April 14, 2024 Band Notes

Upcoming Events  

Monday, April 15

• Pit Orchestra Rehearsal (With Full Cast) 3:30-6:30pm
• Winter Guard Dress Rehearsal 6:15-9:15pm; MMS Arena
  • WGPE, WG7, WG5&6 Combined Rehearsal 6:30-7:30pm. WG7 and WG5&6 will be dismissed for pick ups at the MMS Arena doors at 7:30pm. Rehearsal for WGPE will continue until 9:15pm.
• Winter Percussion 5:30-8:30pm
• Due date for Seniors to submit their plans to be announced at the Spring Concert. (Details below)

Tuesday, April 16

• Pit Orchestra Rehearsal (With Full Cast) 3:30-6:30pm
• Optional Office Hours For BoosterHub Assistance 7pm-8:30pm; HS Kiva
• Red Robin Dine And Donate 11am-10pm (Details Below)

Wednesday, April 17

• Concert Green/Silver Combined Rehearsal 2:45-4:15pm; MHS Band Room
• Pit Orchestra Dress Rehearsal 6-9pm
• Winter Guard Spring Recital All Winter Guard Groups (Details Below) 5pm-9pm; MMS Arena 
• 2024 WG Spring Recital - Student Itinerary
• MMS Arena Doors open to spectators at 6:30pm. The event begins at 7pm and will conclude by 8:30pm. See you there!

Thursday, April 18

• Pit Orchestra Performance #1 6-9pm; HS Auditorium

Friday, April 19

• Pit Orchestra Performance #2 6-9pm; HS Auditorium

Saturday, April 20

• Pit Orchestra Performance #3 6-9pm; HS Auditorium

Sunday, April 21

• Pit Orchestra Performance #4 1-5pm; HS Auditorium

Future planned events can be found on the updated band calendar: Mason Band Calendar

Parent To Do Checklist For This Week

1. ***2024 Marching Band Students And Parents (Including Incoming Freshmen)***- PLEASE ACCEPT INVITATION TO BOOSTERHUB IMMEDIATELY UPON RECEIPT
   • Link your parent account to your student’s account once both parties have accepted their invitation. (See below for details and the BoosterHub Guide for complete directions.)
   • Attend office hours in the HS Kiva on April 16th from 7pm-8:30pm if you are having any difficulties getting set up in BoosterHub.
   • Please review the additional next steps for Marching Band found below.
2. Sign up to volunteer for the late shift of After Prom. Please see below for details. 
3. Volunteers needed for Flower Sale pick up on May 4th.
4. Graduating Seniors- Please complete the two tasks below to submit information for a social media shout-out and for recognition during the Spring Concerts.
   • DUE TOMORROW: Senior Info Form for Spring Concerts- Click Here 
   • Please click on the following link for instructions on submitting information for Social Media Shout Outs.
5. Save the date: April 30th Executive Committee Election and Booster Meeting.

IMPORTANT INFORMATION

BoosterHub Onboarding- NEXT REQUIRED STEPS

It is important that all band students and family members read the information below and any additional future communication to be sent regarding our switch to BoosterHub carefully. Please follow all instructions given to make the switch from Charms to BoosterHub. Failure to do so will result in no longer being able to receive communication from the band and potentially missing critical information/deadlines.

KEY THINGS TO KNOW (Please read the section that pertains to your family)

2024 MARCHING BAND STUDENTS AND FAMILIES:

All marching band students should have received an invitation to join BoosterHub last week. Parent invitations were sent yesterday. Please Note: students and parents received their own personal invitations. Students need to accept their own invitation and parents will need to accept the one sent to them. Several students still need to accept their invitations. Parents, please make sure your student has completed this critical step.  

If you do not see the invitation, please check your spam folders or any other email accounts you may have. Invitations were sent to the email addresses that parents provided when filling out the Commitment and Financial Agreement Form during the initial registration period. Anyone who has not received an invitation at this point will need to contact Kim Bishop at secretary@masonbandboosters.com or Laura Minniear at registration@masonbandboosters.com. 

***Invitations do appear to expire after so many days so we recommend that you accept your invitation immediately upon receipt. This will save us the step of having to resend invitations.

You can access BoosterHub in a web browser or in their custom app. We highly recommend that you download the BoosterHub app on your mobile device. Once both the student and parents have accepted their invitations you will need to link your accounts. The directions to link your accounts can be found in the BoosterHub Guide linked below. 

For detailed instructions please refer to the BOOSTERHUB GUIDE

We will have optional “office hours” on Tuesday, April 16th in the High School Kiva for anyone who has questions or needs assistance from 7pm to 8:30pm. Please enter through the High School Main Entrance. We will also be available to answer questions at the General Booster meeting on April 30th. 

IMPORTANT: Marching band students and parents will need to be enrolled in BoosterHub by April 30th to ensure you continue to receive all band communications. 

SENIORS:

Your information will not be added into BoosterHub. Your last Sunday email containing the Band Notes will be on April 28th. You will still need to read the band notes every Sunday through the month of May This will ensure you do not miss any important information prior to your graduation. You can access the band notes in a variety of ways found below. Please know that the notes are posted typically sometime after 7pm on Sunday.

1. You can access them directly from our website HERE. 
2. The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
3. Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
4. A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout May.

We have also created a Senior distribution list in case we need to send additional emails to Seniors beyond the band notes or the director communications. We will be requesting information from our Seniors so we can stay in touch beyond graduation.

CONCERT BAND STUDENTS WHO WILL NOT BE IN MARCHING BAND:

We are still developing the timeline of when we will send out BoosterHub invitations to you. This will be sometime after the Concert Band class lists are finalized. Starting May 5th you will still need to read the band notes every Sunday! You can access the band notes through the means listed below until we can get you entered into BoosterHUB. This will be most critical through the end of the current school year and then again beginning the first week of August.

1. You can access them directly from our website HERE. 
2. The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
3. Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
4. A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout the month of May.

Soon we will provide further instructions on additional steps you will need to take such as how to update your information within the system and how to use the app. This information will be via band notes, email, and/or training sessions.

Please Note: There may be a bit of a learning curve for all of us as we get used to the new system so we appreciate your patience and understanding while we work to successfully transition us to BoosterHub. If you have any questions or concerns during the process, please do not hesitate to contact secretary@masonbandboosters.com or registration@masonbandboosters.com. Thank you!

NEW INFORMATION

Seeking Website Chair

The marketing team is seeking a website chair. This person would aid the marketing team in keeping the website up to date with current events, updated images and information on www.masonbands.com. This person will not be solely responsible for the website but rather be part of the team that helps keep the website up to date. The role works in concert with the vice president of marketing, the social media chair and the photo corps chair. Programming experience is not necessary. This is an ideal position for a volunteer who is unable to volunteer in person as all work can be done remotely. The person filling this role must have a current band student, but that band student can be grades 6-12. If you are interested or have questions about this position, please contact Carrie Upchurch at vp-marketing@masonbandboosters.com.

Red Robin Dine And Donate

Please join us for our next Dine and Donate opportunity this Tuesday at Red Robin and 20% of food sales will go to the Mason Band Boosters,

• When: Tuesday, April 16, 2024
• Time: 11am-10pm
• Where: 5013 Bowen Dr, Mason, OH 45040
• How: Show this flyer or simply mention the fundraiser to your server to have your sales counted.

You Are Invited To The Winter Guard Spring Recital

Everyone is invited to come witness what ALL of our talented Winter Guard students have been working on this season.  All four groups have put together magnificent performances showcasing their skills and talents and now just need an audience!  You don’t want to miss the 5th and 6th Grade Winter Guard, 7th Grade Winter Guard, the Winter Guard Performance Ensemble (8-11th grades) and the Competitive Winter Guard performances this Wednesday, April 17th at 7pm in the MMS Arena. This is a FREE event to all who wish to join us!  

MMS Arena Doors open to spectators at 6:30pm. The event begins at 7pm and will conclude by 8:30pm. See you there!

2024 Marching Band Drum Majors Announced!

Congratulations to Hannah Knuth, Livvy Zellner, Mike Devassy, Nicholas Pedersen, and Jeremy Perrin for being selected as Drum Majors for the 2024 Marching Band season! Now that our drum majors have been selected, information about applying to be a part of the marching band student leadership team will be released soon.

Mason High School Theater Presents The Musical Mamma Mia!

On April 18, 19, 20, & 21, Mason High School Performing Arts will present the musical Mamma Mia! Show time is 7pm on the 18, 19, and 20th, and 2pm on April 21. Many of our band/guard students are involved either in the pit orchestra, up on the stage, or behind the scenes. We invite everyone to come out and support our students!

General Admission Tickets are $10 for adults, $8 for students, children, and seniors.  Reserved patron seats are also available for $15.  All senior citizens are invited to attend the final dress rehearsal on April 17 at 7 pm free of charge. Purchase your tickets at https://www.showtix4u.com/event-details/81341

For Pit Orchestra students: please remember to check the schedule for this week here: CLICK HERE. Dress for the pit orchestra is “pit orchestra black” = no ties or jackets necessary, but also no T-shirt or sweatpants. Long or short collared shirt or blouse works well with black jeans or dress pants.

Congratulations To Our Competitive Winter Guard!

