May 4, 2025 Band Notes

Spring Flower Sale Pickup: 8:30am-1pm; MMS Arena Patio
Med Dropoffs for Mini Band Camp: 10am-12pm; MMS Arena Patio
MHS Percussion Ensemble Concert: 2-3:30pm; MHS Auditorium
- See detailed schedule below for student report times for morning rehearsals and afternoon performance

Sunday, May 11

Happy Mother’s Day to all our Band Moms!

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Pick up Spring Flower Sale orders this Saturday, May 10.
Drop off medications for Mini Band Camp - first opportunity is this Saturday, May 10.

Be sure to have DMS forms properly filled out, signed, and uploaded online.

Senior families: Submit your plans for post-graduation.
Junior families: Sign up for your senior banner portrait photo session below!
Consider donating to the Jacob Langbein Memorial Fund.

NEW INFORMATION

Mental Health Awareness Month

The Mason Band is proud to partner with the Jake Langbein Memorial Fund to continue promoting mental health education and training for both students and staff. May is Mental Health Awareness Month, and it’s also a time to remember and celebrate Jake Langbein. In honor of Jake and his legacy of being forever 22, the Langbein family invites everyone to donate $22 to support mental health awareness. To learn how you can donate, visit: Jacob Langbein Memorial Fund. Please help us spread the word to alumni, friends, and family. A heartfelt thank you to the Langbein family for their ongoing dedication to making a lasting, positive impact in our program and community.

Mini Band Camp - Mark Your Calendars

Mini Band Camp will be taking place May 27-30. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2025 Season.

Schedule

Monday, May 26, Memorial Day Parade (For current 9th-12th grade band members only)

More details coming soon!

Tuesday May 27-30

Detailed schedule coming soon!

Band Camp Donations

Marching is hard work and to keep our band students energized and hydrated during their upcoming Mini Camp & Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive in May.

New this year: We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us! Donation Link is Now Live: Order Donations Here

Ordering Tips:

For the best experience, order from a computer, not a mobile device.
If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
Avoid selecting “This item is a gift” - no need for custom messages/gift bags.
Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.

Thank you for supporting our hardworking students—we couldn’t do it without you!.

Winter Percussion Concert This Saturday

Our High School percussion students have been working hard this semester to prepare a great concert for this Saturday, May 10th, at 2pm. Come watch this fun performance!

IMPORTANT PARKING NOTE: There is a car show in parking lots B-F on Saturday as well. Parking lots A and G (music parking lot) will be barricaded with signs that these lots are only for percussion students and families attending the concert. Plan ahead for extra traffic at MHS as you arrive.

Please report to the MHS auditorium at your scheduled time. Each ensemble will have a 30 minute rehearsal:

9:20am - Wind Symphony: Report
10:15am - Symphonic Band: Report
10:50am - Concert Winds: Report
11:25am - Concert White: Report
12:00pm - Concert Silver/Green Report
12:40pm - Winter Percussion: Report

----

1:30pm - All ensembles report back to auditorium
2:00pm - Concert begins
~3:30pm - approximate end time

It is recommended to pack a lunch since many of the students will remain at school until the completion of the concert.

Concert Attire

This concert students will be required to wear all black. Below is a list of approved and not approved items.

Approved attire:

Black dress shirt
Long sleeve black shirt (no print/logos)
Fitted black t-shirt (no print/logos)
Black dress pants
Black jeans (these must be solid black and not faded, torn, etc)
Black dress shoes
Black tennis shoes (this means all black)
Black dress/skirt (with black tights for those that do not go down to ankles)

NOT approved attire:

Black shirt with text/logos
Faded jeans
Tennis shoes with soles or logos that are not black
Athletic shorts or shorts of any kind

If you have any questions about report times or attire, please email Mr. Scharf, scharfj@masonohioschools.com

Beautiful Music from Our Concert Bands

Congratulations to all our concert band students on their fantastic performances to cap off a wonderful year! Special congratulations to our two Concerto Competition Performers, Nini Harper and Henry Thomsen as well! Congratulations as well to Kieran Rodway for receiving the Louis Armstrong Jazz award and Nolan McTall for receiving the John Phillip Sousa Award.

