May 11, 2025 Band Notes
Table of Contents
Parent To Do Checklist For This Week
Thank You to Our Flower Sale Volunteers!
Color Guard Parent Meeting Slides
Mini Band Camp - Mark Your Calendars
Mini Band Camp Medication Drop-Off Times
Student Care Team - Volunteer!
Marching Band Leadership Dates
Required Info for Next Year’s Wind Symphony
Upcoming Events
Monday, May 12
- Color Guard Spring Training: 6-9pm; MMS Aux Gym/Arena
Tuesday, May 13
- New Member Marching Clinic: 2:45-4:15pm; MMS Aux Gym
- Student Care training: 7pm in Band Room
Wednesday, May 14
- Color Guard Spring Training: 6-9pm; MMS Aux Gym/Arena
Thursday, May 15
- MB Leadership Team Meeting: 2:45-4:00pm; Band Room
Friday, May 16
- (No events scheduled)
Saturday, May 17
- (No events scheduled)
Sunday, May 18
- Graduation - Congratulations to all our graduating seniors!
- Report time for 2025-26 Wind Symphony: 6:30am; MHS Band Room
Future planned events can be found on the updated band calendar: Mason Band Calendar.
Parent To Do Checklist For This Week
- Senior families: Submit your plans for post-graduation.
- Junior families: Sign up for your senior banner portrait photo session below!
- Consider donating to the Jacob Langbein Memorial Fund.
NEW INFORMATION

Percussion Concert
Congratulations to all our concert band percussionists and our Winter Percussion ensemble on their outstanding performances at the Percussion Concert on Saturday!
To see the concert videos from this weekend’s performance: CLICK HERE

Pit Crew
We are looking for volunteers to join the Mason Bands Pit Crew. This role is perfect for anyone eager to support our students and be close to the action, no prior experience needed. If having the opportunity to see the excitement on your child’s face up close as they walk of the field from a performance excites you, then the Pit Crew is for you. By moving performance equipment, building props and loading trucks, you'll be right there with the whole band. For more information and to sign up, please visit our Pit Crew page and become an integral part of our band community.

Uniform Crew
Do you want to be part of one of the most active and involved groups of volunteers for the marching band?
Do you want to interact with your student and their fellow band members right before their performances?
Do you want a front-row seat to the behind the scene workings of the marching band?
Then join us! The Uniform Crew is looking for volunteers. We handle all uniform-related activities both on and off the field. We are a fun, friendly group of volunteers who truly enjoy helping our students! It takes an entire village to make sure nearly 180 instrumentalists are dressed to perform! No experience or sewing skills necessary!!!!
Email Emmy Weiss at uniforms@masonbandboosters.com to sign up, or if you have any questions.

Photo Corps
Get in front of the action and be part of our photo team!
- Captures photos at all Mason Bands events including concert band, marching band and guard
- All experience levels welcomed
- High-end camera not required
- Creative, encouraging group dedicated to growing together while serving
If you have questions or would like to join, contact Angie Gdovin at smugmug@masonbandboosters.com or Nancy Riley at photo@masonbandboosters.com.

Thank You to Our Flower Sale Volunteers!
Thank you to everyone who helped make this year’s spring flower sale a success! We appreciate everyone who purchased flowers.
A HUGE shout-out to Regina Devassy for chairing the event again this year, and to Tabytha Lopez for putting together the order form.
Also a BIG THANK YOU to the volunteers who helped with the sorting and distribution of the flowers on Saturday. Kate Bubak and Tiffany Williams ran lead, with help from Melissa McTall, Michelle Andre, Amanda Hrenko, Mike Devassy, Jacquie Wray, and Dave Wray.

Color Guard Parent Meeting Slides
Thank you to all who were able to attend the Color Guard parent meeting last week! If you were unable to attend or would like to review the information from the slides, see the link below.
If you have any questions, feel free to reach to Erica or Heather at the emails below.
Erica Sleppy, Color Guard Director - sleppye@masonohioschools.com
Heather Smith, Color Guard Chair - colorguard@masonbandboosters.com
REMINDERS

Mental Health Awareness Month
The Mason Band is proud to partner with the Jake Langbein Memorial Fund to continue promoting mental health education and training for both students and staff. May is Mental Health Awareness Month, and it’s also a time to remember and celebrate Jake Langbein. In honor of Jake and his legacy of being forever 22, the Langbein family invites everyone to donate $22 to support mental health awareness. To learn how you can donate, visit: Jacob Langbein Memorial Fund. Please help us spread the word to alumni, friends, and family. A heartfelt thank you to the Langbein family for their ongoing dedication to making a lasting, positive impact in our program and community.

Mini Band Camp - Mark Your Calendars
Mini Band Camp will be taking place May 27-30. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2025 Season.
Schedule
- Monday, May 26, Memorial Day Parade (for current 9th-12th grade band members only)
- 9am - Report Time
- 10 am - Parade Starts
- 11am - Students dismissed
- Look for more details next week
- Tuesday May 27-30
- 9am-12pm - Full Band Rehearsal
- 12pm-12:45pm - Lunch (bring your own or have food dropped off)
- 12:45pm-5pm - Full Band Rehearsal
- Look for more details next week

Band Camp Donations
Marching is hard work and to keep our band students energized and hydrated during their upcoming Mini Camp & Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive in May.
New this year: We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us! Donation Link is Now Live: Order Donations Here
Ordering Tips:
- For the best experience, order from a computer, not a mobile device.
- If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
- Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
- Avoid selecting “This item is a gift” - no need for custom messages/gift bags.
- Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.
Thank you for supporting our hardworking students—we couldn’t do it without you!

New Member Marching Clinics
Our new member marching clinics will begin in May for Brass & Woodwinds who are new to marching band (primarily 8th graders!). Dates and times are in the info document below.
New Member Marching Clinics - Info Document
New Member Marching Clinics - Sign Up Form

Mini Band Camp Medication Drop-Off Times
Drop of medications that may be needed for Mini Band Camp will occur at the following dates/times. If you have any questions, please contact Sally McDonald our Medical Secretary at MedicalSecretary@masonbandboosters.com.
- May 20, 2025 7 - 8:30 p.m. at MMS during New Member Clinic
- May 27, 2025 Under Band Aid Tent at Mini Band Camp

Student Care Team - Volunteer!
🎶 Join the Band—Be a Hero Behind the Scenes! 🎶
Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids—the heart and soul of our Student Care Team!
Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.
Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.
First Two Steps:
- Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
- Mark calendars for Student Care training at 7pm on Tuesday May 13 in MHS Band Room.
Step up, show up, and be part of something amazing… The band can’t do it without you!

Marching Band Leadership Dates
Upcoming Leadership meeting dates:
- *Thursday, May 15, 2:45pm-4:00pm = Leadership Meeting. (adjusted date)
- Tuesday, May 20, 2:45pm-4:00pm = Leadership Meeting.
- Monday, May 26, 1:00-3:00pm = Leadership Meeting/Mini Camp Prep

Required Info for Next Year’s Wind Symphony
Everyone in the 2025-2026 Wind Symphony should have received an important message from Mr. Jackson this week about: Commencement Band and Progress Check Audition (All State Music)
Please Read over this information and let Mr. Jackson know if you have questions.

Senior Banner Photos + New Senior Products!
Rising seniors, it’s time to schedule your senior banner portrait appointment! This year’s portraits will start right after the first session of Mini Band Camp, Tuesday, May 27!
Some kids want to get it done ASAP and go home, and others may want to run home quickly to freshen up. If the timing of the appointment is important to you, schedule now.
Scheduling deadline is May 20. https://form.jotform.com/Masonbands/2025-marching-band-senior-banners

2025 Senior Plans
Attention Seniors!! It’s time to celebrate YOU!! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! Please click here for instructions. Please submit as soon as possible.

2025 Marching Band Next Steps
Marching Band Registration Next Steps:
- Registration Guide is now live.
- Due June 1:
- Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
- PAST DUE:
- 2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
- Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
- Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
- Consumables Form and Payment
- FINAL FORMS
- Fill out all forms
- Upload a current physical
- Complete Student Care Forms
- HWBP: Health And Wellbeing Profile
- SCP: Student Care Plan and Upload SCP Electronically
- DMS: Dispensing Medication at School and Upload DMS Electronically
- Accept BoosterHub Invite
Other Marching Band Documents:
- Marching Band Summer Dates 2025 - One Pager
- Marching Band Summer Dates 2025 - Packet
- 2025 Marching Band Drop Form
- 2025 Marching Band Handbook
IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”
School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.
Step 1 |
Complete: 2025 Marching Band Commitment and Financial Agreement Pay: $400 MB School Fee 1 to Mason City Schools via PaySchools Central |
By MAR 1 PAST DUE |
Step 2 |
Pay: $400 MB School Fee 2 to Mason City Schools via PaySchools Central |
By APR 1 PAST DUE |
Step 3 |
Pay: Consumable Fee to Mason Band Boosters |
By MAY 1 PAST DUE |
Step 4 |
Review, Complete, and Digitally Sign all forms in FINAL FORMS.
|
By MAY 1 PAST DUE |
Step 5 |
Upload a current Physical (PPE) to FINAL FORMS.
|
By MAY 1 PAST DUE |
Step 6 |
Complete Student Care Forms: |
By MAY 1 PAST DUE |
Step 7 |
Get Registered in BoosterHub:
|
By MAY 1 PAST DUE |
Step 8 |
Pay: $400 MB School Fee 3 to Mason City Schools via PaySchools Central |
By JUN 1 |
Step 9 |
Pay: $400 Student Experience Fee 1 to Mason Band Boosters
|
By AUG 1 |
Step 10 |
Pay: $400 Student Experience Fee 2 to Mason Band Boosters
|
By SEPT 1 |
Step 11 |
Pay: $400* Student Experience Fee 3 to Mason Band Boosters
*Exact amount to be announced in July. |
By OCT 1 |

Members of Our Band Family Need Us
Thank you to those that donated so far. Fuz and the Burton family have greatly appreciated your support. You can still donate to the GoFundMe.