Band Notes | Mason Bands

Upcoming Events

Note: Do not park in the Band Lot during camp unless you have an assigned spot. Access is needed for students painting their designated spaces. Alternate option is the Staff Parking area outside B Pod (the opposite side of the bus circle from the Band Lot).

-- See the BAND CAMP GUIDEBOOK for more information --

Monday, August 3

Full Band: 9am-9pm; MHS

On-campus lunch break 12-12:45pm
Off-campus dinner break 4-6pm

Tuesday, August 4

Full Band: 9am-4pm; MHS

On-campus lunch break 12-12:45pm
Off-campus dinner break 4-7pm

Skit Night: 7-9pm; MHS Auditorium

Wednesday, August 5

Full Band: 9am-9pm; MHS

On-campus lunch break 12-12:45pm
Off-campus dinner break 4-6pm

Coffee Talk: 7-8pm; MHS KIVA

Thursday, August 6

Full Band: 9am-9pm; MHS

On-campus lunch break 12-12:45pm
Off-campus dinner break 4-6pm

Friday, August 7

Full Band: 9am-9pm; MHS

On-campus lunch break 12-12:45pm
Off-campus dinner break 4-6pm

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Send in Comet Cupboard Donations this week!
Come to our first informational Coffee Talk this Wednesday, at 7pm in the KIVA.
(Optional) Place your spirit orders by August 14.
(Optional) Place your last chance senior swag order by August 9.

NEW INFORMATION

Parking Lot Information - Stadium Nights

The safety of our students is our top priority!

Now that we have started full band rehearsals with props in the stadium, please help us keep our students safe!

Keep in mind:

We have a LOT of students, instruments, and props to move each time we go to or from the stadium. It takes a long time, and students will likely be spread out.
They must cross parking lots at 5 different points along the way (marked with the red triangles below).
Pit instruments must travel in the road that goes along the student parking portion of the lot (marked with the "DO NOT DRIVE" below).
We try to have adult volunteers help with parking lot safety/flow, but may not always be able to have volunteers out there, or have enough volunteers.

Please:

Watch for students (and adults) in roads and parking lots and at crosswalks - always let them pass.
Do NOT drive on the road along student parking from the stadium to the school when the band is in transit.
Obey any of our adult volunteers who are helping with traffic - do not drive around them, yell, or honk. Remember - they are volunteers, and they are trying to keep our kids safe.
Wait patiently while roads are blocked off.
As always, drive slowly in the parking lots.

If anyone is interested in helping with traffic on stadium nights (you do not have to be part of the Student Care Team), please reach out to Tyler at vp-studentexperience@masonbandboosters.com.

Also, reminder to please not post any videos or any pictures of our props on social media.

Thank you for your cooperation!

Tag Day Thank You - And It’s Not Too Late to Donate!

A huge thank you to Sally McCarthy, Kristen Frazier, all of our drivers, and our amazing students for their dedication and hard work on a very stormy day, making this year's Tag Day another tremendous success! We also want to extend our sincere thanks to all of our band families for their generous donations and support.

And did you know - it is not too late to donate to Tag Day! Our friends and family campaign runs through the month of August. Donations can be made online HERE, or by sending a check made out to Mason City Schools addressed to Mason Band Boosters, P.O Box 310, Mason, OH 45040-0310.

Tag Day photos - Drivers/student leaders: if you took photos of your groups during TAG day, please use this link to upload your photos so they can be reviewed/loaded to the SmugMug site.

Fall Mum Sale

Support the Mason Bands with beautiful Fall Mums.

Celebrate the season while supporting our talented students. Your support truly makes a difference and we are deeply grateful for every order. Thank you for investing in our students and helping the Mason Bands continue to thrive.

https://form.jotform.com/Masonbands/FallMumSale

Should you have any questions, please feel free to send an email to flowersale@masonbandboosters.com.

Last Chance Senior Product Order!

Thank you to our senior families who picked up their orders last Tuesday!

There were a few requests for late orders when families saw the products in person. If you had swag envy during the product distribution, this is your chance to grab what you missed!

https://form.jotform.com/252105795788167

The late order form will close in one week, August 9, 2026, so make sure you don’t miss this last chance to order!

