Band Updates

Band Notes May 22, 2022

May 22, 2022

Upcoming Events

Monday, May 23

  • Chaperone and Band Aid Training 7-9pm via Zoom (Link will be sent to those who expressed interest in becoming chaperones or band aids.)


Tuesday, May 24

  • Marching Band Leadership Meeting 2:45-4pm; HS Band Room 
  • Brass and Woodwind New Member Clinic  2:45-4:30pm; Start in MMS Band Room (Please see details below)


Thursday, May 26

  • Last day of School


Monday, May 30

  • Memorial Day Parade (Details below)


Tuesday, May 31 to Friday, June 3

  • Marching Band Mini Band Camp (Complete schedule below)
  • 5/31 - Senior Banner Photos - 6-8pm - See below for info and order form!


Wednesday,  June 1

  • Marching Band Consumable Fee Due (See below)

Future planned events can be found on the updated band calendar: Mason Band Calendar




Donate Marching Shoes:  If your graduate has their black marching shoes in good condition, we would appreciate it if you could donate them to the marching band. We will have a donation box at mini-camp starting May 31.  If you are unable to drop them off there, please send an email to


Return Concert Attire: Please also be sure to return any concert attire pieces to the band room ASAP.  This includes tuxedos, bow ties, cross ties or black vests that students may have at home.


Update Email Addresses:  If you could also make sure your Senior’s email address is updated  in Charms to a email address, we would appreciate it. This will ensure that we are able to contact them regarding alumni events/happenings post-graduation. 


Photos for Senior Banners will be taken by Nancy Riley Photography on Tuesday,May 31, 2022 in the evening from 6-8pm.  These banners will be hung on the stadium fence along Nixon Park Drive during Marching Band season in the fall to recognize our amazing Seniors, Class of 2023!  Please see the form below to sign up for your appointment time, instructions on what to wear, and to purchase your banner/portrait package with your banner photo.  Deadline to complete the form is Midnight next Sunday, May 29, 2022. Please direct any questions related to the Senior Banners to Shannon Wielinga at  


Senior Banner/Portrait Order Form

MARCHING BAND MINI-CAMP: Optional Socials at the Web!

After a few years off for the pandemic, we are excited to bring back fun optional socials as part of Mini Camp at the Web! The web offers Lazer Tag, Go Karts, Trampolines, Mini Bowling, Mini Golf and more. These social opportunities are a great way to meet the people in your section after rehearsals during our first week together as a marching band. Our last lazer tag social was in 2019 before a few years off for the pandemic, so we are very excited to bring this tradition back! 


DATE: Wednesday June 1st (Woodwinds/ Percussion)   OR    Thursday June 2nd (Brass/Guard)
TIME: 6:30-8:30pm (both nights)
LOCATION: The Web Extreme Entertainment: 7172 Cincinnati-Dayton Rd. West Chester, Ohio 45069  Website: CLICK HERE TRANSPORTATION: Transportation is not provided, so families that want to participate will need to pick up and drop off their student.
COST: $26 for unlimited attractions, soda/pizza, and a party room for our group.
WAIVERS: In the jotform below, there is a Permission slip from the Web, and a Permission slip from MCS to participate.
HOW TO SIGN UP: Jotform with payment/permission slips-  CLICK HERE


Important Upcoming Dates for Marching Band Registration:

Past Due

All registration forms due (Refer to the 2022 Marching Band Registration Guide for comprehensive, step by step directions regarding the entire registration process.)

Past Due

Physicals must be current in Final Forms 

  • Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments 
  • If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment.
  • New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.

Past Due

Past Due

2nd $350 school fee payment due EZ Pay

Due June 1

Consumable fee payment due. Pay HERE


If your student will need medication for Mini-Camp, please make sure to carefully read the Medication Policy. You will also need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on here. Remember to upload all DMS forms here prior to bringing medication to check in. 


In addition, if you are planning to drop off medication for Mini-Camp, please sign up for a time in Charms so we know to expect you. 

  • Med Drop off will be on Tuesday 5/31 from 1:00-1:30 pm.
  • Direct link to sign up in Charms here 

If you have any questions or need to make an alternate drop off appointment, email

Brass & Woodwind New Member Clinic 

As we approach our first full band rehearsals at MINI CAMP in a few weeks, we will have a day for all of our Brass & Woodwind New Members to learn a little bit about the movement, marching, and visual aspects of marching band. This will give students a chance to experience some of these elements in a fun and relaxed environment before joining the full band on May 31st! All brass & woodwind new members for the 2022 marching band season should plan to join us for this clinic day! If you have a schedule conflict, please email Mr. Hinson:


DATE: Tuesday, May 24th

TIME: 2:45-4:30pm 

LOCATION: MMS Band Room and Small Gym (meet in the band room first)



Be sure all the steps of the 2022 Marching Band Registration Guide are complete through Step 7. All Health, Medical, and Permission forms must be complete for students to participate in the clinics.



-Athletic Clothes (similar to gym clothes. We will be indoors)

-Athletic shoes (sandals, crocs, etc. won’t work)

-Water Bottle (a small personal one works well)

-Snack, if you would like one afterschool before we start


For the first time since 2019, the Marching Band will perform in the Mason Memorial Day Parade sponsored by the Mason American Legion. This parade will include brass/woodwind/percussion students from the 2021 “Top Gun” Marching Band plus our new 2022 Color Guard members that were recently selected through audition. Please see the Info Document for complete details!



HS Band Room open to retrieve equipmnt (instruments, flags, etc)


Park in St. Susanna parking lot and walk up Rt.42 to the Practice Zone


Warm Up & Rehearsal in Practice Zone


Memorial Day Parade

American Legion → Mason High School


HS Band Room open to return equipment


For your planning purposes, you can find the upcoming Mini Band Camp schedule below.  Please note that all students will want to come to Mini Band Camp prepared and ready to go.  This means that a few days before mini-band camp you will want to make sure you make good food choices to fuel your body and hydrate, hydrate, hydrate! It may also be helpful to start getting a little bit of physical activity if you have spent the winter vegging out on the couch. This will make it easier to adjust to the physical demands of marching and any potential hot weather that may occur throughout the week.


Items that you will need to bring or wear to camp:  lunch, hat, athletic shoes, large water jug (½ gallon to a gallon sized), practice t-shirt, sunglasses, sunscreen/glide, and athletic shorts.


Items that will be provided:  band pass, binder and plastic inserts.


All forms and fees must be up to date in order to participate in Mini Band Camp.  Please refer to 2022 Marching Band Registration Guide for details on how to submit forms or pay fees. Please reach out to Mr. Protzman if you need to work out a payment plan for fees.


We are looking forward to a fun week to kick off our 2022 marching band season!  The Friday evening of camp parents are invited for a volunteer fair and a preview performance that you will not want to miss!  Please reach out to Melissa Woodward at with any questions.











Report Time 

Ready to Start


Leadership Team


Whole Band 


Whole Band


Whole Band

Meal--Pack and Bring 






Staggered Arrival-Drive Through Check-In

12:30pm-Percussion and Guard 



Practice Ends





Special Events

Senior Banner Photos

(12th graders only)




Optional Laser Tag Party at the Web!
See above for info


Color Guard

Optional Laser Tag Party at the Web! 

See above for info

5:00 - 5:30  Show Theme Reveal in Small Commons

530-6:30-Band Picnic Dinner and Food Trucks

Booster Volunteer Fair 


6:30 Parent Preview Performance


Friday Night All Band Picnic June, 3rd - 5-7pm

Prior to the parent preview, please join us for our band picnic.   We will kick off the event with the show theme reveal in the small commons from 5:00 - 5:30.   We will then have our Band Picnic and Volunteer Fair from 5:30-6:30pm. We will conclude with our parent preview performance, showcasing all that the students learned during mini-camp.   


We encourage you to bring your lawn chairs, beverages (non-alcoholic please!) and food to enjoy during the event.  You may set up your chairs up on the lawn around the bus circle or in the adjacent parking lots and enjoy your food.  Please do not set up in the Bus Circle as the students will need it to set up for the parent preview.  Should it look like the weather is not going to cooperate, we will communicate a rain plan that day.


If you don’t want to bring your own food or don’t have time to pick it up, we are offering the option to pre-order Papa John’s and the Band Boosters will have it there for you to pick up!  We just ask that all orders be placed by Midnight on Wednesday, June 1st in time for us to put the order in.  See link below for order form. 

Papa John's Preorder Form


There will also be two food trucks available for dessert!  Loveland Dairy Whip and Kona Ice!  There is no pre-order required for these, just bring your appetite!  Dairy Whip is cash only and Kona will take cash or card.  They are graciously donating 20-25% of the proceeds back to the band so please be sure to get some dessert that evening!  Trucks will be available from 5:00 - 7:00, but will be closed during the preview performance.