July 13, 2025 Band Notes

Upcoming Events

Monday, July 21

• First day of Band Camp. 
  • See the BAND CAMP GUIDEBOOK for more information.
  • Note: Do not park in the Band Lot during camp unless you have an assigned spot. Access is needed for students painting their designated spaces.  Alternate option is the Staff Parking area outside B Pod (the opposite side of the bus circle from the Band Lot.).

Tuesday, July 29

• Booster Meeting: 7pm; MHS Auditorium

Friday, August 1

• Marching Band School Fee 3 $400 due

Saturday, August 2

• Tag Day (details coming soon)

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

1. (Optional) Order Ultimate Drill Book by July 27 (see below).
2. Fill out Section Dinner Interest form (see below).
3. Sign up for medication drop off for camp. Sign ups will be live by Weds. 7/16/25 on Booster Hub. Contact our Medical Secretary, Sally McDonald for any questions regarding medications at medicalsecretary@masonbandboosters.com

NEW INFORMATION

Section Dinners - Seeking Interest

Band Camp - Week 3 includes 4-6pm Off Campus Breaks (excluding Tuesday), and we’re looking to see if band families would be interested in coordinating or hosting a Section Dinner during one of these designated times. This is a perfect chance to build section spirit and refuel our hard-working musicians!  This would be for the section of your student.

Options could include:

• Coordinating a potluck meal at your home
• Hosting and/or treating the section at a local restaurant
• Coordinating with other families to compose a shared plan

Whether you’re a drumline devotee or a brass backer, we’d love for you to pitch in! If you're interested, please let us know via this Section Dinner - Google Interest Form. 

Let’s make Band Camp Week 3 a high note for everyone!

REMINDERS

Band Camp 2025 Guidebook

It’s July, and that means Band Camp is soon to be upon us! Be sure to check the BAND CAMP GUIDEBOOK as the “one stop shop” for all the information. The most important aspect is the weekly schedule with times, special events, and theme days!

Interested In Becoming A Student Rack Captain?

Calling all Sophomore, Junior, and Senior Marching Band members:

The Uniform Crew is now seeking students to serve as Rack Captains! Rack Captains are essential student leaders who assist the Uniform Crew to make sure each marcher is dressed correctly when in uniform and that uniforms are stored properly after every performance. Many Rack Captains also assist the U-Crew by helping with uniform fittings, teaching new marchers proper storage of uniform pieces, and many other tasks regarding marching band uniforms. If interested, please fill out the Rack Captain Application by July 20, 2025 11:59pm. Email uniforms@masonbandboosters.com with any questions.

Ultimate Drill Book - Optional

This year we again have the ability to allow students and families who like having access to the “Ultimate Drill Book” tool to purchase this individually for the season. This is not required, and is completely optional only for families/students. This is the same drill tool that the directors and staff use, and allow students to hear and see their individual “dot” in the show as the drill moves with the music on their device. The cost is $10 plus tax, that covers the entire season. Families can purchase anytime between now and July 27th. 

To Purchase UDB for your student: 

1. Go to this link: CLICK HERE
2. Add the subscription to your cart 
3. Pay the fee ($10.30) 
4. Download the "UDB" app from the App Store on your phone or Ipad (see UDB website for compatible devices) 
5. Once per week on Wednesdays, Mr. Hinson will receive an email from UDB with students that have purchased. Students will then receive an email to their school email with the ensemble code that allows them to join the Mason UDB group. 

If you'd like to learn more about UDB before purchasing, see this video from the Bluecoats Drum and Bugle Corps about UDB: CLICK HERE

Tutorial for students on how to use UDB: CLICK HERE

Marching Band Woodwind/Brass - Summer Director Updates

Both Mr. Hinson and Mr. Jackson have sent out their summer emails. These have information about the required summer Smart Music assignment for Woodwinds and Brass and other important information for the summer leading up to band camp. Links to the emails are below:

Woodwinds - CLICK HERE
Brass - CLICK HERE

2025 Marching Band Next Steps

Marching Band Registration Next Steps:

• Registration Guide is now live.
• Due August 1:
• Student Experience Fee #1, $400 to Mason Band Boosters
• Invoice to be sent via email from: quickbooks@notification.intuit.com
• PAST DUE: 
• 2025 MARCHING BAND COMMITMENT & FINANCIAL AGREEMENT
• Band School Fee #1, $400 via PaySchools Central or check to Mason City Schools
• Band School Fee #2, $400 via PaySchools Central or check to Mason City Schools
• Band School Fee #3, $400 via PaySchools Central or check to Mason City Schools
• FINAL FORMS
• Fill out all forms
• Upload a current physical
• Complete Student Care Forms
• HWBP: Health And Wellbeing Profile
• SCP: Student Care Plan and Upload SCP Electronically
• DMS: Dispensing Medication at School and Upload DMS Electronically
• Accept BoosterHub Invite

Other Marching Band Documents: 

• Marching Band Summer Dates 2025 - One Pager
• Marching Band Summer Dates 2025 - Packet
• 2025 Marching Band Drop Form
• 2025 Marching Band Handbook
• Color Guard Handbook Extension

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

School fees are available in PaySchools Central. You will find the fees under Performing Arts. Scroll to the bottom of that section and look for the ones that start with "NEXT SEASON". All three school fees are live and payable, with the due date for each listed in the name. 

Members of Our Band Family Need Us

Thank you to those that donated so far. Fuz and the Burton family have greatly appreciated your support. You can still donate to the GoFundMe.