May 18, 2025 Band Notes

Upcoming Events

Monday, May 19

• (No events scheduled)

Tuesday, May 20

• MB Leadership Team Meeting: 2:45-4:00pm; Band Room
• New Member Marching Clinic: 7-8:30pm; MMS Aux Gym
• Medication Drop-Off: 7-8:30pm; MMS Aux Gym

Wednesday, May 21

• (No events scheduled)

Thursday, May 22

• (No events scheduled)

Friday, May 23

• (No events scheduled)

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

1. Junior families: Sign up for your senior banner portrait photo session below by this Tuesday, May 20!
2. Optional: Place food order for the Family Picnic at the end of Mini Band Camp on Friday, May 30.
3. Consider donating to the Jacob Langbein Memorial Fund.

NEW INFORMATION

Memorial Day Parade

The marching band will be performing in Mason’s Memorial Day Parade on Monday, May 26, Memorial Day Parade. The parade is for current 9th-12th grade band and guard members = anyone who marched in the 2024 “Shhhh…It’s Rabbit Season”. Rising freshman and new members do not march in this one.

2025 MEMORIAL DAY GUIDEBOOK

Schedule:

• 9am - Report Time
• 10 am - Parade Starts
• 11am - Students dismissed

Mini Band Camp - New Information

Mini Band Camp will be taking place May 27-30. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2025 Season.

Schedule

• 9am-12pm - Full Band Rehearsal
• 12pm-12:45pm - Lunch (bring your own or have food dropped off)
• 12:45pm-5pm - Full Band Rehearsal

Please see the 2025 MINI CAMP GUIDEBOOK for detailed schedules, important deadlines, and form & fee requirements for participation, and much more! 

Family Picnic and Volunteer Fair

Join us on Friday, May 30th to celebrate the end of an amazing week of Mini Camp. We will start at 5:00 pm in the Auditorium with a parent meeting (and uniform reveal!). Afterwards, head out to the bus circle to a Volunteer Fair where you can hear about all of the different ways to get involved, and a family picnic where you can meet and mingle with other band families. We’ll end the evening watching the Marching Band’s first performance of the year! *See the Mini Camp Guidebook linked above for more information.

Wondering about food for the picnic? We’ve made it easy for you! Feel free to pack a picnic dinner, but we will also have Papa John’s pizza available for pre-order. You can place your pre-order for pizza, chips, and water by completing the 2025 Mason Bands Picnic order form. (Pre-orders must be made by May 28th at 11:00pm). 

Every good picnic ends with a sweet treat, so the Kona Ice food truck will be available for direct purchase at the volunteer fair and picnic.

Snack Donations Still Needed

Marching is hard work and to keep our band students energized and hydrated during their upcoming Mini Camp & Band Camp events, our awesome band families have helped out each year with their annual snacks/refreshments donation drive in May.

New this year: We've made it super easy! Instead of running to the store and then delivering bulky items to school, you can simply click the link below to order directly. All donations will be shipped straight to us!  Donation Link is Now Live:  Order Donations Here

Ordering Tips:

• For the best experience, order from a computer, not a mobile device.
• If an item is "Unavailable," do not substitute it - we’ve chosen specific items for a reason.
• Avoid selecting "Subscribe & Save" to prevent recurring deliveries.
• Avoid selecting “This item is a gift” - no need for custom messages/gift bags.  
• Prior to hitting the “Place Your Order” button, ensure “Mason Band Boosters - Mason, OH” address is selected.

Thank you for supporting our hardworking students—we couldn’t do it without you!

Medication for Mini Band Camp and Beyond

All medication and DMS forms from the 2024-25 school year are considered valid until the end of Mini Camp on May 30, 2025. Medication remaining with the band as well as any approved central OTC medication will be available for your student during Mini Camp if fully completed DMS forms have been uploaded. All medication from the 2024-25 season must be picked up by the end of Mini Camp or it will be discarded. 

We are also currently accepting new DMS forms for the 2025-26 season. 

Drop-Off Times:

Drop of medications that may be needed for Mini Band Camp will occur at the following dates/times.

• May 20, 2025, 7-8:30pm at MMS during the New Member Marching Clinic
• May 27, 2025 - Under the Band Aid Tent at Mini Band Camp
  • If you plan to drop of medication on this date, please sign up for a time slot in BoosterHub

For questions about medications or forms, please email Sally McDonald medicalsecretary@masonbandboosters.com

Booster Meeting - Mini Band Camp Edition

Our next parent/booster meeting will be the Friday of Mini Band Camp - May 30th - in the Large Commons. This edition happens at the special time of 5:00pm so that families can attend the Family Picnic / Volunteer Fair immediately after, followed by a special performance from our 2025 marchers! This meeting is specifically focused on marching band and color guard - find out all about our exciting upcoming season!

It’s Skyline Time!

Our next Dine and Donate will be on Saturday, June 14th, at Skyline at 5214 Bardes Road. The fundraiser is good 11:00am-10:00pm. Just bring this flyer, and Mason Bands will get 15% of sales for the day.