It was a special occasion for our seniors in particular, as we celebrated their final concert band performance at Mason High School. We hope music continues to be part of their lives, whatever they do next.

Digital Program

Program for Both Concerts

SmugMug Photos

Tuesday, April 29th Photos: Wind Symphony, Symphonic Band, Concert Winds
Wednesday, April 30th Photos: Concert White and Concert Silver/Green

Concert Videos

Tuesday, April 29th Videos: Wind Symphony, Symphonic Band, Concert Winds
Wednesday, April 30th Videos: Concert White and Concert Silver/Green

*These are the directors’ videos. Professionally mastered recordings will be available soon once they are finished being mastered/edited at: CLICK HERE

Color Guard Parent Meeting:
Tuesday, May 6th at 6pm in the MHS Harvard Room

This meeting is catered to informing all new families about the color guard season, but is open to all! It is a great opportunity to ask questions and meet fellow color guard parents.

Parent volunteers will be in the lobby of the high school to meet and direct you to the Harvard Room. The front doors to the high school will be unlocked for entrance beginning at 5:45pm. We look forward to meeting you!

Spring Flower Sale Pickup - THIS SATURDAY

Pickup for spring flower sale orders is this Saturday, May 10th, from 8:30am-12:30pm at the patio outside the Middle School Arena. Keep an eye on your email for any pickup updates.

Please plan to pick up your order at that time, as we are not able to store orders. If you need to have someone else pick up your order for you, please let Regina Devassy know at flowersale@masonbandboosters.com.

We could still use one more volunteer to help distribute flowers during the 10:30am-1pm shift. Signups are now live in BoosterHub.

NOTE: Mini Camp Medication Drop off Time at flower pick up 5/10/25, from 10am-12pm. Look for Sally McDonald, our Medical Secretary.

Thank You After Prom Volunteers!

Once again, the Band’s Tattoo Parlor during After Prom was a huge hit! Thanks to everyone who helped provide a fun and safe event for our kids. Special thanks to Julie Chaney, who planned and designed the band’s portion of After Prom. We are very grateful she continues to serve so amazingly in this role!

Thank you to the set up crew, Julia Zhu, Alison Adduci, Robin Chavez - you did a fantastic job bringing the ‘70s back to life for our Disco Ink Tattoo Parlour! Tina Pedersen, Ann Wiesman, Dave Wiesman, Smita Ankola, Lauren Norfleet, Melissa Boyle, Kristi Cetti, Lauren Carson, Laura Minniear, and Christopher Minniear - thank you for staying up late with our kids when you could have just as easily stayed home. (Apologies to anyone I may have missed.) The smiles on the faces of the students throughout the night spoke volumes as to how much you were appreciated. We hope today you were all able to get some much deserved rest. Thank you also to all our Band families who helped out at other areas of After Prom - we appreciate everyone who stepped up to answer the call for volunteers!

We also appreciate those of you who donated the temporary tattoos.

Thanks to all of the students who stopped by our area. We enjoyed getting to spend a little time with you which made our evening a lot of fun.

Announcing the 2025 Color Guard Members

Congratulations to everyone selected to be a part of the Color Guard for the 2025 William Mason High School Marching Band!

Congratulations also to all those selected for our 2025 CG Leadership Team! See here for the CG Leadership Announcement.

REMINDERS

New Member Marching Clinics

Our new member marching clinics will begin in May for Brass & Woodwinds who are new to marching band (primarily 8th graders!). Dates and times are in the info document below. Please be sure to fill out the sign up form by Friday, May 2.

New Member Marching Clinics - Info Document

New Member Marching Clinics - Sign Up Form

Mini Band Camp Medication Drop-Off Times

Drop of medications that may be needed for Mini Band Camp will occur at the following dates/times. If you have any questions, please contact Sally McDonald our Medical Secretary at MedicalSecretary@masonbandboosters.com.

May 10, 2025 10 a.m. - 12 p.m. At Flower Pick Up outside MMS Arena
May 20, 2025 7 - 8:30 p.m. at MMS during New Member Clinic
May 27, 2025 Under Band Aid Tent at Mini Band Camp

Student Care Team - Volunteer!

🎶 Join the Band—Be a Hero Behind the Scenes! 🎶

Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids—the heart and soul of our Student Care Team!

Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.

Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.

First Two Steps:

Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
Mark calendars for Student Care training at 7pm on Tuesday May 13 in MHS Band Room.

Step up, show up, and be part of something amazing… The band can’t do it without you!

Marching Band Leadership Dates

Upcoming Leadership meeting dates:

Thursday, May 8, 2:45pm-4:00pm = Leadership Meeting.
Tuesday, May 13, 2:45pm-4:00pm = Leadership Meeting.
Tuesday, May 20, 2:45pm-4:00pm = Leadership Meeting.
Monday, May 26, 1:00-3:00pm = Leadership Meeting/Mini Camp Prep

Required Info for Next Year's Wind Symphony

Everyone in the 2025-2026 Wind Symphony should have received an important message from Mr. Jackson this week about: Commencement Band and Progress Check Audition (All State Music)

Please Read over this information and let Mr. Jackson know if you have questions.

Senior Banner Photos + New Senior Products!

Rising seniors, it’s time to schedule your senior banner portrait appointment! This year’s portraits will start right after the first session of Mini Band Camp, Tuesday, May 27!

Some kids want to get it done ASAP and go home, and others may want to run home quickly to freshen up. If the timing of the appointment is important to you, schedule now.

Scheduling deadline is May 20. https://form.jotform.com/Masonbands/2025-marching-band-senior-banners

2025 Senior Plans

Attention Seniors!! It’s time to celebrate YOU!! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! Please click here for instructions. Please submit as soon as possible.

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

Registration Guide is now live.
PAST DUE:

2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Consumables Form and Payment

FINAL FORMS

Fill out all forms
Upload a current physical

Complete Student Care Forms

Accept BoosterHub Invite

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.

Step 1	Complete: 2025 Marching Band Commitment and Financial Agreement Pay: $400 MB School Fee 1 to Mason City Schools via PaySchools Central	By MAR 1 PAST DUE
Step 2	Pay: $400 MB School Fee 2 to Mason City Schools via PaySchools Central	By APR 1 PAST DUE
Step 3	Pay: Consumable Fee to Mason Band Boosters 2025 Band Consumables Form Link 2025 Color Guard Consumables Form Link	By MAY 1 PAST DUE
Step 4	Review, Complete, and Digitally Sign all forms in FINAL FORMS. Mason City Schools 2025-2026 Health & Medical Forms Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement	By MAY 1 PAST DUE
Step 5	Upload a current Physical (PPE) to FINAL FORMS. Required to participate!	By MAY 1 PAST DUE
Step 6	Complete Student Care Forms: HWBP: Health And Wellbeing Profile SCP: Student Care Plan and Upload SCP Electronically DMS: Dispensing Medication at School and Upload DMS Electronically	By MAY 1 PAST DUE
Step 7	Get Registered in BoosterHub: Invitation pushed to both Students and Adults. Please be sure to read band notes and all associated emails for further BoosterHub instructions.	By MAY 1 PAST DUE
Step 8	Pay: $400 MB School Fee 3 to Mason City Schools via PaySchools Central	By JUN 1
Step 9	Pay: $400 Student Experience Fee 1 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By AUG 1
Step 10	Pay: $400 Student Experience Fee 2 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By SEPT 1
Step 11	Pay: $400* Student Experience Fee 3 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com *Exact amount to be announced in July.	By OCT 1