Band Updates

Band Notes, May 31, 2020

May 31, 2020

Upcoming Events


Monday, June 1

  • Mandatory Marching Band Mini-Camp supply pickup based on section      1:00-4:00 PM at MHS (specific schedule below)
  • MB Travel Fee #1 Due- $275 payable in CHARMS or dropped off at supply pickup 

Tuesday, June 2

  • Marching Band Mini-Camp (Virtual) -- 10am - 5pm
  • 2020-21 Chaperone/Band Aid Training #1--7pm Virtual Mtg. 

Wednesday, June 3

  • Marching Band Mini-Camp (Virtual) -- 10am - 5pm

Thursday, June 4

  • Marching Band Mini-Camp (Virtual) -- 10am - 5pm
  • Drive-In Show Reveal Gates Open at 7:45 with Show starting at 9pm 
    • Pre-Registration link and more info is in the Mini-Camp email from Mr. Sleppy 

Friday, June 5

  • Marching Band Mini-Camp (Virtual) -- 10am - 5pm

Saturday, June 6

  • POSTPONED - Car Wash Fundraiser -- We will re-evaluate and possibly reschedule to a later date.


Monday, June 15- Friday, June 19

  • Guard Camp - more details after Mini Camp
  • Percussion Camp - more details after Mini Camp

Future planned events can be found on the updated band calendar: Mason Band Calendar




Last week’s Mini Camp Update Email.

Look for a new Mini Camp Update Email on Sunday evening with lots of detailed information!

June 1 = 1pm-4pm Material Pick Up!  Please arrive at MHS during your assigned time to pickup all mini-camp supplies and school-owned instruments (as needed). Please have your student’s name written on a piece of paper visible as you go through the pickup line so we can get them the right supplies.   Click on the link for more information and detailed pickup instructions.   

Marching Band Mini Camp Pick up


Pickup Time


1:00 - 1:30 pm

High Brass: Trumpets, Mellophones

1:30 - 2:00 pm

Low Brass: Trombones, Sousaphones, Baritones

2:00 - 2:30 pm

Woodwinds: Clarinets, Low Reeds (Bass Clarinets & Bari Sax)

2:30 - 3:00 pm

Woodwinds: Flutes, Alto Saxophones

3:00 - 3:30 pm


3:30 - 4:00 pm



June 2,3,4,5 = 10am-5pm. You want to plan to block out this time frame for Virtual Mini Camp sessions. We will be doing a lot of our normal activities, just adapted to be done in our own houses. Unlike remote school learning this past semester, Virtual Mini Camp will be primarily synchronous with students logging on to a variety of sessions throughout the camp.



Register now so you don’t miss the 2020 Marching Band Show Reveal this Thursday. This is a free event sponsored by Mason Band Boosters.  Students will receive a green ticket during supply pick-up that must be visible in your car to enter the event.   More information is in the Mini-Camp email from Mr. Sleppy.  



Now is your chance to volunteer if you are interested in chaperoning!   During Marching Band season, whether you are a parent of a musician or guard student, we are all one team working together to support all of our students.   Both Chaperones and Band Aids provide care for our students both during long events (extended rehearsals and football games)  at Mason and when the band travels and competes.   If you are new to Marching Band, this is your first step to demonstrate interest in joining us to care for our students.  If you would like to chaperone for the Marching Band, Concert Band or Winter Guard, this is the window to express interest and complete the training process.  Please complete this interest form so we can help find a good fit for everyone.


Chaperone/ New Band Aid  Interest Form:

Note:  If you have already completed the returning Band Aid survey, there is no need to complete this interest form.  We have you noted! 


This year we are offering a series of training opportunities for our team responsible for Student Health and Wellness--Chaperones and Band Aids are on the front lines of that team.  We will start with virtual and on-line opportunities and evaluate where we are for the second round of training in July to ensure everyone is trained and ready to support our students.


There will be two opportunities to complete your annual Band Aid Chaperone/Required Training. The first is coming up on June 2, 2020--7pm (Virtual Meeting).  The second opportunity will be the week prior to Band Camp in July.  


Band Aid / Chaperone Training #1--7pm June 2, 2020

Password: Mason

Meeting ID: 845 8204 6719


If you have any questions, please reach out to 


Band family - you stepped up in a big way and were a big part of the reason that voters overwhelmingly approved the Mason Schools levy this spring. Many of you may remember signing petitions to protect 8 previous levies early this year.  Now we are looking to protect the new levy in the same way.  Under OH law, school opponents can hurt our Mason Quality by filing petitions to reduce the levy. You can help Protect Our Schools by signing the Petition to Protect at the drive-through Marching Band Supply Pickup on Monday, June 1 - 1-4pm in the bus circle (alumni and recent grads welcome) or Mason for Kids volunteers will be available at the Drive-In Reveal before the pre-show. Mason For Kids volunteers will be wearing Green Mason Quality shirts and have clean pens to sign to protect the March 17th levy.   Signing the petition takes less than 10 seconds!


Any questions, please contact our Performing Arts Levy Chair, Bill Wilkinson 




We understand this is an uncertain time, but we are moving forward in hopes that Marching Band will be able to continue as scheduled.  Adjustments will be made should COVID-19 restrictions continue and impact the season. If you wish to participate, but have any reservations about commiting at this time, please contact Mr. Protzman at


The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet


Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15

Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1

Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1


Step 5

Submit Dispensing Medication at School Forms for Central OTC


DUE 6/1!

Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1


Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1


Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13


Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1


Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1


If you have any specific questions related to the Registration process, please send an email to



Travel Fee Payment #1 Due June 1

The first Marching Band Travel Fee Payment ($275) is due June 1st.   We prefer that travel fees to be paid electronically through CHARMS or you can drop off your check June 1st when you pick up Mini-Camp supplies.



CLICK HERE for more information about paying Travel Fees through CHARMS

Travel Fees  paid by check should be made out to "Mason Band Boosters" with Student Name and ID noted in the memo line.  Check can be sent in using one of the following methods below:

  1. Drop off during Supply/Instrument Pickup on June 1st, OR 

  2. Mail to:  Mason Band Boosters, PO Box 310, Mason, OH  45040 

Note: If you applied for a Travel Fee Scholarship, applicants will be notified this week.  All scholarship applicants have until July to make their first Travel Fee Payment.  


Would you like to have the ULTIMATE keepsake from the William Mason Marching Band’s 2019 show, “What Lies Beneath”?  We are excited to offer the “What Lies Beneath” competition jackets for sale!  You can have your very own jacket that you wore in the show for a small fee of $21!  Please see the order form below for more details:

Competition Jacket Order Form


Did you know Mason Bands participates in the Kroger Community Rewards program?  Kroger will make a donation to Mason Bands based on purchases made.  There is no cost to your family, but the benefit to the band is great!  Simply sign up for Kroger Community Rewards and designate Mason Bands as your charity.  See link to instructions below: