Band Updates

Band Notes, October 18, 2020

October 18, 2020

Upcoming Events


Monday, October 19

  • MB Full Band, 3:00-6:00pm (arrival and wellness checks begin at 2:45pm)
  • Last Chance!  Individual Portrait Pickup - 5-6pm (near rehearsal)


Tuesday, October 20

  • MB Full Band, 6-9PM (arrival and wellness checks begin at 5:45pm)
  • Medication Drop-Off, 6:15-6:45 (Pre-register in Charms) 
  • Indianapolis Logistic Team Meeting, 7:00pm 
  • Raffle Ticket dropoff and pickup, 8:30-9:00pm, near rehearsal


Wednesday, October 21

  • MB Full Band, 3:00-6:00pm (arrival and wellness checks begin at 2:45pm)
  • Showcase Ticket Distribution, 5:30-6:00 pm (near rehearsal) 


Thursday, October 22

  • MB Full Band, 3:00-6:00pm (arrival and wellness checks begin at 2:45pm)
  • Showcase Ticket Distribution, 5:30-6:00pm (near rehearsal) 


Friday, October 23

  • MB Full Band, 3:00-6:00pm (arrival and wellness checks begin at 2:45pm)
  • MB Full Band, 6-6:30pm Travel Meeting, Truck Loading and Staging for Indy
  • Raffle tickets must be purchased online by 2:00 PM or turned in by 4:00 PM.


Saturday, October 24

  • Lucas Oil Showcase Day!!! - See below for details


Future planned events can be found on the updated band calendar: Mason Band Calendar


Travel Update

As we shared this week, Ohio issued a Travel Advisory for Indiana on Wednesday.   We continue to collaborate with Johnathan Copper and our Mason District Team and Warren County Health Department on our COVID-19 Mitigation Plan.   We are also working with Indiana’s local health department on the COVID-19 Mitigation plan for the Lucas Oil Stadium Showcase and will remain in close contact.   We will share an update if we need to make changes to our travel plan and will share a full status update on Wednesday (10/21).


In the meantime, students will maintain the current rehearsal schedule and your Directors and Travel Team will continue working together to finalize all of the supporting elements of the Indianapolis Showcase.   It does not help to speculate as we diligently work with both state health departments on the final plan.   We appreciate your patience and understanding.   


Current Student Schedule

10/24 Indianapolis Student Schedule



Tickets are being assigned and prepared for distribution on Wednesday and Thursday, 5:30-6:00pm.   We are able to fulfill all waitlist ticket requests but some seat requests may span more than one ticket pod location.   If you requested more than 6 tickets, they have a $10 processing fee payable at pickup (exact change or check payable to Mason Band Boosters).


Please remember we are required to use a ticket matrix provided by Lucas Oil Stadium that is approved by the Marion County Health Department for social distance spacing in the stadium.   Some ticket requests may need to be split into two groups (e.g. some groups of six may be a group of 4 tickets and a group of 2 tickets).   Your tickets will have a seat range printed on each ticket.  That range includes all of the seats in your ticket pod (e.g if you requested 4 seats it will list the range).   Seats between available pods will be zip tied. Please respect those open seats.    Thank you for being gracious as you pick up your tickets with unique seat assignments.  


Everyone must show their ticket at the South Gate to enter.  It will be contactless as you simply have to have your ticket in hand and no scanning is required.   


Parking information is printed on each ticket.  Spectator parking is available in the South Lot ($6 either credit card or cash).  This is very close to the South Gate entry to the stadium.   



Should families still come to Indianapolis? 

That decision is ultimately up to each family.   We recommend that if you drive that you fuel up in Ohio and either bring food with you or use only drive-through restaurants to minimize your exposure in the state.  


We are working to see if the stadium can open earlier to spectators and will share that as part of our update on Wednesday.  


What happens if I need to change my Indy transportation plan? 

We do have room available on the buses for all students if their family does not come to Indianapolis and can no longer transport them.   If you need to make a change due to an emergency or this unexpected circumstance, please contact Mindy at 


What is Bullseye Event Center?

Bullseye is a stand alone event space adjacent to Lucas Oil Stadium.  This private, safe space will be used exclusively for our Band and allows our entire Band Team to not interface with others in Indiana during our visit.    It is located across the street from Lucas Oil Stadium at 723 S. Capitol Avenue.   This is where students will eat lunch and dinner and  be dropped off and checked out  if they are not riding the bus. 



If your student will need medication for our trip to Lucas Oil Stadium that has not already been turned in, we will be holding a Medication Drop Off event on Tuesday evening from 6:15-6:45pm. You will need to bring a DMS form that has been signed by the parent/guardian and the student’s healthcare provider along with the medication. If you have already turned in the DMS forms, we will have those available to reference. Please sign up for a timeslot in Charms. If you have any questions, send an email to Lisa Oldham at   



LAST CHANCE...ONLY 5 DAYS REMAINING before the GRAND PRIZE drawing, so please sell your allotment of tickets as soon as you can.   The Grand Prize winner will be drawn the evening of Friday, October 23rd and announced at our End of Season Event on Saturday, October 24th. 


Visit our  website for more information, including Rules and Regulations and to buy tickets:  



ORDER YOUR LUCAS OIL STADIUM SHOWCASE SHIRT Designed by Max Davis by October 25 here.  Note that this is a separate shirt from the design with all students' names on the back. Those who ordered that design will still receive it. The second option was added due to the request for a sweatshirt, and because Max wanted to share his design with the band.


Make plans now to join the spirit committee for a fun send off for our students when they go to Indy, per tradition! Feel free to start working on your send off posters and plan to join us as we send them for a great day on the 24th. There will NOT be any decorating of the hallways as is traditionally done so we’d love to have every family present to send the students off with lots of love and spirit the day of the showcase.


If you ordered spirit flags, buttons, jewelry and did not pick it up Saturday, you can pick it up Monday at rehearsal from 5-6pm. If you are unable to make it please be sure to have your student get it!


Anyone who had individual portraits taken and has not picked them up yet- Monday, 10/19, from 5-6pm, will be the last opportunity to pick them up. The photo committee will be set up near the band for these to be picked up. Students may pick them up if a parent is unable to!


This is just a reminder that we are still accepting Band Booster Executive Committee nominations up until Saturday, October 31st.  We currently have a great list of nominees who have stepped up so far.  They are:


President - Shannon Wielinga

Vice President - Sam Gonzales

Vice President, Fundraising - Krissy Hufnagel

Recording Secretary - Kim Bishop

Travel Secretary - Mindy Patton

Assistant Treasurer - Janice Anello

Treasurer - Jeri Duncan

Public Information Officer - Lisa Oldham


The full slate of nominees will be formally announced in the Band Notes on Sunday, November 1st.  If you would like to nominate yourself or someone else for any of the above positions or if you have interest in becoming a committee Chair/Co-Chair, please contact Lisa Oldham at