Band Notes | Mason Bands

Upcoming Events

Monday, February 16

President’s Day - No School

Tuesday, February 17

Concert Winds Full Ensemble Rehearsal: 2:45-4:45pm; MHS Band Room
Symphonic Band Full Ensemble Rehearsal: 2:45-4:45pm; MHS Auditorium
CWG Rehearsal: 6-9pm; MECC Gym
Pep Band A & B: 7-9pm; MMS Arena

CLICK HERE FOR SCHEDULE, BAND LISTS, AND MORE INFO!

Wednesday, February 18

Jazz 2 Rehearsal: 2:45-3:45pm; MHS Band Room
Jazz 1 Rehearsal: 4-5pm; MHS Band Room
WGPE Rehearsal: 7:10-9pm; MECC Gym

Thursday, February 19

Wind Symphony Full Ensemble Rehearsal: 2:45-4:45pm; MHS Band Room
Winter Percussion: 5-6:30pm; MHS
CWG Rehearsal: 6-9pm; MECC Gym

Friday, February 20

CWG WGI Flint Regional (Travel Day) - Itinerary

Saturday, February 21

CWG WGI Flint Regional - Performance Day - Itinerary
Prelims Performance - 2:41pm
Finals Performance - 8:57pm

Sunday, February 22

CWG WGI Flint Regional (Travel Day) - Itinerary

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

Register for 2026 Marching Band - MB 2026 COMMITMENT FORM
Email president@masonbandboosters.com if you are help to be an area chair or shadow for the Concert Band Festival.
Sign up to volunteer at the Cincinnati Regional Concert Band Festival - CRCBF Parent Volunteer Sign Ups
Email secretary@masonbandboosters.com by March 1 if you are interested in running for a board position.

NEW INFORMATION

2026 Marching Band - Commitment Form Due February 27th

We are excited to officially launch the 2026 William Mason High School Marching Band season! Marching Band continues to be a place where students can push themselves to be the best they can be, not only from a performance standpoint, but from a character standpoint as well, all while spending time with their friends and creating lifelong friendships and memories. We look forward to building an amazing 2026 season!

Complete the form below by Friday, February 27!

MB 2026 COMMITMENT FORM

We will be going over the forms and other information for the Marching Band season at our General Booster Meeting on Tuesday, February 24. That is a great opportunity to find out more, and ask questions.

Note that MB School Fee 1 for $400 is due on March 1.

Other Marching Band Documents:

Fee Schedule:
Note: School fees have not yet been posted on PaySchools Central - we will notify families once the district has those available.

Fee 1 Due MARCH 1: MCS MB SCHOOL FEE 1 $400 | via PaySchools Central or check to Mason City Schools
Fee 2 Due APRIL 1: MCS MB SCHOOL FEE 2 $400 | via PaySchools Central or check to Mason City Schools
Fee 3 Due MAY 1: MB CONSUMABLE FEE* | via Quickbooks email invoice or check to Mason Band Boosters
Fee 4 Due JUNE 1: MCS MB SCHOOL FEE 3 $400 | via PaySchools Central or check to Mason City Schools
Fee 5 Due AUG 1: MB STUDENT EXPERIENCE FEE 1 $400 | via Quickbooks email invoice or check to Mason Band Boosters
Fee 6 Due SEP 1: MB STUDENT EXPERIENCE FEE 2 $400 | via Quickbooks email invoice or check to Mason Band Boosters
Fee 7 Due OCT 1: MB STUDENT EXPERIENCE FEE 3** $400 | via Quickbooks email invoice or check to Mason Band Boosters

IMPORTANT: For all payments by check - please include the student’s name and student ID and the fee you are paying on the memo line of the check. Example: “Jane Doe 987654 Band Fee 1”

*The amount due for Consumable Fee varies by student. Families are required to complete the Consumable Fee Jot Form to select/pay for their consumable items by May 1. This fee range is between $200-$550 depending on the items you need. New students will be on the high end. Veteran students (who already have these items) will be on the lower end.

**The amount for MB Student Experience Fee 3 at $400 is currently tentative. This is our current best projection. This amount will be finalized as costs for our travel become finalized in the late spring and summer. A communication will be sent in the fall informing everyone of the finalized cost.

Cincinnati Regional Concert Band Festival

This year’s Cincinnati Regional Concert Band Festival is on Saturday, March 7.

This event is run in conjunction with Music For All as an affiliate regional festival, hosted at William Mason High School. Concert bands from all around the area will be performing. A clinic with one of the adjudicators from the stage will occur for each band following their performance. This is one of our biggest performances of the year, and is also a large event Mason hosts, including 30 band performances across 2 stages.