REMIDNERS

Mental Health Awareness Month

The Mason Band is proud to partner with the Jake Langbein Memorial Fund to continue promoting mental health education and training for both students and staff. May is Mental Health Awareness Month, and it’s also a time to remember and celebrate Jake Langbein. In honor of Jake and his legacy of being forever 22, the Langbein family invites everyone to donate $22 to support mental health awareness. To learn how you can donate, visit: Jacob Langbein Memorial Fund. Please help us spread the word to alumni, friends, and family. A heartfelt thank you to the Langbein family for their ongoing dedication to making a lasting, positive impact in our program and community.

Pit Crew

We are looking for volunteers to join the Mason Bands Pit Crew. This role is perfect for anyone eager to support our students and be close to the action, no prior experience needed. If having the opportunity to see the excitement on your child’s face up close as they walk of the field from a performance excites you, then the Pit Crew is for you. By moving performance equipment, building props and loading trucks, you'll be right there with the whole band. For more information and to sign up, please visit our Pit Crew page and become an integral part of our band community.

Uniform Crew

Do you want to be part of one of the most active and involved groups of volunteers for the marching band?

Do you want to interact with your student and their fellow band members right before their performances?

Do you want a front-row seat to the behind the scene workings of the marching band?

Then join us! The Uniform Crew is looking for volunteers. We handle all uniform-related activities both on and off the field. We are a fun, friendly group of volunteers who truly enjoy helping our students! It takes an entire village to make sure nearly 180 instrumentalists are dressed to perform! No experience or sewing skills necessary!!!!

Email Emmy Weiss at uniforms@masonbandboosters.com to sign up, or if you have any questions.

Photo Corps

Get in front of the action and be part of our photo team! 

• Captures photos at all Mason Bands events including concert band, marching band and guard
• All experience levels welcomed
• High-end camera not required
• Creative, encouraging group dedicated to growing together while serving

If you have questions or would like to join, contact Angie Gdovin at smugmug@masonbandboosters.com or Nancy Riley at photo@masonbandboosters.com.

Student Care Team

🎶 Join the Band—Be a Hero Behind the Scenes! 🎶

Are you passionate about supporting students and love being part of something exciting? We're looking for enthusiastic volunteers to become Chaperones & Band Aids—the heart and soul of our Student Care Team!

Whether you're a returning member or brand new, we’d love to have you join us! This is your chance to make a meaningful impact while sharing in the unforgettable experiences that come with being part of our band family.

Ready to learn more? Visit our Chaperone & Band Aid Info Page for all the details on how to get involved and what the roles include.

First Steps:

• Everyone—new and returning—should fill out the Band Aid Interest Form to get started!
• You will also need an extended background check.
• Keep an eye out for information on upcoming training sessions.

Step up, show up, and be part of something amazing…   The band can’t do it without you!

New Member Marching Clinics

Our new member marching clinics will begin in May for Brass & Woodwinds who are new to marching band (primarily 8th graders!). Dates and times are in the info document below. 

New Member Marching Clinics - Info Document

New Member Marching Clinics - Sign Up Form

Marching Band Leadership Dates

Upcoming Leadership meeting dates:

• Tuesday, May 20, 2:45pm-4:00pm = Leadership Meeting.
• Monday, May 26, 1:00-3:00pm = Leadership Meeting/Mini Camp Prep

Required Info for Next Year’s Wind Symphony 

Everyone in the 2025-2026 Wind Symphony should have received an important message from Mr. Jackson this week about: Commencement Band and Progress Check Audition (All State Music)

Please Read over this information and let Mr. Jackson know if you have questions. 

Senior Banner Photos

Rising seniors, it’s time to schedule your senior banner portrait appointment! This year’s portraits will start right after the first session of Mini Band Camp, Tuesday, May 27! 

Some kids want to get it done ASAP and go home, and others may want to run home quickly to freshen up. If the timing of the appointment is important to you, schedule now.

This is also a good time to consider getting a haircut if you want to give your student’s hair a week to settle into the new length before pictures.

Scheduling deadline is May 20. https://form.jotform.com/Masonbands/2025-marching-band-senior-banners

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

• Registration Guide is now live.
• Due June 1:
• Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
• PAST DUE: 
• 2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
• Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
• Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
• Consumables Form and Payment
• Instrumentalists
• Color Guard
• FINAL FORMS
• Fill out all forms
• Upload a current physical
• Complete Student Care Forms
• HWBP: Health And Wellbeing Profile
• SCP: Student Care Plan and Upload SCP Electronically
• DMS: Dispensing Medication at School and Upload DMS Electronically
• Accept BoosterHub Invite

Other Marching Band Documents: 

• Marching Band Summer Dates 2025 - One Pager
• Marching Band Summer Dates 2025 - Packet
• 2025 Marching Band Drop Form
• 2025 Marching Band Handbook
• Color Guard Handbook Extension

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name. 

Members of Our Band Family Need Us

Thank you to those that donated so far. Fuz and the Burton family have greatly appreciated your support. You can still donate to the GoFundMe.