Band Notes | Mason Bands

Upcoming Events

Monday, April 28

Winter Percussion: 5:30-8:30pm; MHS Band Room

Tuesday, April 29

Color Guard Placement Auditions: 5-9pm, MMS Arena
Spring Band Concert: 7-9pm; MHS Auditorium

Concert Winds
Symphonic Band
Wind Symphony

Wednesday, April 30

Spring Band Concert: 7-9pm; MHS Auditorium

Concert Green/Silver
Concert White

Thursday, May 1

Color Guard Leadership Interview: 5-8pm
MB Registration Items Due (see below)

Friday, May 2

Drum Major Auditions: 3pm-6pm
New Member Marching Sign-Up Form Due

Saturday, May 3

After Prom

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Senior Concert Band families - verify the information in the spring concert program (see link below).
Complete Marching Band registration steps due May 1.
1. Consumables form (we encourage returning members to try on their summer uniform items before finalizing this)
2. Final Forms for 2025-26 school year (note that there are some your student needs to sign also)
3. Current physical on file (this might be a new one or one you already had on file that is still good)
4. Any student care forms - Health & Wellbeing Profile, Student Care Plan (if needed), DMS forms (if needed / for OTC)
5. New members: accept your BoosterHub invite if you haven’t already
New instrumentalists - submit out the New Member Marching Clinic sign-up form by May 2.
Sign up to volunteer for After Prom.
Senior families: Submit your plans for post-graduation.
Junior families: Sign up for your senior banner portrait photo session below!
Sign up to volunteer for spring flower sale pickup.

NEW INFORMATION

After Prom - Urgent Volunteer Needs!

Each year, Mason Band Boosters sponsors the Temporary Tattoo Parlor at Mason’s After Prom. The event this year is this Saturday, May 3.

This year’s theme is “Decades,” and our booth is the ‘70s, so our station will be extra groovy this year!

We are still looking for volunteers to work the Band Boosters booth at the event. It’s a late night, but a ton of fun for both students and volunteers! The After Prom Committee is expecting record attendance this year, and we always have long lines of students waiting to receive their tattoos. We need your help! Signups for volunteer shifts are now live in BoosterHub.

In addition to the needs for our booth, the After Prom committee in general is still desperately in need of volunteers.

General After Prom Volunteers

The MHS After Prom group needs urgent help in securing more volunteers for the After Prom evening event.

They specifically need 50 more people to station games/ monitor kids from 9:30pm - 1:30am.

If they are unable to secure the volunteers, they will have to shut down a good portion of the activities.

Sign-Up Genius

Please volunteer if you are able! This activity is a huge hit with the students - we would hate to disappoint this year’s senior class.

MHS Concert Bands - Spring Concert Information

CLICK HERE FOR CONCERT PROGRAM - Seniors, double check your name spelling please!

As a reminder, spring concerts are coming up in just a few weeks! Attire for students can be found in the info from earlier this Year: Attire. Students will be provided with a bow tie upon arrival. The itinerary can be found below:

Tuesday, April 29th: Wind Symphony, Symphonic Band, Concert Winds
Wednesday, April 30th: Concert White and Concert Silver/Green

Senior Parent Medication Pick Up

Sally McDonald, Medical Secretary will be present at both concerts from 6:30-6:55 pm to allow for pick up of your senior’s medications that we still have. Pick up of medications for grades 8-11 will be at the Activities Fair during Mini Band Camp at the end of May. If this timing will not work for you or if you have any questions please contact Sally directly at MedicalSecretary@masonbandboosters.com.

2025 Spring Concert Itineraries - MHS

Times		Wind Symphony - Tuesday, April 29th
500pm		C13 Doors open for students to enter.
700pm		Be in the Band Room warming up on your own in concert attire (Mr. Jackson will meet you in the band room)
700pm
725pm		Warm up in the Band Room in concert attire with Mr. Jackson
750pm		Move to the Auditorium Stage
755pm		Wind Symphony performs
830pm		Return equipment to the band room/dismissed

Times		Symphonic Band - Tuesday, April 29th
500pm		C13 Doors open for students to enter.
530pm		Students report to band room to get concert attire and materials.
545pm		Warm up in the auditorium in concert attire with Mr. Sandomierski and Mr. Jackson
630pm		Break to use the restroom
650pm		House Doors open for audience members
700pm		Symphonic Band performs
725pm		Move to the audience to watch Concert Winds
730pm		Concert Winds performs
750pm		Move to the audience to watch Wind Symphony
755pm		Wind Symphony performs
830pm		Return equipment to the band room/dismissed

Times		Concert Winds - Tuesday, April 29th
500pm		C13 Doors open for students to enter.
545pm		Students report to the Band Room for warm up in concert attire and get bow ties.
600pm		Warm up in the Band Room with Mr. Hinson and Mr. Sandomierski
645pm		Move to the audience to watch Symphonic Band
700pm		Symphonic Band performs
725pm		Move to the stage
730pm		Concert Winds performs
750pm		Move to the audience to watch Wind Symphony
755pm		Wind Symphony performs
830pm		Return equipment to the band room/dismissed


Times		Concert White - Wednesday, April 30th
515pm		C13 doors open for students to enter.
545pm		Students report to the band room for warm up in concert attire and get bow ties.
600pm		Warm up in the band room with Mr. Hinson and Mr. Sandomierski
645pm		Move to the auditorium to watch Concert Silver/Green w/ Mr. Hinson
700pm		Concert Silver/Green performs
725pm		Move to the stage
730pm		Concert White performs
755pm		Return equipment to the band room/dismissed

Times		Concert Silver/Green - Wednesday, April 30th
515pm		C13 doors open for students to enter and report to the Auditorium.
545pm		Warm up in the auditorium with Mr. Hinson, Mr. Sandomierski, Mr. Jackson
630pm		Use the restroom, and put on bow ties w/ Mr. Jackson
650pm		House Doors open for audience members
700pm		Concert Silver/Green performs
725pm		Move to the audience to watch Concert White
730pm		Concert White performs
755pm		Return equipment to the band room/dismissed

New Member Marching Clinics

Our new member marching clinics will begin in May for Brass & Woodwinds who are new to marching band (primarily 8th graders!). Dates and times are in the info document below. Please be sure to fill out the sign up form by Friday, May 2.

New Member Marching Clinics - Info Document

New Member Marching Clinics - Sign Up Form

Drop of medications that may be needed for Mini Band Camp will occur at the following dates/times. If you have any questions, please contact Sally McDonald our Medical Secretary at MedicalSecretary@masonbandboosters.com.

May 10, 2025 10 a.m. - 12 p.m. At Flower Pick Up outside MMS Arena
May 20, 2025 7 - 8:30 p.m. at MMS during New Member Clinic
May 27, 2025 Under Band Aid Tent at Mini Band Camp

Student Care Team - Volunteer!

🎶 Join the Band—Be a Hero Behind the Scenes! 🎶

Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids—the heart and soul of our Student Care Team!

Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.

Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.

First Two Steps:

Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
Mark calendars for Student Care training at 7pm on Tuesday May 13 in MHS Band Room.

Step up, show up, and be part of something amazing… The band can’t do it without you!

Booster Meeting Slides

Thank you to everyone who attended the Booster Meeting on Wednesday! Below you will find slides from the meeting, along with a link to the Slido submissions from the meeting.

4-23-2025 Booster Meeting Slides

Slido Submissions

We are pleased to announce that the following individuals have been elected by general membership to the listed positions. Thank you to those who attended the Booster Meeting and voted.

Andy Weiss- President
Tabytha Lopez - Treasurer
Laura Minniear - Recording Secretary/VP of Communication
Carrie Upchurch - VP of Marketing
Kristen Robiglio - VP of Membership
Tiffany Williams - VP of Travel
Tyler Buckner - VP of Student Experience
Jennifer Rodway - VP of Fundraising

REMINDERS

Spring Flower Sale Pickup - Volunteers Needed

Pickup for spring flower sale orders will be on Saturday, May 10th, from 8:30am-12:30pm at the patio outside the Middle School Arena. Keep an eye on your email for any pickup updates.

Please plan to pick up your order at that time, as we are not able to store orders. If you need to have someone else pick up your order for you, please let Regina Devassy know at flowersale@masonbandboosters.com.

We are also in need of volunteers to help distribute flowers. Signups are now live in BoosterHub.

NOTE: Mini Camp Medication Drop off Time at flower pick up 5/10/25, from 10 a.m. - 12 p.m. Look for Sally McDonald, our Medical Secretary.

MARCHING BAND LEADERSHIP INFO/APPLICATION

Upcoming Leadership meeting dates:

Tuesday, May 6, 2:45pm-4:00pm = Leadership Meeting.
Tuesday, May 13, 2:45pm-4:00pm = Leadership Meeting.
Tuesday, May 20, 2:45pm-4:00pm = Leadership Meeting.
Monday, May 26, 1:00-3:00pm = Leadership Meeting/Mini Camp Prep

DRUM MAJOR CLINICS/AUDITIONS

Drum Major Clinic/Audition Dates

Tuesday, April 29 = student led clinic
Wednesday, April 30 = Connect = student led clinic
Thursday, May 1 = student led mock audition
Friday, May 2 = 2025 Drum Major Auditions

REQUIRED INFO FOR NEXT YEAR’S WIND SYMPHONY

Everyone in the 2025-2026 Wind Symphony should have received an important message from Mr. Jackson this week about: Commencement Band and Progress Check Audition (All State Music)

Please Read over this information and let Mr. Jackson know if you have questions.

Senior Banner Photos + New Senior Products!

Rising seniors, it’s time to schedule your senior banner portrait appointment! This year’s portraits will start right after the first session of Mini Band Camp, Tuesday, May 27!

Some kids want to get it done ASAP and go home, and others may want to run home quickly to freshen up. If the timing of the appointment is important to you, schedule now.

Scheduling deadline is May 20. https://form.jotform.com/Masonbands/2025-marching-band-senior-banners

2025 Senior Plans

Attention Seniors!! It’s time to celebrate YOU!! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! Please click here for instructions. Please submit as soon as possible.

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

Registration Guide is now live.
Due by May 1:
- Instrumentalists
- Color Guard
- Fill out all forms
- Upload a current physical

Consumables Form and Payment
FINAL FORMS
Complete Student Care Forms
Accept BoosterHub Invite

PAST DUE:

2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools

Other Marching Band Documents:

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.

Step 1	Complete: 2025 Marching Band Commitment and Financial Agreement Pay: $400 MB School Fee 1 to Mason City Schools via PaySchools Central	By MAR 1 PAST DUE
Step 2	Pay: $400 MB School Fee 2 to Mason City Schools via PaySchools Central	By APR 1 PAST DUE
Step 3	Pay: Consumable Fee to Mason Band Boosters 2025 Band Consumables Form Link 2025 Color Guard Consumables Form Link	By MAY 1
Step 4	Review, Complete, and Digitally Sign all forms in FINAL FORMS. Mason City Schools 2025-2026 Health & Medical Forms Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement	By MAY 1
Step 5	Upload a current Physical (PPE) to FINAL FORMS. Required to participate!	By MAY 1
Step 6	Complete Student Care Forms: HWBP: Health And Wellbeing Profile SCP: Student Care Plan and Upload SCP Electronically DMS: Dispensing Medication at School and Upload DMS Electronically	By MAY 1
Step 7	Get Registered in BoosterHub: Invitation pushed to both Students and Adults. Please be sure to read band notes and all associated emails for further BoosterHub instructions.	By MAY 1
Step 8	Pay: $400 MB School Fee 3 to Mason City Schools via PaySchools Central	By JUN 1
Step 9	Pay: $400 Student Experience Fee 1 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By AUG 1
Step 10	Pay: $400 Student Experience Fee 2 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com	By SEPT 1
Step 11	Pay: $400* Student Experience Fee 3 to Mason Band Boosters Invoice to be sent via email from: quickbooks@notification.intuit.com *Exact amount to be announced in July.	By OCT 1

MHS Winter Percussion Information

See the attached schedule from Mr. Scharf for more information: 2025 WINTER PERCUSSION SCHEDULE. These dates are also now on the Band Website calendar. Email Mr. Scharf with any questions: scharfj@masonohioschools.com