Instrumentalist Lookbook

Please review the 2026 Instrumentalist Lookbook for performances and competition appearance standards.

Marchers will need to wear black undergarments this year - see examples in the Lookbook link above. These undergarments need to be worn any time the classic and competition uniforms are worn for performances or competitions. This helps keep our uniforms clean and helps our marchers maintain privacy while changing.

Please contact the Uniform Crew at uniforms@masonbandboosters.com if you have any questions.

“Shared Dot” Information

Please see this note from the band directors about "dot assignments" in the competitive show, and information about the marching band "shared dot" system for woodwind, brass, percussion and color guard students.

CLICK HERE FOR SHARED DOT UPDATE FROM THE BAND DIRECTORS

August Booster Meeting - Save the Date

Our next general Booster Meeting will be on Tuesday, August 18, at 7pm. This will be an important meeting with a lot of key information.

Booster Meeting Slides

Thank you to everyone who attended the Booster Meeting on Tuesday! Below you will find slides from the meeting, along with answers to the Slido questions from the meeting.

7-28-2026 Booster Meeting Slides

SLIDO Questions Answers Doc

REMINDERS

Show Your Mason Band Spirit!

Show-themed spirit items are now available to order! This year's ordering process lets you purchase all of your favorite show keepsakes at the start of the season so you won't have to wait for items to be released throughout the fall.

**Please Note: Spirit items are separate from the official show shirt, which will be available through Friday Threads.

Order Deadline

**All online orders must be placed by Friday, August 14.**

Order Here:

https://pci.jotform.com/Masonbands/2026ShowSpirit

While we will have a limited quantity of extras available at competitions and select events, once those items are gone they will not be reordered. Ordering by the deadline is the best way to guarantee you receive the items you'd like.

Available Show-Themed Items

* Show Flag (12" × 18") – $20

* Ornament – $10

* Sticker – $5

* Lanyard – $6

* Luggage Tag – $8

* Button Pin – $5

* Enamel Pin – $8

* Patch – $8

* Grand Nationals Candy Mug – $20

Save with the Show Spirit Package

Purchase one of each show-themed item and receive **10% off!**

**Show Spirit Package: $80**

Frequently Asked Questions

Are lanyards and luggage tags no longer provided to students?

We added the lanyards and luggage tags this year at the request of parents who wanted extras. These items are in addition to the lanyards and luggage tags provided by the Travel Team to our marchers.

Can I see what this year's items will look like?

We have not yet received the final show graphics, so we're unfortunately unable to provide previews at this time. We are doing our best to match the style of previous years so collectors can continue building a coordinated set.

In-Person Spirit Sales

Mason Band yard signs and a selection of non-show-themed Mason Band and Color Guard merchandise will be available for purchase:

**Monday, August 3**

**Green Tent (Bus Circle)**

🕠 5:30–6:00 PM

🕣 8:30–9:00 PM

Thank you for supporting the Mason Bands Spirit Committee. We can't wait to see everyone showing their Mason Band spirit this season!

Comet Cupboard - Donations!

During Band Camp Week 3, please support the Mason Band’s service project as we collect donations for the Comet Cupboard! The Comet Cupboard is an in-school pantry service that provides weekend food, clothing, and personal items to their peers in need. Donations should be brought in by students from August 3-7 during rehearsal. Top needs include: Cereal Bars, Tuna Packets, 16oz Peanut Butter and Fruit/Applesauce Squeezes. Please contact vp-studentexperience@masonbandboosters.com with any questions.

MB Classic Uniform Fittings - 9-11th grade Instrumentalists only

It is time for Marching Band Classic Uniform fittings for 9-11th grade instrumentalists! All 9th-11th grade instrumentalists need to come in for a fitting appointment. During the fitting, marchers will get their classic uniform pieces fitted to them. Please sign up on BoosterHub for a volunteer slot using the link below - you aren’t volunteering, just signing for a time slot). If parents sign up their marcher, please put the marcher’s name in the comments. Marchers should wear/bring wear undergarments or tight clothing for a proper fitting.

Returning marchers - please bring your black marching shoes to your appointment!