With a score of 89.050, the William Mason HS Winter Guard placed 8th in their FIRST EVER appearance in Open Class Finals at the WGI Color Guard World Championships! Congratulations to these remarkable students and staff!

Parent Information Session For Color Guard

All 2024 Marching Band parents are invited to join us for an optional informational session pertaining specifically to color guard. This will be a wonderful opportunity to have your questions regarding color guard answered by seasoned parents. The meeting will take place in the Middle School large commons on Monday, May 6th from 6:30-8:00pm. Performance Doors will be open for parents attending the meeting beginning at 6:15pm. Please park in the front lot of Mason Middle School.

REMINDERS

Spring Concerts - Full Itineraries Below

As a reminder, spring concerts are coming up in just a few weeks! There were a few adjustments of which bands were scheduled for each evening due to added school events (Senior Class Awards Night). Scheduling in the spring is very challenging due to the auditorium being used for the musical and other spring events, and planning around EOC and AP Testing. Although our concert dates are set a year in advance, there is always a bit of flexibility needed due to the nature of busy spring schedules and auditorium availability. 

• Tuesday, April 23rd: Wind Symphony, Symphonic Band, Concert Winds 
• Wednesday, April 24th: Concert White and Concert Silver/Green

CLICK HERE FOR FULL ITINERARIES FOR EACH BAND

Information Needed From Seniors For Spring Concert

ATTENTION SENIORS: 

Senior Info Form - CLICK HERE

DUE TOMORROW Monday, April 15th 

Seniors please complete the above info form. This is the form that will be used to print names for concert band senior medals for graduation, and what will be read at the spring concerts during the senior recognition portion of the concert. If anything changes between filling out the form and the spring concerts, please reach out to a band director to make sure we have the correct info to read. There is also information below about being featured on Social Media (optional).  

2024 Senior Plans

Attention Seniors!! It's that time of year again...can you believe graduation is right around the corner?! These last few months of your high school career are exciting times! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! We're going to start posting senior slides in April. If you’d like, feel free to submit your slide now. If you’re still deciding, send it whenever you’re ready! We will be sharing slides beginning in April and will continue through graduation Please CLICK HERE for instructions.

Save The Date-Booster Meeting/Election April 30th

Please plan to join us on April 30th for our next booster meeting and Executive Board election. The meeting will take place at 7pm in the High School Large Commons. In addition to the election, we will be providing critical information regarding band camp and the upcoming marching band season. We will also have individuals available to answer any questions you may have about the registration process and will provide assistance to anyone who needs help setting up their BoosterHub account. We hope to see you there!

Interested In Becoming A Band Aid or Chaperone?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

• Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
  • Band Aid Interest Form
• Chaperone & Band Aid Training   
  • Tuesday, May 21st at 7pm in the High School Harvard Room

After Prom- Volunteers/Donations Requested

HELP WANTED!

We are  still in need of volunteers to run the band’s Tattoo Shop during After Prom on Saturday April 27th. We need parent volunteers still for the last shift. Students may not volunteer Saturday during the After Prom per the school policy.  Please sign up at the link below if you are interested in helping.

• Monetary donations can be made HERE
• Volunteers can sign up HERE.
• We need a couple more volunteers for the late shift!!

If you have any questions please reach out to Julie at jchaney7997@gmail.com.

Spring Flower Sale-Volunteers Needed

Thanks to everyone who purchased flowers in support of the band. Volunteers are needed to help with flower/plant distribution on May 4th. If you are available to help, please sign up below.  Please contact flowersale@masonbandboosters.com with any questions.

• Orders are now closed.
• Pickup/Delivery Date:  Saturday, May 4, 2024

Volunteers needed: Please sign up HERE if you can help sort or distribute the flowers.

2024 Marching Band Next Steps 

Marching Band Registration Next Steps

• 2024 Registration Guide 
• Due April 30:
  • Get registered in BoosterHub, our new student database.
  • Invitations have been sent. Please accept the invitation ASAP and link parent account to your student's account. (More details above.)
  • BOOSTERHUB GUIDE
• Due May 1:
  • Pay Consumable Fee to Mason Band Boosters. Payment links are now available. Please check to be sure you use the correct link depending on whether your student is an instrumentalist or in the Guard.
    • 2024 Instrumentalist Consumables Form Link 
    • 2024 Color Guard Consumables Form Link
  • Review, Complete, and Digitally Sign all forms in FINAL FORMS.
    • Mason City Schools 2024-2025 Health & Medical Forms
    • Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement
  • Upload a current Physical (PPE) to FINAL FORMS.
    • PPE Form
  • Complete Student Care Forms:
    • HWBP: Health And Wellbeing Profile
    • SCP: Student Care Plan and Upload SCP Electronically
    • DMS: Dispensing Medication at School and Upload DMS Electronically