Marching Band Forms

Marching Band Fees

For more information about Band Fees (MCS Fees or Travel Fees) 


Marching Band Registration & On-Boarding Workshops

The Band Boosters offer several Workshops to help families have a successful on-boarding to the Marching Band program and to assist with completion of all required registration forms.

All families are welcome to attend to complete their registration during these meetings, however, it is required for ALL New Marcher parents to attend one of the workshops. 

DATE: Saturday, April 4, 2020
TIME: 9am – 10am
LOCATION: MHS Harvard Room
DATE: Thurs, April 9, 2020
TIME: 7pm – 9pm
LOCATION: MHS Harvard Room


Marching Band Commitment Form

The form will be released on March 1 and is due March 13, 2020.

Link to Online Commitment Form

Link to EZPay

This year the Commitment Form is an online Google Form; there are no paper forms. In addition, EZPay is now live for the $125 Commitment Fee, also due March 13, 2020. This is the only marching band fee that can be paid online at this time. In the next month, all the other fees for marching band will go live on EZPay. At that time you can pay per the payment schedule, make multiple payments, or pay everything at once.


You may also pay by check. MHS students should place checks in an envelope labeled marching band fees and into the band dropbox. MMS Students can turn into a band director before or after band class. Checks should have the student’s full name and ID number on the memo line.


Marching Band Registration

In order to register fully for Marching Band, you must complete the Final Forms and Charms registration processes as well as the Health & Well-Being Google Form. Please see details and references below:


  1. Final Forms – DUE April 30, 2020

    1. Before your student can participate in our 2020 Mini-Band Camp which begins June 2nd, all fees must be current and all Final Forms electronic forms must be reviewed and signed by both the parent/guardian and the student. This includes the Emergency Medical Authorization as well as the Marching Band Participation Agreement, Field Trip Permission, and Tag Day Consent.  

    2. Please refer to this Final Forms Guide to assist with completing these forms.

  2. Charms Registration – DUE April 30, 2020

    1. Charms is a very important system used by Mason Band Directors to track membership in the Marching Band, Concert Band, and Winter Guard programs and manage fees, attendance, instrument rentals + more. The Mason Band Boosters use charms for communication, event and travel planning, volunteer sign-ups, + more. If your information is not up to date, you and your student will miss out on essential communications for the Marching Band.

    2. All families are required to review/update their Charms information at least once per year.

    3. Please refer to this Charms Guide to assist with updating your information in Charms.


  • Health & Well-Being Profile – Due April 30, 2020

    1. A completed Health & Well-Being Profile is required in order to participate in Marching Band. 

    2. The Health & Well-Being Profile provides information to parents/guardians about how the Mason Bands program manages student care and allows parents/guardians to share pertinent information about their student. It is the responsibility of parents/guardians to communicate the relevant information including dietary needs, allergies, emotional/mental health, and physical/medical conditions and any concern for which advanced information can help our Staff and Band Aids provide the best student care.

  • Student Care Plan – Due April 30, 2020 (or anytime as needs arise or change)

    1. If you are aware of a potential situation that may arise at any point during your student’s participation in this program, please complete the Student Care Plan (MCS-383) so that you can share an action plan in advance that includes symptoms and recommended care. Submit a scanned copy via email to medicalsecretary@masonbandboosters.com or turn into the MHS Dropbox.

    2. We encourage you to submit a Student Care Plan if the extended hours and overnight trips associated with this program may result in a need for care, even if that need is not one that requires care during a typical school day.

    3. Some examples for which a Student Care Plan may apply: ADHD, anxiety, asthma, autism, depression, diabetes, food allergies, migraines, Tourette’s, and any other allergy, condition, or concern for which you would like to share information about your student with Band Staff and Band Aids to help them provide the best care for your student.

  • Dispensing Medication at School – Due 1-2 Weeks Prior to Medication Needs of Your Student

    1. Dispensing Medication at School form is required for each OTC (over-the-counter) or prescription medication to be dispensed to your student. The DMS form requires a parent/guardian and doctor’s signature and is valid for the current school year. Please consider the following situations that would indicate your student will need a DMS form:

      • If your student may need ‘symptom relief’ medication such as Ibuprofen, Acetaminophen, Benadryl, antacid, etc.

      • If your student carries emergency medication such as an inhaler or epi-pen

      • If your student takes ‘scheduled’ medication on a daily basis that needs to be administered during camps, events, or travel

    1. Mason Bands maintains central supplies of typical OTC medication including Acetaminophen, Ibuprofen, and Benadryl. We encourage parents/guardians to provide access to central OTC medications if your student has ever needed one of these medications in the past. A DMS form signed by a doctor is required for each medication to be dispensed. Send completed forms to medicalsecretary@masonbandboosters.com.

    2. For a medication that is not provided centrally, parents/guardians can submit DMS forms along with the associated medication during one of our ‘Medication Drop Off’ events. These events will be scheduled prior to camps and travel events. Sign-ups will be in Charms.

    3. Click here for links to the DMS form and pre-filled DMS templates for Central OTC medications:

  • Pre-Participation Physical - Students must have a current physical as of July 13, 2020 (Before Summer Band Camp)

    1. The PPE Physical is valid for one year. Please check Final Forms to see if your student has a current PPE Physical on file and if so, there is no need to submit another one.

    2. The Pre-Participation Physical Evaluation form should be printed from Final Forms and completed by a physician. The form can be sent electronically to medicalsecretary@masonbandboosters.com or turned into the MHS Dropbox.

Please scan all paper-based forms and send via email to medicalsecretary@masonbandboosters.com. You can use a mobile scanning app (such as Genius Scan) to make this fast/easy. For any forms that are turned into the MHS Dropbox, we strongly encourage you to make a copy for your records before you turn them in.

Uniform Order Form

  • Uniform order form -details to come