Band Notes | Mason Bands

Upcoming Events

Monday, June 1

Marching Band School Fee 3 $400 due

Thursday, June 18

Student Care training: 7-8pm; MHS Band Room (only if you didn’t attend the May training)

Monday-Friday, June 22-26

Color Guard & Percussion Camp

Monday, June 29

Band Camp T-Shirt Orders due

Wednesday, July 8

Dine & Donate at Milkshake Factory

Monday, July 20

First day of Band Camp

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Pay MB School Fee 3 by TOMORROW, Monday, June 1.
Consider donating items for band camp (see below).
(Optional) Order 2026 Band Camp shirts by Monday, June 29 (click here).

NEW INFORMATION

2026 Band Camp T-Shirt Orders

This year’s Band Camp shirts are now available to order!

Click here to place your order through Friday Threads. The deadline for orders is Monday, June 29th. NO ADDITIONAL SHIRTS WILL BE ORDERED.

Available in cotton T-shirt, drifit, men’s tank, and women’s tank. Optional personalization is available for an additional charge.

The T-shirts are optional for students but are useful on the rehearsal nights the band directors request the students to wear white T-shirts.

IMPORTANT NOTE: This is NOT the shirt you purchased in your consumables fee.

Involvement Fair Follow-Up

It was great to see so many people attend our annual Involvement Fair on Friday! We hope it was helpful for everyone. If you weren’t able to make it or didn’t have a chance to fill out the interest form, click here to find out more.

We are the largest organization at Mason High School, and it takes an army of volunteers to keep things running smoothly and provide a fantastic experience for our students! Every family is required to volunteer, and with our wide range of opportunities, there is truly something for everyone.

If you would like more information on any of the committees, the Band website has some great information:

List of Committees
Detailed Descriptions:

Volunteer opportunities

Each board member and committee has a booster email address you can use to contact the chair for questions or to join the committee.

Committee Chairs & Shadows Needed

If you are able, please consider helping out as a committee chair or co-chair. We have a number of positions still open for this season, and others where we need someone to shadow a chair whose student is graduating. We are in particular need of the following positions:

Committee Chair Positions (open for THIS season)

MMS Liaison
Music for All Festival
Awards Banquet
Jot Forms
New Member
Concert Uniforms
Registration

Board & Committee Shadows (learn for NEXT season)

After Prom
Membership
Tag Day
Uniforms
Flower Sales

Volunteers Needed

If you are not able to take on a board or committee chair position, there are still many ways to help. You are welcome to email any board member or committee chair to ask questions or sign up.

Note that each family is expected to help with Tag Day, the Mason Invitational, and the MSBA Championships. Those shifts are in addition to the volunteer role(s) you choose to meet your requirement.

Mini Band Camp Wrap

The 2026 Marching Band season is officially underway! Mini Band Camp was a huge success despite the rather damp weather! We are thrilled the rain stopped mid-week in time for our students to put on their Friday evening performance and show their families what they learned throughout the week.

We hope students and parents are excited about this year’s show theme! Just a reminder that we won’t publicly reveal theme until fall, so please don’t share it outside our band family until the directors give the ok.

Check out pictures on SmugMug from Mini Camp. Be sure to check back throughout the season, as our amazing Photo Corps are constantly adding to the galleries.

For login instructions, see the SmugMug Information sheet in BoosterHub under Files in the left menu, or email Smugmug@masonbandboosters.com.

Memorial Day Parade

We had fantastic weather for the Memorial Day Parade! Thank you to all the families who came to watch the band! Check out the pictures on SmugMug from our amazing Photo Corps once they’ve had a chance to get them loaded.

Marching Band Woodwind/Brass - Summer Director Updates

Mr. Hinson and Mr. Jackson sent out Mini Camp wrap up emails with information about the required summer Smart Music assignment for Woodwinds and Brass and other important information for the summer leading up to band camp. Links to the emails are below:

Woodwinds - CLICK HERE
Brass - link coming soon

Guard and Percussion Camp

Guard and Percussion Camp this year is Monday-Friday, June 22-26. Rehearsals will be 1-9pm at the high school, with a break for dinner from 4-6pm each day. Students must go off campus for dinner.

From Medical Secretary: If your Guard or Percussion student has medication needs for this week, please reach out directly to Sally McDonald at medicalsecretary@masonbandboosters.com to arrange a drop off.

As a reminder all DMS forms submitted for the 25/26 season are now EXPIRED. You may submit a new form (DMS or PMDF–both work for all medications at this time) for the 26/27 season at any time. Please upload using this link: DMS or PMDF upload link

Woodwinds and Brass do not have rehearsal that week.

REMINDERS

Band Camp Donations Still Needed

Update: We definitely need more of the salty snacks listed on the Amazon Wish List!

Marching is hard work and to keep our band students energized and hydrated during their upcoming Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive in May.

We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us! Donation Link is Now Live: Order Donations Here

Ordering Tips:

For the best experience, order from a computer, not a mobile device.
If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
Avoid selecting “This item is a gift” - no need for custom messages/gift bags.
Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.

Thank you for supporting our hardworking students—we couldn’t do it without you!

Pit Crew

We are looking for volunteers to join the Mason Bands Pit Crew. This role is perfect for anyone eager to support our students and be close to the action, no prior experience needed. We are responsible for building the props and moving all of the equipment for football games and competitions. It's a great opportunity to be down on the field with the students and see the performances up close. By moving performance equipment, building props and loading trucks, you'll be right there with the whole band. To sign up, please fill out our interest form: https://forms.gle/62KrTjoozQhj26D98.

Uniform Crew

Do you want to be part of one of the most active and involved groups of volunteers for the marching band?

Do you want to interact with your student and their fellow band members right before their performances?

Do you want a front-row seat to the behind the scene workings of the marching band?

Then join us! The Uniform Crew is looking for volunteers. We handle all uniform-related activities both on and off the field. We are a fun, friendly group of volunteers who truly enjoy helping our students! It takes an entire village to make sure nearly 180 instrumentalists are dressed to perform! No experience or sewing skills necessary!!!!

Email Sarah Kern at uniforms@masonbandboosters.com to sign up, or if you have any questions.

Photo Corps

Get in front of the action and be part of our photo team!

Captures photos at all Mason Bands events including concert band, marching band, and guard
All experience levels welcomed
High-end camera not required
Creative, encouraging group dedicated to growing together while serving
Time Commitment: Very flexible! Time commitment includes time to take photos at events and edit, name, and upload photos to Smugmug site.

If you have questions or would like to join, contact Angie Gdovin at smugmug@masonbandboosters.com or Nancy Riley at photo@masonbandboosters.com.

Student Care Team - Volunteer!

🎶 Join the Band—Be a Hero Behind the Scenes! 🎶

Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids — the heart and soul of our Student Care Team!

Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.

Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.

First Two Steps:

Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
Mark calendars for the second session: Student Care training at 7pm on Thursday June 18 in MHS Band Room (please enter via Music Wing doors). Note: You do not need to attend this June session if you attended the one in May.

Step up, show up, and be part of something amazing… The band can’t do it without you!

2 NEWS ITEMS FROM MEDICAL SECRETARY

1. New Prescription Medication Dispensing Form (to replace current DMS in use) to be used for the 26/27 school year. Please begin using this form when getting paperwork updated this summer. We will continue to honor the old form as we transition.

New PMDF

Link to upload DMS/PMDF for 26/27 season

2. Final Forms / Physicals Deadline

Final Forms will continue to be reviewed for completion. We need all participating Band Members to have up to date forms (all green!) for parent and student signatures. Also ALL students must have current physicals on file, you will receive an automated reminder as your expiration date approaches. Please work to get this completed so your student may participate in Band Camp. Emails will be sent directly to parents/students outlining what is missing. Thank you for your help!

2026 Marching Band Registration Forms Are Live

The Marching Band 2026 Registration Guide is now live!

The Registration Guide has detailed information about each step in the process.

Marching Band Registration Next Steps:

Due June 1:

Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools

PAST DUE:

MB 2026 COMMITMENT FORM
Marching Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Marching Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Consumables Form and Payment

FINAL FORMS

Fill out all forms - be sure to switch to 2026-2027
Upload a current physical - blank physical form

Note: The 2026-2027 form is not yet available from OHSAA - the 2025-2026 form is still valid

Complete Student Care Forms

Accept BoosterHub Invite (new families)

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.