Performances for the event begin at 8:00am and conclude at 9:00pm, with performances in both the Auditorium and Small Commons throughout the day.

Click here for the full schedule, information about this year’s clinicians, and more on our Mason Bands website..

Mason Performances

Mason has six ensembles performing in this year’s festival.

Featured Stage - MHS Auditorium

8:20am- William Mason HS Concert Winds
10:40am- William Mason HS Symphonic Band
11:15am- Mason Middle School Symphonic Winds
4:40pm- William Mason HS Wind Symphony

Invited Stage - MHS Small Commons

8:00am- Mason Middle School Concert Band
2:00pm- William Mason HS Concert White

Student Itineraries coming soon!

Depending on their schedule for the day, students may want to bring a snack or meal, or bring money or credit card for concessions (click here for concessions offerings).

Student Entrance and Homerooms

Students will NOT Be able to access the band room/storage room on March 7th, as this room will be used as a warmup room for the event. On Friday, March 6th, students will need to take their instrument home with them. Large instruments only (Tubas/Bari Saxes) can be stored in the woodwind room if needed, but will need to be accessed via the hallway near the small commons on Saturday.

Students will need to enter through the front Natatorium/Auditorium entrance on Saturday. The Mason Bands homerooms will be in the D200 classrooms (along the 2nd floor of the large commons). This will be where the ensembles will meet before warmup, and store cases/coats/bags etc.

Tickets for Audience Members

Because this is a Music For All affiliate festival, tickets will be required for this event. Admission is $12 for an all-day pass that permits you to all performances, children under 12 are admitted for free. Parking and more information about the other performances can be found on the Mason Band website: HERE.

Audience members must enter at the front of the building (not the music entrance).

Concert Attire

Students should arrive wearing their regular concert uniform. Here’s a link to the attire document from August: CLICK HERE. Students who are volunteering can either wear their concert attire or change into another business casual outfit (avoid jeans/t-shirt for volunteering).

Concessions

Many of the student itineraries include a time before their audience viewing to visit the concessions for a snack or meal. Students working a volunteer shift can also visit the concessions for food as needed. Here is the tentative menu (subject to minor changes). CLICK HERE: Concessions Menu

STUDENT Volunteer Needs

As hosts of the festival, we ask all Mason Band students to volunteer in some capacity during the day. This date and volunteer requirement was included on the student dates contract provided in August. Students are welcome to work as many shifts as they would like, and these CAN count as service hours for Wind Symphony Honors Credit, NHS or any other organization that requires service hours. MMS students can count volunteering towards extra credit on SmartMusic assignments. Make sure your volunteer shift does not conflict with your performance time (see below)

Student Job Descriptions/Info - Updates coming soon
Student Volunteer SIGN UP FORM - Updates coming soon
Final Job Assignments (Updated every few days) - Updates coming soon

ADULT Volunteer Needs

As hosts of the festival, we ask all Mason Band families to volunteer in some capacity during the day. We will need adult volunteers for ticket sales, ushers, concessions, hospitality, and band check-in as well as donations for hospitality and bake sales. Adults who volunteer for at least one shift will get in FREE! Please sign up to volunteer by clicking the link below.

CRCBF Parent Volunteer Sign Ups

Hospitality and Bake Sale Donation Sign-Ups coming soon!

URGENT: CRCBF Area Chairs Needed!

As with all our events, the Concert Band Festival is not possible without our Booster volunteers.

We are in urgent need of a few more area chairs and shadows for this event!

Each area has existing information on what is needed - we just need someone to serve as a point person for each.

Area chairs needed for this year:

Ticketing
Concessions
Bake Sale

Shadows needed to help for this year and take over for next year:

Hospitality
Band check-in
Volunteer check-in

Please email president@masonbandboosters.com if you are interested. Thank you!!

First Place at MEPA Trent!

Congratulations to the William Mason High School Competitive Winter Guard on earning first place in Scholastic Open at MEPA Trent Arena on Saturday!

REMINDERS

It’s Skyline Time!

Our next Dine and Donate will be on Wednesday, March 11, from 11am-8pm at the Bardes Road Skyline.The band will get 10% of the sales during this time on all orders when the fundraiser flyer is shown.

Booster Executive Committee Election

We will be voting to elect the next Booster Executive Committee in April. If you are interested in running for a position on the Executive Committee, please reach out to Laura Minniear by March 1st at secretary@masonbandboosters.com. We will be announcing the candidates shortly after the deadline. Anyone is welcome to run for any Executive Committee position. Please click here to see Executive Board positions and their descriptions along with details of the election process according to our current booster bylaws. This link contains our current Booster Executive Committee team structure for the current school year. This can be used as a reference to see what committees currently fall under each board position. Please note that the team structure is reviewed and adjusted each year by the Executive Committee to best suit the needs of the band program.

