September 28, 2025 Band Notes

Wind Symphony/Symphonic Dress Rehearsal: 3:30-5:30pm; MHS
Color Guard (Optional) WG Skills Session: 5-5:45pm; MHS Large Commons
Color Guard: 6-9pm; MHS
Wind Symphony/Symphonic Chamber Concert: 7-9pm; MHS
- CLICK HERE for Concert Program

Thursday, October 2

Brass and Woodwinds: 3-6pm; MHS
Percussion: 6-9pm; MHS
General Booster Meeting: 7-8pm; MHS Auditorium

Friday, October 3

DETAILED SCHEDULE
Full Band/Pictures: 3-6pm; MHS
Senior Night and Family Showcase: 6-9pm, Performance at 8pm

Feed the Band: 6pm; MHS outside, near the bus circle
Senior Dinner: 6pm; MHS Small Commons
Performances: 8pm; Stadium
Senior Recognition following the performances

Saturday, October 4

Mums Pickup: 8:30am-12:30pm; MMS Performing Arts Entrance
Full Band: 1pm-9pm; MHS

On-campus dinner break 4:30-5:30pm

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Pay Experience Fee #3 by this Wednesday, October 1 - invoices were emailed on 9/22.
Attend the General Booster Meeting this Thursday, October 2 at 7pm in the Auditorium.
Come to Senior Night and Family Showcase this Friday night - free event, open to anyone.
Eat at Mad Monks Pizza this Monday, September 29, 6-9pm.
Sign up in BoosterHub to volunteer for the Mason Invitational.
Purchase car raffle tickets, and spread the word about this fundraiser.

NEW INFORMATION

Booster Meeting This Thursday

Our next General Booster Meeting is this Thursday, October 2, at 7pm in the MHS Auditorium. Please plan to attend, as we will be covering important topics including:

Senior Night / Family Showcase
Mason Invitational
MSBA Miamisburg

Also, mark your calendars for Thursday, October 30, when we will have our final General Booster Meeting of the season, with important information on MSBA Championships and BOA Grand Nationals.

Senior/Family Night This Friday

This Friday evening is our 2025 Senior Night and Family Showcase. This is one of the most special events we do throughout the year. We want to honor our seniors and their families for their dedication to our program.

CLICK HERE FOR DETAILED SCHEDULE

Below you will find the schedule for the night for your planning purposes. Thanks so much for your help!

Please contact Kaja Harper at seniors@masonbandboosters.com with any questions.

Menus

Seniors

Our Senior dinner on Friday will be sponsored by Mason Band Boosters and provided by:

Carrabba’s Italian Grill - 5152 Merten Drive, Mason, OH 45040

The Menu will be as follows:

Bread, salad with Italian dressing, penne with Alfredo or Pomodoro sauce, grilled chicken, meatballs, chocolate chip/nut-free cookie

Lemonade and water

A fellow band parent has also generously donated a cake for the seniors to enjoy for dessert. Thank you Jamie Morton at A Piece of Cake by Jamie! (https://www.facebook.com/share/1C2ccVabf8/?mibextid=wwXIfr)

Underclassmen

Underclassmen dinner will be provided by Jet’s pizza located on 7916 Mason Montgomery Rd, Mason, OH 45040

The Menu* will be as follows:

Regular/Nut/Egg Allergy - Pepperoni or Cheese Pizza with multipack Lays/Frito Chips, Rice Krispies, Fruit Snacks, Cuties, Gatorade.

Vegetarian/Halal/Onion Free - Cheese Pizza, multipack with Lays/Frito Chips, Rice Krispies, Fruit snacks, Cuties Gatorade.

Vegan/Dairy Allergy- Jet’s Plain Breadsticks with marinara sauce, multipack with Lays/Frito Chips, Rice Krispies, Fruit Snacks, Cuties Gatorade.

Gluten Free - Gluten Free Cheese Pizza and/or Salad, multipack with Lays/Frito Chips, Rice Krispies, Fruit Snacks, Cuties Gatorade.

