Band Updates

Band Notes, May 10, 2020

May 10, 2020

Happy Mother’s Day

to all of our hardworking, dedicated

Band and Color Guard Moms! 

We celebrate you today! 


Upcoming Events

Wednesday, May 13

  • Remote Band Medication Pick-Up, 7-8pm


Thursday, May 14

  • New Marching Band Parent Virtual Onboarding, 7-8pm.  Zoom link and password will be emailed to all new members. 


Saturday, May 16

  • Marching Band Percussion Audition Results posted via email/website


Monday, May 25

  • CANCELLED - Memorial Day Parade


Monday, June 1

  • MB Leadership Team Training and Activities
  • MB Travel Fee #1 Due - $275 payable in CHARMS


Tuesday, June 2

  • Marching Band Mini-Camp (Virtual) - Details coming soon!


Wednesday, June 3

  • Marching Band Mini-Camp (Virtual) - Details coming soon!


Thursday, June 4

  • Marching Band Mini-Camp (Virtual) - Details coming soon!
  • Drive-In Show Reveal - Details coming soon!


Friday, June 5

  • Marching Band Mini-Camp (Virtual) - Details coming soon!


Saturday, June 6

  • POSTPONED - Car Wash Fundraiser - We will re-evaluate and possibly reschedule to a later date.

Future planned events can be found on the updated band calendar: Mason Band Calendar




Thank you to all of our families for participating in the 2020 Flower Sale!  We are so thankful for all of your support during this unique time and appreciate your flexibility as we rolled out our New “Virtual Sale” format! We are happy to report that we raised about $10,000 dollars that will be put to good use in supporting all of our band programs in this challenging climate.  Special Thanks to Shannon Walton, Tammy Hacker and Janice Anello, and the rest of the Spring Sale team for their creativity and dedication to making this sale happen despite all of the obstacles, including the weather!  We hope you are all enjoying your flowers and Happy Planting!!




In the spirit of “Virtual” formats, we thank you for attending our FIRST EVER Virtual Band Booster Meeting.  During these unusual times, we are challenged to be creative to keep things progressing and we hope you found the meeting informative.  The Booster Board was in the process of considering this format as a possibility even before the pandemic, and we are really happy with the participation and will continue to have the virtual option in the future. 


If you were not able to attend the meeting, the meeting minutes, including Q&A, will be posted to Charms later this week.  On the CHARMS homepage, click the Handouts and Files icon > 2020 Booster Minutes folder.  The main topic of conversation was our upcoming Marching Band Season, including the plan for our Virtual Mini-Camp June 1-5.  As of now, Marching Band is continuing as scheduled, with modifications made as necessary to keep our students, parents and staff members safe.  More information will be distributed this week via email and will be posted on so stay tuned!




In a traditional year, medication pick-up is offered  as part of a final concert or mini-camp, but as those are not in-person events this spring, we are offering the opportunity for families to retrieve any concert band medication that we had for students on the Toronto Trip. 


To do so, families must sign-up for a time slot in Charms (in the volunteer section) and then we will prepare their medication for porch pick-up from a safe social distance.   We will have the medication available for pick-up from 7-8pm this Wednesday.  Details are in Charms when you sign-up.   If you have any questions, please feel free to reach out to Mindy at




Seniors & Parents: we hope you are enjoying our senior spotlights on social media. Some have asked how to have their Senior included...all Seniors who are currently in concert band and guard were sent a google form from Mr. Protzman or Mr. Jackson to fill out.  The Senior must fill this out, not the parent! Forms are still being accepted so please make sure your senior submits the form and a picture to be included in our spotlights (they must check yes that we can include their info. on social media), we’d love to be able to include every Mason Band class of 2020 member. If you have questions contact



We understand this is an uncertain time, but we are moving forward in hopes that Marching Band will be able to continue as scheduled.  Adjustments will be made should COVID-19 restrictions continue and impact the season. If you wish to participate, but have any reservations about commiting at this time, please contact Mr. Protzman at


The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet


Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15

Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1

Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1


Step 5

Submit Dispensing Medication at School Forms for Central OTC



Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1


Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1


Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13


Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1


Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1


If you have any specific questions related to the Registration process, please send an email to


Travel Fee Payment #1 Due June 1

The first Marching Band Travel Fee Payment ($275) is due June 1st.   We prefer that travel fees to be  paid electronically through CHARMS 


CLICK HERE for more information about paying Travel Fees through CHARMS

Travel Fees may also be paid by check to "Mason Band Boosters." Please include student name and ID in the memo line and mail to:   

Mason Band Boosters, PO Box 310, Mason, OH  45040



Facebook Mason Band Parents and Families Group

Due to the unusual circumstances we are all experiencing right now, along with email updates, our band booster parents have also started a private Facebook group to assist in answering any questions you might have about the registration process or anything else regarding the Band and Guard programs. This is a great way, particularly for new families, to get assistance with registration through video tutorials, and the ability to ask questions of other veteran band families who are eager to help our new band families. PARENTS, TO JOIN the “Mason Bands Parents and Families” Group: CLICK HERE



Virtual Marching Band: Visual Masterclasses

The “Breakdown Camp” is hosting several virtual master classes for band and color guard students. Michael Rosales, our marching band choreographer for the fall, is hosting this camp and teaching one of the classes. These are a great way to get moving and review some marching band and dance fundamentals from home. For more information, dates and sign-up information: CLICK HERE


Mason Music Private Instructors Support Fund

The Mason Band program has established a fund to support the private lesson instructors serving students at Mason City Schools. During these new uncertain times, professional musicians may find it difficult to maintain a reliable source of income. Our program supports these instructors as they support our students. As always, participation is voluntary and all donations are greatly appreciated. You can make a donation using this link:  Private Teacher Support Fund