July 12, 2026 Band Notes

See the BAND CAMP GUIDEBOOK for more information.
Note: Do not park in the Band Lot during camp unless you have an assigned spot. Access is needed for students painting their designated spaces. Alternate option is the Staff Parking area outside B Pod (the opposite side of the bus circle from the Band Lot).

Friday, July 24

Deadline to apply to be a Rack Captain

Tuesday, July 28

Booster Meeting: 7pm; MHS Harvard Room

Saturday, August 1

Student Experience Fee #1 $400 due

Tag Day (details coming soon)

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Consider donating items for band camp (see below).
(Optional) Order Ultimate Drill Book by July 27 (see below).
Sign up for medication drop off for camp. Sign ups will be live by Weds. 7/15/26 on Booster Hub. Contact our Medical Secretary, Sally McDonald for any questions regarding medications at medicalsecretary@masonbandboosters.com

NEW INFORMATION

Ultimate Drill Book - Optional

ULTIMATE DRILL BOOK - Optional

This year we again have the ability to allow students and families who like having access to the “Ultimate Drill Book” tool to purchase this individually for the season. This is not required, and is completely optional only for families/students. This is the same drill tool that the directors and staff use, and allow students to hear and see their individual “dot” in the show as the drill moves with the music on their device. The cost is $22 plus tax, that covers the entire season. Families can purchase anytime between now and July 27th.

To Purchase UDB for your student:

Go to this link: CLICK HERE
Add the subscription to your cart
Pay the fee ($22.66)
Download the "UDB" app from the App Store on your phone or Ipad (see UDB website for compatible devices)
On July 21 and July 28, Mr. Hinson will receive an email from UDB with students that have purchased. Students will then receive an email to their school email with the ensemble code that allows them to join the Mason UDB group.

Order by July 27th. This will be the final date to order by for this season.

If you'd like to learn more about UDB before purchasing, see this video from the Bluecoats Drum and Bugle Corps about UDB: CLICK HERE

Tutorial for students on how to use UDB: CLICK HERE

Senior Design Selected

The Seniors have voted and selected the design submitted by Aiden Gdovin! Congratulations!

We will use this artwork in Band Notes for all senior-specific announcements moving forward. Thank you to all the talented students who submitted designs for consideration!

REMINDERS

Band Camp 2026 Guidebook

It’s July, and that means Band Camp is soon to be upon us! Be sure to check the BAND CAMP GUIDEBOOK as the “one stop shop” for all the information. The most important aspect is the weekly schedule with times, special events, and theme days!

Interested In Becoming A Student Rack Captain?

Calling all Sophomore, Junior, and Senior Marching Band members:

The Uniform Crew is now seeking students to serve as Rack Captains! Rack Captains are essential student leaders who assist the Uniform Crew to make sure each marcher is dressed correctly when in uniform and that uniforms are stored properly after every performance. Many Rack Captains also assist the U-Crew in teaching the new marchers about proper storage of uniform pieces and many other tasks regarding marching band uniforms. If interested, please fill out the Rack Captain Application by July 24, 2026 11:59pm. Email uniforms@masonbandboosters.com with any questions.

Marching Band Woodwind/Brass - Summer Director Updates

Mr. Hinson and Mr. Jackson sent out Mini Camp wrap up emails with information about the required summer Smart Music assignment for Woodwinds and Brass and other important information for the summer leading up to band camp. Links to the emails are below:

Woodwinds - CLICK HERE
Brass - Check your email

Band Camp Donations Still Needed

Update: We definitely need more cups and waters listed on the Amazon Wish List!

Marching is hard work and to keep our band students energized and hydrated during their upcoming Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive.

We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us! Donation Link is Now Live: Order Donations Here

Ordering Tips:

For the best experience, order from a computer, not a mobile device.
If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
Avoid selecting “This item is a gift” - no need for custom messages/gift bags.
Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.

Thank you for supporting our hardworking students—we couldn’t do it without you!

Get Involved

As the largest organization at Mason High School, our band program depends on parent volunteers to provide an outstanding experience for our students! Every family is required to volunteer a minimum of 6 shifts throughout the school year, and with our wide range of opportunities, there is truly something for everyone click here to find out more.

The Band website also has more great information:

List of Committees
Detailed Descriptions:

Volunteer opportunities

Each board member and committee has a booster email address you can use to contact the chair for questions or to join the committee.

Important: In addition to the required 6 volunteer shifts, every family is expected to help with Tag Day, the Mason Invitational, and the MSBA Championships. These events are essential to the success of our program and require support from all band families.

MEDICAL SECRETARY UPDATES

1. Medication Dispensing Forms at one week away from the 2026-27 band camp start, please continue to get medication forms filled out. A reminder, per school policy students MAY NOT carry medications. If medication is needed, orders must be submitted (signed by both physician and parent or guardian) and then an adult drops off the medication.

New PMDF

Please use this link when submitting all medication forms:

Link to upload DMS/PMDF for 26/27 season

2. Final Forms / Physicals Deadline

Final Forms will continue to be reviewed for completion. We need all participating Band Members to have up to date forms (all green!) for parent and student signatures. Also ALL students must have current physicals on file, you will receive an automated reminder as your expiration date approaches. Please work to get this completed so your student may participate in Band Camp. Emails will be sent directly to parents/students outlining what is missing. Thank you for your help!

3. Sign up for Band Camp Medication Drop off: Please check BoosterHub to sign up for a time to drop off your student’s medication (times will be posted by Wednesday 7/15!) Check the Camp Guidebook for the times your student will be at camp to determine if any scheduled medications will need to be given. If you have any questions about this, please contact Sally McDonald at MedicalSecretary -

ATTN. GUARD parents: I am not available Monday 7/20 until 9:30, please contact me if you have medication needs. I am available to meet you prior to 7/20 if necessary.

2026 Marching Band Registration Forms Are Live

The Marching Band 2026 Registration Guide is now live!

The Registration Guide has detailed information about each step in the process.

Marching Band Registration Next Steps:

Due August 1:

Student Experience Fee #1, $400 to Mason Band Boosters

Invoice to be sent via email from: quickbooks@notification.intuit.com

PAST DUE:

MB 2026 COMMITMENT FORM
Marching Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Marching Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Consumables Form and Payment

Marching Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
FINAL FORMS

Fill out all forms - be sure to switch to 2026-2027
Upload a current physical - blank physical form

Note: The 2026-2027 form is not yet available from OHSAA - the 2025-2026 form is still valid

Complete Student Care Forms

Accept BoosterHub Invite (new families)

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.