Sign up on BoosterHub:

Wed. August 12 - 5:00 - 8:45 pm
Thurs. August 13 - 6:00 - 8:45 pm
Sat. August 15 - 9:00 am - 12:30 pm

Fittings will be in the high school in the guitar room (where spring sizing was held) - enter band doors, walk straight down the hall, and we will be in a room on the left. Please contact the Uniform Crew at uniforms@masonbandboosters.com if you have any questions or concerns.

Note: There will be one additional fitting in the fall after Competition uniforms are in.

SmugMug - Band Camp Edition

Band is in session, which means our awesome Photo Corps team are also hitting the pavement to get great shots of all our students! Keep an eye on SmugMug all season long for new pics!

There are already some great shots from Weeks 1 and 2 of Band Camp!

For login instructions, see the SmugMug Information sheet in BoosterHub, or email Smugmug@masonbandboosters.com.

Feed the Band!

Looking for an easy way to volunteer for a few hours? Feed the Band is a great way to help! We have Feed the Band before home football games and special events throughout the season. Food is provided by a local restaurant - all we have to do is plate it and put it out, and then clean up afterward. You will also earn lots of gratitude points with our hungry students!

To find and sign up for these events, go to the Volunteer section of BoosterHub, and search for “Feed” - you’ll see the full list of opportunities.

Informational Coffee Talks

Have questions about Marching Band? Not sure what terminology means? Lost in the sea of information and to-do’s?

This is the place for you!

All new member parents (and returning member parents) are invited to attend our New Member Coffee Talk sessions that we will be holding throughout the season. These sessions are an informal opportunity to socialize with other new parents and have your questions answered by seasoned band parent mentors.

Our first three sessions will be:

Wednesday, August 5, 7-8pm in the KIVA - enter through the main lobby entrance go up the stairs on the left then turn left at the top of the stairs and the KIVA is on the left.
Tuesday, September 8, 7-8pm in the Staff Dining Room
Tuesday, October 6, 7-8pm in the Staff Dining Room

To get to the Staff Dining Room, enter the building through the music wing doors at the back of the High School. Walk straight down the hallway past the Band Room entrance, and past the hallway with the trophy cases. The Staff Dining Room is on the right just past that second hallway.

Medical Secretary Updates

Medication Dispensing Forms 2026-27 Marching Band Camp is here! Please continue to get medication forms filled out. A reminder, per school policy students MAY NOT carry medications. If medication is needed, orders must be submitted (signed by both physician and parent or guardian) and then an adult drops off the medication.

Use this link to print new med form as needed New PMDF

Use this link when submitting all medication forms: Link to upload DMS/PMDF for 26/27 season

QUESTIONS?!?!?! Contact Medical Secretary Sally McDonald at MedicalSecretary -

Get Involved

As the largest organization at Mason High School, our band program depends on parent volunteers to provide an outstanding experience for our students! Every family is required to volunteer a minimum of 6 shifts throughout the school year, and with our wide range of opportunities, there is truly something for everyone click here to find out more.

The Band website also has more great information:

List of Committees
Detailed Descriptions:

Volunteer opportunities

Each board member and committee has a booster email address you can use to contact the chair for questions or to join the committee.

Important: In addition to the required 6 volunteer shifts, every family is expected to help with Tag Day, the Mason Invitational, and the MSBA Championships. These events are essential to the success of our program and require support from all band families.

2026 Marching Band Registration Forms Are Live

The Marching Band 2026 Registration Guide is now live!

The Registration Guide has detailed information about each step in the process.

Marching Band Registration Next Steps:

PAST DUE:

MB 2026 COMMITMENT FORM
Marching Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Marching Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Consumables Form and Payment

Marching Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
Student Experience Fee #1, $400 to Mason Band Boosters

Invoice were sent on 7/12 via email from: quickbooks@notification.intuit.com

FINAL FORMS

Fill out all forms - be sure to switch to 2026-2027
Upload a current physical - blank physical form

- - - Note: The 2026-2027 form is not yet available from OHSAA - the 2025-2026 form is still valid

Complete Student Care Forms

Accept BoosterHub Invite (new families)

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.