Note: The special diet foods are ONLY for those who have declared a special dietary need as we only have a limited number of those meals. Everyone else is expected to eat the Regular Diet meal. Likewise, those that have declared a special diet are expected to eat their special diet offering. Thank you for your cooperation!

*If the above do not meet your dietary preferences or needs, you always have the option of having food dropped off or packing your own dinner!

Any questions can be directed to our Feed the Band Chair, Smita Ankola at smita.ankola@gmail.com. We thank Smita for volunteering her time and taking on this large task for us this year!!!

Mums Pickup This Saturday

Mums orders will be distributed this Saturday, October 4 from 8:30am to 12:30pm, outside the Performing Arts entrance in front of the Middle School.

Please plan to pick up your order that morning, as we do not have the ability to store orders.

For any questions, contact Regina at flowersale@masonbandboosters.com.

Mad Monks Dine & Donate Tomorrow

Our next Dine & Donate event will be at Mad Monks Pizza Company, located at 753 Reading Road this Monday, September 29th from 6pm-9pm. This Dine and Donate event is during the Monday Night Football game for the Bengals. The band will get a portion of all pizza sales that evening. No flyer is necessary, just mention you are supporting the Mason band when ordering.

Student Athlete Mental Health Week

We are proud to be a part of Student Athlete Mental Health week for the 2nd year! Each year, Hilinski’s Hope Foundation curates a collective week of action focused on eliminating stigma and increasing mental health resources for universities and colleges nationwide.

This week coincides with Mental Illness Awareness Week, October 1-7, culminating on World Mental Health Day on October 10.

REMINDERS

Mason Invitational October 11th

On Saturday, October 11th we are hosting the Mason Invitational Competition. Competitions are an important fundraiser for the boosters, but most importantly provide a high quality competition experience for the many bands and students we host. This event gives bands in the area the opportunity to showcase and get feedback on the shows that they have been working so hard to put together. It truly takes a village to make this wonderful opportunity happen for our young musicians. We cannot pull off an event of this magnitude without the help of every single band family. As a gentle reminder, each family agreed at the beginning of the year to work at least one shift of the Invitational as outlined in the Marching Band Handbook.

How you can help -

Sign up for your volunteer shift in BoosterHub.

Sign up in BoosterHub to bring a donation for the bake sale or hospitality, which feeds visiting band directors and bus drivers.

Contact the competitions committee to be a subcommittee lead or shadow for the following areas - guest parking, programs, or band guides.

Sponsor a trophy.

Volunteering and Needed Donations

Below is a list of the areas where we still need volunteers and donations. You will see volunteer signups for each of these in BoosterHub, with job descriptions for each. Volunteers receive free admission to the Invitational!

Mason is scheduled to perform at the end of the night to allow parents the opportunity to watch their student perform. Details regarding the complete student schedule will be released soon. Please plan that your student will need to keep the entire day free.

Bake Sale Donations (does not count towards volunteer hours)
Bake Sale Volunteers
Band Check-In
Band Guides* (shadow needed)
Candy Grams/Shout-Outs
Car Raffle Ticket Sales
Concessions

Includes grill cooks as well as concession stand workers

Extra Helpers*
Guest/VIP Parking (lead needed)
Hospitality
Hospitality Food and Monetary Donations (does not count towards volunteer hours)

Food donation needs are in BoosterHub
Monetary donations can be made here.

Spirit Booth
Ticket Sales
Ushers*
Volunteer Check-In
Water Station*
Programs (the printed program sold at the event) - no volunteer slots, but need a shadow for the area lead

*High-school students can sign up for these positions. (Volunteers for all other positions must be 18 or older.)

Invitational Trophy Deadline Extended

We have 2 trophies that still need sponsors!

Sponsors will have their names announced as their trophy is presented to its band. Your student may join us on the field to present the trophy or you can opt for it to be presented by a booster member. Please fill out the Trophy Sponsorship form. This is a great opportunity to show students from all the bands that their hard work is acknowledged and celebrated!

If you have any questions regarding the competition, please contact our competitions team at competitions@masonbandboosters.com. Thanks for your help in making the Mason Invitational a fun and successful event!

The 2025 Car Raffle is Here!

This gorgeous 2025 Audi Q3 S line 45 TFSI quattro could be yours!

Mason Band Boosters is thrilled to once again be partnering with Audi Cincinnati East for our 2025 Car Raffle. A HUGE thank you to them for the donation! We are very excited!

This fundraiser is a very important one for our organization as it helps provide some much needed funds to help with the expenses of our program as well as allows us to reach outside of our band family and community to help raise funds!

We Need Each And Every Family To Help Reach Our Goal Of Selling 4,000 Tickets And To Give Away This Fabulous Vehicle Or A Cash Prize!

WHAT YOU NEED TO KNOW NOW

Raffle Period - Raffle runs NOW until November 7th at 5pm OR until 4,000 tickets are sold...whichever comes first!

Drawing - Saturday, November 8th, 2025 at the MSBA AAAAA Championships, hosted at Mason. Need not be present to win!

Prizes -

Grand Prize - 2025 Audi Q3 S line 45 TFSI quattro or a cash prize!
2nd Place Prize - $1000 cash
3rd Place Prize - $500 Cash

Car Raffle Rules And Regulations - Please Click Here for complete Car Raffle rules and regulations. Must be 18 years of age or older and a Resident of Ohio to purchase or be named on the ticket.

Ticket Prices - 1 ticket-$25 or 5 for $100 (to same individual)

Note: If purchasing a bundle, all tickets in the bundle must have the same name, address and phone number with them.

Ticket Purchases - Tickets can be purchased two ways:

Online via the 2025 Car Raffle Ticket Order Form
In person at home football games and the Mason Invitational

Band Family Sales - We are NOT distributing paper tickets to band families this year, but we are still asking each family to sell (or buy) at least 9 tickets to help make this a successful fundraiser.

Please share the link and QR code with family and friends. Feel free to share it via social media as well.

Information regarding the Car Raffle can be found on our website Here.

Questions? - Please direct those to carraffle@masonbandboosters.com.

Secret Buddy Reminder

We are glad so many students chose to participate in Secret Buddy this year! Here are the remaining dates during band season to bring secret buddy items. Please make sure everyone takes good care of their buddy!

Mason Band Invitational Saturday, October 11th
Home Football Game Friday, October 24th
MSBA Championship Saturday, November 8th
BOA Grand Nationals Friday, November 14th

Any questions, please reach out to vp-studentexperience@masonbandboosters.com

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

Registration Guide is now live.
Due October 1:

Student Experience Fee #3, $400 to Mason Band Boosters

Invoice sent on 9/22 via email from: quickbooks@notification.intuit.com

PAST DUE:

2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
Student Experience Fee #1, $400 to Mason Band Boosters

Invoice were sent on 7/19 via email from: quickbooks@notification.intuit.com

Student Experience Fee #2, $400 to Mason Band Boosters

Invoice were sent on 8/19 via email from: quickbooks@notification.intuit.com

FINAL FORMS

Fill out all forms
Upload a current physical

Complete Student Care Forms

Accept BoosterHub Invite
Complete Bob Rogers Registration Forms Bob Rogers 2025 Registration link

Other Marching Band Documents:

Color Guard Handbook Extension

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name.

Step 1

Complete: 2025 Marching Band Commitment and Financial Agreement

Pay: $400 MB School Fee 1 to Mason City Schools via PaySchools Central

By MAR 1

PAST DUE

Step 2

Pay: $400 MB School Fee 2 to Mason City Schools via PaySchools Central

By APR 1

PAST DUE

Step 3

Pay: Consumable Fee to Mason Band Boosters

By MAY 1