May 11, 2025 Band Notes

Congratulations to all our concert band percussionists and our Winter Percussion ensemble on their outstanding performances at the Percussion Concert on Saturday!

To see the concert videos from this weekend’s performance: CLICK HERE

Pit Crew

We are looking for volunteers to join the Mason Bands Pit Crew. This role is perfect for anyone eager to support our students and be close to the action, no prior experience needed. If having the opportunity to see the excitement on your child’s face up close as they walk of the field from a performance excites you, then the Pit Crew is for you. By moving performance equipment, building props and loading trucks, you'll be right there with the whole band. For more information and to sign up, please visit our Pit Crew page and become an integral part of our band community.

Uniform Crew

Do you want to be part of one of the most active and involved groups of volunteers for the marching band?

Do you want to interact with your student and their fellow band members right before their performances?

Do you want a front-row seat to the behind the scene workings of the marching band?

Then join us! The Uniform Crew is looking for volunteers. We handle all uniform-related activities both on and off the field. We are a fun, friendly group of volunteers who truly enjoy helping our students! It takes an entire village to make sure nearly 180 instrumentalists are dressed to perform! No experience or sewing skills necessary!!!!

Email Emmy Weiss at uniforms@masonbandboosters.com to sign up, or if you have any questions.

Photo Corps

Get in front of the action and be part of our photo team!

Captures photos at all Mason Bands events including concert band, marching band and guard
All experience levels welcomed
High-end camera not required
Creative, encouraging group dedicated to growing together while serving

If you have questions or would like to join, contact Angie Gdovin at smugmug@masonbandboosters.com or Nancy Riley at photo@masonbandboosters.com.

Thank You to Our Flower Sale Volunteers!

Thank you to everyone who helped make this year’s spring flower sale a success! We appreciate everyone who purchased flowers.

A HUGE shout-out to Regina Devassy for chairing the event again this year, and to Tabytha Lopez for putting together the order form.

Also a BIG THANK YOU to the volunteers who helped with the sorting and distribution of the flowers on Saturday. Kate Bubak and Tiffany Williams ran lead, with help from Melissa McTall, Michelle Andre, Amanda Hrenko, Mike Devassy, Jacquie Wray, and Dave Wray.

Color Guard Parent Meeting Slides

Thank you to all who were able to attend the Color Guard parent meeting last week! If you were unable to attend or would like to review the information from the slides, see the link below.

CG Parent Meeting Slides

If you have any questions, feel free to reach to Erica or Heather at the emails below.

Erica Sleppy, Color Guard Director - sleppye@masonohioschools.com

Heather Smith, Color Guard Chair - colorguard@masonbandboosters.com

REMINDERS

Mental Health Awareness Month

The Mason Band is proud to partner with the Jake Langbein Memorial Fund to continue promoting mental health education and training for both students and staff. May is Mental Health Awareness Month, and it’s also a time to remember and celebrate Jake Langbein. In honor of Jake and his legacy of being forever 22, the Langbein family invites everyone to donate $22 to support mental health awareness. To learn how you can donate, visit: Jacob Langbein Memorial Fund. Please help us spread the word to alumni, friends, and family. A heartfelt thank you to the Langbein family for their ongoing dedication to making a lasting, positive impact in our program and community.

Mini Band Camp - Mark Your Calendars

Mini Band Camp will be taking place May 27-30. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2025 Season.

Schedule

Monday, May 26, Memorial Day Parade (for current 9th-12th grade band members only)

9am - Report Time
10 am - Parade Starts
11am - Students dismissed
Look for more details next week

Tuesday May 27-30

9am-12pm - Full Band Rehearsal
12pm-12:45pm - Lunch (bring your own or have food dropped off)
12:45pm-5pm - Full Band Rehearsal
Look for more details next week

Band Camp Donations

Marching is hard work and to keep our band students energized and hydrated during their upcoming Mini Camp & Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive in May.

New this year: We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us! Donation Link is Now Live: Order Donations Here

Ordering Tips:

For the best experience, order from a computer, not a mobile device.
If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
Avoid selecting “This item is a gift” - no need for custom messages/gift bags.
Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.

Thank you for supporting our hardworking students—we couldn’t do it without you!

New Member Marching Clinics

Our new member marching clinics will begin in May for Brass & Woodwinds who are new to marching band (primarily 8th graders!). Dates and times are in the info document below.

New Member Marching Clinics - Info Document

New Member Marching Clinics - Sign Up Form

Mini Band Camp Medication Drop-Off Times

Drop of medications that may be needed for Mini Band Camp will occur at the following dates/times. If you have any questions, please contact Sally McDonald our Medical Secretary at MedicalSecretary@masonbandboosters.com.

May 20, 2025 7 - 8:30 p.m. at MMS during New Member Clinic
May 27, 2025 Under Band Aid Tent at Mini Band Camp

Student Care Team - Volunteer!

🎶 Join the Band—Be a Hero Behind the Scenes! 🎶

Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids—the heart and soul of our Student Care Team!

Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.

Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.

First Two Steps:

Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
Mark calendars for Student Care training at 7pm on Tuesday May 13 in MHS Band Room.

Step up, show up, and be part of something amazing… The band can’t do it without you!

Marching Band Leadership Dates

Upcoming Leadership meeting dates:

*Thursday, May 15, 2:45pm-4:00pm = Leadership Meeting. (adjusted date)
Tuesday, May 20, 2:45pm-4:00pm = Leadership Meeting.
Monday, May 26, 1:00-3:00pm = Leadership Meeting/Mini Camp Prep

Required Info for Next Year’s Wind Symphony

Everyone in the 2025-2026 Wind Symphony should have received an important message from Mr. Jackson this week about: Commencement Band and Progress Check Audition (All State Music)

Please Read over this information and let Mr. Jackson know if you have questions.

Senior Banner Photos + New Senior Products!

Rising seniors, it’s time to schedule your senior banner portrait appointment! This year’s portraits will start right after the first session of Mini Band Camp, Tuesday, May 27!

Some kids want to get it done ASAP and go home, and others may want to run home quickly to freshen up. If the timing of the appointment is important to you, schedule now.

Scheduling deadline is May 20. https://form.jotform.com/Masonbands/2025-marching-band-senior-banners

2025 Senior Plans

Attention Seniors!! It’s time to celebrate YOU!! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! Please click here for instructions. Please submit as soon as possible.

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

Registration Guide is now live.
Due June 1:

Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools

PAST DUE:

2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Consumables Form and Payment

FINAL FORMS

Fill out all forms
Upload a current physical

Complete Student Care Forms

Accept BoosterHub Invite

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.

Step 1	Complete: 2025 Marching Band Commitment and Financial Agreement Pay: $400 MB School Fee 1 to Mason City Schools via PaySchools Central	By MAR 1 PAST DUE
Step 2	Pay: $400 MB School Fee 2 to Mason City Schools via PaySchools Central	By APR 1 PAST DUE
Step 3	Pay: Consumable Fee to Mason Band Boosters 2025 Band Consumables Form Link 2025 Color Guard Consumables Form Link	By MAY 1 PAST DUE
Step 4	Review, Complete, and Digitally Sign all forms in FINAL FORMS. Mason City Schools 2025-2026 Health & Medical Forms Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement	By MAY 1 PAST DUE
Step 5	Upload a current Physical (PPE) to FINAL FORMS. Required to participate!	By MAY 1 PAST DUE
Step 6	Complete Student Care Forms: HWBP: Health And Wellbeing Profile SCP: Student Care Plan and Upload SCP Electronically DMS: Dispensing Medication at School and Upload DMS Electronically	By MAY 1 PAST DUE
Step 7	Get Registered in BoosterHub: Invitation pushed to both Students and Adults. Please be sure to read band notes and all associated emails for further BoosterHub instructions.	By MAY 1 PAST DUE
Step 8	Pay: $400 MB School Fee 3 to Mason City Schools via PaySchools Central	By JUN 1
Step 9	Pay: $400 Student Experience Fee 1 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By AUG 1
Step 10	Pay: $400 Student Experience Fee 2 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By SEPT 1
Step 11	Pay: $400* Student Experience Fee 3 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com *Exact amount to be announced in July.	By OCT 1