If you have any further questions about what any of the positions entail, please do not hesitate to contact any current board member. We would be happy to talk with you.

Thank you in advance for your consideration in serving in a leadership position of the band booster organization. It is a fun and rewarding way to support our incredible band program and more importantly the students.

February Booster Meeting - Save the Date

Our next general booster meeting will be on Tuesday, February 24, at 7pm in the MHS Band Room.

Topics will include:

Music for All Cincinnati Regional Concert Band Festival (CRCBF) on Saturday, March 7
Upcoming Marching Band Season, including the 2025 Commitment Form
Upcoming Board Elections

Jazz Band

Jazz Band Information: CLICK HERE

The link above has all the information about Jazz Band for this year!

MHS Winter Percussion Information

Winter Percussion has begun! See info document below for the schedule, signup form and all details. All of these dates are also on the band calendar.

2026 WINTER PERCUSSION INFO DOCUMENT

Email Mr. Cato with any questions: mhspercussion@masonohioschools.com

Peer Mentoring Band Program

One of our band seniors, Koby Carson, is starting a peer mentoring program for band students. He will be matching up students who’d like help from an older student who plays their instrument.

CLICK HERE to watch a video with more information

CLICK HERE to sign up as a mentor or to get help from a mentor.

Competitive Winter Guard Information

Student Travel Medications: If your child will need to travel with medication this winter guard season, you will need to have a DMS form on file - one for each medication - and drop off medication to the chaperones.

- - Refer to Requirements for Student Medications.
  - Upload signed DMS Form HERE.
  - Contact Heather Smith at colorguard@masonbandboosters.com if you need to drop off medication for this season.
  - Note: DMS Forms and 'as needed meds' that we have from this marching band season can be used for the winter guard season. Contact medicalsecretary@masonbandboosters.com if you have any questions.
CWG Parent Remind: Text @cwgp26 to 81010
CWG Parent Prop Help: When the team enters for a performance, we typically have parent volunteers helping with props so the team can focus on setting the tarp and their equipment - and this season is no different! If you are interested in helping out, please send Mrs. Sleppy an email with your competition availability. Thanks in advance for your help!
Snack Donations: Let's get the team some snacks!! If you are able, please sign up to donate snacks for show days. The goal is to have all snacks in by February 10th, with fruit being the exception collected on specific competition days.
CWG Competition Season Info Doc: The competition season is upon us! Check out the CWG Competition Season Info Doc for a list of all of our competitions, their event websites, and an estimate for what the days will look like. Although the circuits have not published drafts of our competitions yet, we are confident these estimates should help your planning over the next several weeks. Let us know if you have any questions.
Fees: PaySchools is live! Review the CWG Fees Overview for important deadlines and information on your two ways to pay.
- Fee 1 PAST DUE: $400.00 | via PaySchools or check
- Fee 2 PAST DUE: $600.00 | via PaySchools or check
- Fee 3 Due Feb 15, 2026: $600.00 | via PaySchools or check
Previous Forms:
- CWG Season Lookbook
  - Safety Rule for CWG Season: Glasses should not be worn during rehearsal run throughs or performances. Our choreography includes high level body under tosses and fast equipment exchanges, which create a high risk of glasses being hit, broken, or causing injury. Please use contacts or secure alternatives to help keep everyone safe. If you have any questions or need help coming up with a solution, let us know! We are happy to work with you.
- CWG Handbook
- CWG Absence Agreement Form
- CWG Conduct Agreement Form
- Final Forms Info Doc (two corresponding forms)
- WGI Performer Release Form (Minor)
- WGI Performer Release Form (18+)
- CWG Consumables Document
Season Calendar: CWG Season Calendar

Winter Guard Performance Ensemble Information

Fees:
- Fee 1 PAST DUE: $250 | via PaySchools or check
Previous Forms:
Season Calendar: WGPE Season Calendar

Pep Band Information

We are excited to get our Pep Band season started! Pep band is a great way to play some fun music with your friends, while supporting our school and community.

CLICK HERE FOR SCHEDULE, BAND LISTS, AND MORE INFO!

This year, each member of Concert Winds, Symphonic Band, and Wind Symphony will again be responsible for three basketball games as part of their grade for the Spring Semester.

For all students in Concert White, Silver and Green pep band is not required but students are welcome and encouraged to attend if they want to visit with their friends and perform to support our school and community!