school career are exciting times! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! We're going to start posting senior slides in April. If you’d like, feel free to submit your slide now. If you’re still deciding, send it whenever you’re ready! We will be sharing slides beginning in April and will continue through graduation Please click here for instructions.

Save The Date-Booster Meeting/Election April 30th

Please plan to join us on Tuesday, April 30th for our next booster meeting and Executive Board election. The meeting will take place at 7pm in the High School Large Commons. In addition to the election, we will be providing critical information regarding band camp and the upcoming marching band season. We will also have individuals available to answer any questions you may have about the registration process and will provide assistance to anyone who needs help setting up their BoosterHub account. We hope to see you there!

Interested In Becoming A Band Aid or Chaperone?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
- Band Aid Interest Form
Chaperone & Band Aid Training
- Tuesday, May 21st at 7pm in the High School Harvard Room

After Prom- Volunteers/Donations Requested

HELP WANTED!

We are still in need of volunteers to run the band’s Tattoo Shop during After Prom on Saturday April 27th. We need parent volunteers still for the last shift. Students may not volunteer Saturday during the After Prom per the school policy. Please sign up at the link below if you are interested in helping.

Monetary donations can be made HERE
Volunteers can sign up HERE.

We need a couple more volunteers for the late shift!!

If you have any questions please reach out to Julie at jchaney7997@gmail.com.

Spring Flower Sale-Volunteers Needed

Thanks to everyone who purchased flowers in support of the band. Volunteers are needed to help with flower/plant distribution on May 4th. If you are available to help, please sign up below. Please contact flowersale@masonbandboosters.com with any questions.

Orders are now closed.
Pickup/Delivery Date: Saturday, May 4, 2024

Two more volunteers needed: Please sign up HERE if you can help sort or distribute the flowers.

2024 Marching Band Next Steps

Marching Band Registration Next Steps

2024 Registration Guide

Due April 30:
- Get registered in BoosterHub, our new student database
- All invitations have been sent. Please accept the invitation ASAP to allow us time to troubleshoot if there is a problem. (More details above.)
  - BOOSTERHUB GUIDE
Due May 1:
- Pay Consumable Fee to Mason Band Boosters. Payment links are now available. Please check to be sure you use the correct link depending on whether your student is an instrumentalist or in the Guard.
  - 2024 Instrumentalist Consumables Form Link
  - 2024 Color Guard Consumables Form Link
- Review, Complete, and Digitally Sign all forms in FINAL FORMS.
  - Mason City Schools 2024-2025 Health & Medical Forms
  - Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement
- Upload a current Physical (PPE) to FINAL FORMS.
  - PPE Form
- Complete Student Care Forms: