Band Updates

Band Notes Sept 5, 2021

September 5, 2021

Upcoming Events


Monday, September 6

  • No Rehearsal/School; Enjoy your Labor Day

Tuesday, September 7

  • Full Band Rehearsal, 6pm to 9pm
  • Car Raffle Tickets Drop Off/Pick up - 8-9:15pm, near rehearsal

Wednesday, September 8

  • No Band

Thursday, September 9

  • Brass and Woodwinds, 3pm to 6pm
  • Color Guard and Percussion, 6pm to 9pm
  • Car Raffle Tickets Drop off/Pick up 5:30-6:15pm, Bus Circle
  • Logistics Team Meeting#1--7:00pm Staff Dining

Friday, September 10

  • Full Band Rehearsal 3pm to 6pm
  • Mum Pick Up 5:30pm to 8:00pm; Middle School Performance Entrance

Saturday, September 11

  • Driven to Give Event 9am to 4pm; Front Middle School Parking Lot (Details Below)
  • 2nd Mum Pick Up 10am to 12pm; Middle School Performance entrance
  • Full Band Rehearsal 1pm to 9pm (See details below)


Future planned events can be found on the updated band calendar: Mason Band Calendar



There is not a Pep Band for the game this upcoming Friday night.  Students will be sent home after practice on Friday at 6pm.  Good luck to the Mason Football team!


Band families should plan to pick up any flowers ordered in support of their student on Friday, September 10th from 5:30pm - 8:00pm at the Middle School Performance Entrance. There will also be an opportunity to pick up your mums this upcoming Saturday morning from 10am-12pm during the driven to give event as well. We ask that you deliver them to the friends and family who helped to support our band that weekend.   We appreciate your support of our band program!


Help Requested:

We could use some assistance with sorting, distributing, and delivery of the mums on Sept. 10th.  If you are able to help, please sign up through Charms. Directions on how to sign up via Charms can be found  here.


WE ONLY HAVE 30 PEOPLE SIGNED UP THUS FAR:( We need to do our best to hit our goal of 230 Drivers and 60 Virtual to get the maximum payout of $8000!   Please ask family members in different households!  Is your student 18?!  Please have them sign up! They can come PRIOR to rehearsal. ANYONE over 18 with a valid driver’s license is welcome!   We have 230 families in marching band ALONE so there is no reason why we shouldn’t be able to hit our goal!

 SIGN UP HERE: Driven to Give Sign-up

WE ALSO DESPERATELY NEED VOLUNTEERS!  Please see Charms to Sign up to help!  You can do your test drive before or after your shift!  Sign up in CHARMS to volunteer to help with the event!


What:  Driven to Give Event

When:  Saturday, September 11, 2021, 9am-4pm

Where:  Mason Middle School (Front Parking Lot)

Why:  In partnership with our wonderful sponsor, Lincoln of Cincinnati, to help raise funds for Mason Bands.

What do I need to do?:  Sign up using the link below to test drive some Lincoln Luxury vehicles and the Band will get up to $30!  (participants must be 18 years of age; only one donation will be made per household). 

What if I can’t make it?:  You can still help!  Lincoln is offering virtual test drives.  Please sign up below and register with Lincoln and they will email you a link to a video and post-Virtual drive survey!  For every household who participates in Virtual test drives, Mason Bands will receive $15!

Who can participate?:  Anyone 18 years of age or older!  We only get credit for one test drive per Household, but please be sure to let friends, family, co-workers, neighbors, etc. that they can help too!  Please share the link below and watch out for Social Media posts to share as well!


We will provide an update on Saturday’s rehearsal drop-off plan later this week.   There will be financial and updated Final Forms check-in.   Please note that the High School will be very busy this Saturday due to a multi-school Cross Country event, testing, and several other activities taking place at the same time as our practice.   This means that the parking lots will be much fuller than normal and there will be more people and vehicles to navigate around.  It may be a good day to try and find friends to carpool with and to allow a little extra time for parking etc.  Please be cautious during drop off and pick up and bring along a little extra patience.  


Rehearsal Schedule:

  • 1pm-5pm Rehearsal
  • 5pm-6pm Dinner (BYO) 
  • 6pm-9pm Rehearsal


*Dinner will not be provided. Students should pack a dinner or arrange to have food dropped off at 5pm.


Due to the dangerous conditions we've witnessed with several close calls and many concerns raised by parents/students, we are making a change to keep our lot safe.  During pick-up, please park in a spot (even if it is raining). If the music lot is full, the staff parking lot on the other side of the bus circle is also a good option to park for pick up. The staff lot has the benefit of an easy in and out and access to two entrances (Nixon Park and Lakeside Dr). This will also allow the traffic to continue to flow and for cars to not get blocked into spots. The rare exceptions to this rule would be for those who have extra-large instruments such as tubas or have a mobility issue due to an injury.  In this case, we request you pull up to the area marked on the map below with a blue star.  We kindly ask that you please travel slowly through the lot and remember the music lot travels in one direction (see below). There are often students walking to or from their cars and new drivers learning to navigate the lot.  Please be especially mindful when it is dark. Our band kids are precious to us, and we want to ensure their safety!  Thank you in advance for following these simple safety guidelines.




In addition to our weekly emails, there will be Remind groups available for this season, for each section of the band and parents within that section. There are groups for the students (used daily for schedules, directions) and parent groups (used less often, mainly for performance updates/reminders). These text updates will be used for rehearsal updates, changes due to weather, travel/arrival updates, and any other last minute information that is important. These groups are especially important for last minute performance updates/changes (like this week's football game rain cancellation). 


Please Click this Link to join the 2021 Remind Student and Parent Text Groups:



We are requesting your assistance to help us facilitate our final planning for upcoming Marching Band Travel opportunities.  This is a new requirement and we ask each family to please complete this additional form to finish the Final Forms Process by September 7, 2021.   


The Mason City School District added a COVID-19 Vaccination question as part of the annual school year Final Forms registration process after the Marching Band had completed its registration process in the spring.   If you have not already, please log-in to Final Forms and complete this new form.   This will help us implement travel plans and allow us to manage any potential quarantines while we are on the move.    If you share your vaccination status and your student is exposed to COVID-19, this may help mitigate a potential quarantine for your student.  


When you log-on to Final Forms, you are looking for the form titled “COVID-19 Vaccine Information”  You will be given the option to answer if you have been vaccinated (yes, no or prefer not to answer).  If your student has been vaccinated, you will be prompted to enter the dates they were vaccinated.  


Final Forms Link


We will be having a band check-in event for all students who are not in good financial standing and those that have not completed the new Final Forms process on Saturday, September 11th prior to bus sign-up that day. 


Once a sufficient number of  families complete the form, we will be able to make final decisions about travel rooming in Indianapolis and will communicate that after September 11th. 



Reminder:   The FINAL Marching Band School Fee of $250 is PAST DUE.


This fee is payable to Mason City Schools and can be paid via EZ pay (preferred)  or via Check dropped in the Band Drop Box.  You can learn more about how to pay the fees in the following link: How to Pay Band Fees


Please help us manage our program efficiently by paying your fees on time.   Students who are not in good financial standing in September will not be able to participate or sign-up for their travel bus seating 9/11. 


We will be selling tickets in person at the Driven to Give event on Saturday, 9/11.  As always, you can direct eligible participants to our online form anytime:  Mason Bands Car Raffle Tickets


Ticket Drop off/Pick up events this week will be:

  • Tuesday, 9/7 - 8-9:15pm near rehearsal 
  • Thursday, 9/9 - 5:30-6:15pm in the Bus Circle


Please see the attached flyer for additional information   Please share this with friends and family as well to help promote the raffle!

2021 Mason Bands Car Raffle Flyer


Questions? - Please direct those to


Thank you for your support with this event and we will see you on Saturday, September 11th at MMS!



Congratulations to the William Mason High School Symphonic Band & Mason Middle School Symphonic Winds on being selected to perform at the 2022 OMEA Professional Development Conference this February! Congratulations as well to Andrea Dall’Ara, William Harper, Kotaro Fujiwara, Maddie Wielinga, George Xiao, Jessie Zhang, Liza Zhou, Sarah Lyons, Nicholas Todorov, Jackson Fischer, Julia Bradley, Ally Wielinga, Mirai Nawa, Jacob Kraimer, and Michelle Li who were selected for the OMEA All-State Band or Orchestra!


We enjoyed seeing everyone who stopped by our booth at the District Tailgate this Friday!  A fun time was had by all.  It was a great opportunity to meet some potential future band students.  We also appreciate those who supported the band by purchasing raffle tickets while at our booth.


Spirit Committee would like to say a huge thank you to 2020 MHS alumni Ethan Li & Aranpreet Sajjan for designing and painting the fabulous photo prop debuted at district tailgate Friday. Ethan and  Aranpreet volunteered their time and talents to turn an idea into reality. The prop was a huge hit and will be enjoyed by the Mason Band Family and fans for years to come.


Thank you Ethan and Aranpreet! Thanks also to Howard Pinsky for his carpentry skills and adding wheels for easy transport. 


Please use #imwithmasonband if you post pictures using the prop on social media.


Didn’t get a chance to see and use it?  Look for an opportunity before our next home game!


Friday night the band enjoyed a delicious meal thanks to Papa John’s on Tylersville Road!  The student’s loved every yummy bite!  Thanks again Papa John’s!!  Also thank you to the (I don’t remember the name of the family) for providing chocolate chip cookies for all of the students as a sweet treat!


Saturday, September 18th the Marching Band will participate in Mason’s Heritage Day Parade!   For planning, students should anticipate an 8am-5pm day with the band.    The parade starts at 10am in Downtown Mason and continues toward the Mason Municipal Center.  There is parade viewing along the route and parade entries do a brief presentation at the Municipal Center.   Please plan to come out and enjoy the return of the community parade. 


 8:00 -Musician Students arrive at MHS to dress in Competition Uniform 

 8:30 -Guard Students  arrive at MHS  dressed in M Dress/Makeup

10:00 -March Heritage Day Parade

11:00- Pano and Section Photos at Atrium Stadium 

12:00-12:45 Lunch (On Campus-BYO--Bring or have dropped off) 

12:45-5:00 Rehearsal


The combined Heritage Day and Red Rhythm and Boom event will be active and busy on the high school campus 9/18.  The Red Rhythm and Boom food vendors and activities open at 4pm with free headliner performances from Craig Campbell at 6pm and Clint Black at 8:30pm.


Please save the date for our next general booster meeting on 9/21 at 6:30pm.  More details coming soon.  This meeting will be followed by a meeting at 7:30pm for the Chaperones/Band Aids traveling to the Lebanon Invitational.


Our next Dine and Donate will be at Culver’s on Tylersville on 9/22.  It is valid all day they are open, 10am-10:30pm.  The band will get 10% back of any band-related sales.  This flyer can be handed out in advance to friends, neighbors, etc., they don’t have to be with the band, anyone can use it as long as we don’t pass it out on Culver's premises.  We get credit by either bringing in the flyer or also by just mentioning the band fundraiser to the cashier (flyer isn’t required).  Dine in, drive thru, carry out all counts.



We are pleased to announce that we will be having a Family Showcase/Senior Night event EXCLUSIVELY for Mason Marching Band families, alumni and guests the evening of Friday, October 1st.  Please mark the date on your calendars!  Last year was the first time we hosted our own Showcase and Senior Night just for band families, past and present, and it turned out to be a really wonderful and casual event to celebrate our Band and especially, our Seniors!  Exact times and details will be communicated at a later date, but we wanted to communicate the date so you can plan ahead as you don't want to miss this!  The event is also now on the Band calendar and if you haven't subscribed to the calendar yet, we recommend you to do so to keep up to date on all of the Band rehearsals and events.  Instructions for subscribing to the Band calendar can be found by clicking HERE.


Each year we offer professional individual portraits for our Marching Band students. This year, portraits will be taken on Wed Sept 22nd and Wed Sept 29th from 3:15-8:00 pm. You will have the opportunity to order a portrait package, digital images, and buttons. Appointments will be available for those interested in purchasing a package. Further details will be shared soon.


If your student’s physical expires in Final Forms, they will not be able to participate.  Please pay attention and act when you receive notifications from Final Forms as well as our Registration Coordinator,  Jennifer Weaver.   We are having to invest significant time to track down students and families not keeping up with their physicals.   If your physical expires during the season, your student is not able to participate in Marching Band rehearsals, football games, or events until a current physical with clearance to participate is uploaded. Make sure to download the PPE physician form prior to your student’s annual well check or if you need to get one done quickly,  there are several options nearby such as Kroger Little Clinic, CVS Minute Clinic, etc.  Remember after the physical, you must upload the new physical to Final Forms.  

Refer to the 'how to' guide here for the details about downloading and uploading to Final Forms. If you have any questions, email