Band Updates

Band Notes June 26, 2022

June 26, 2022

Upcoming Events

Friday, July 1

  • 1st Experience Fee Due (Pay HERE


Saturday, July 9

  • CPR Training for Band Aids and Chaperones from 1-5pm at Mason Firehouse 51 (Please see details below)


Wednesday, July 13

  • Registration due for Leadership Camp due by Midnight.  (Please see below for details.)


Monday, July 18

  • Leadership Retreat (More details below)
  • Medication Drop Off for Band Camp at 5pm (sign up below)


July 18 to August 5

  •  Band Camp (Details coming soon!) 


Saturday, July 30

  • Tag Day (Details coming soon)

Future planned events can be found on the updated band calendar: Mason Band Calendar



Do you own your own business or know someone who does? We are currently seeking companies to Sponsor our Mason Bands Programs grades 6-12.  There are many benefits to becoming a sponsor of our Program:


Local Exposure for your business:  With over 1200 students served in one of the largest school districts in Ohio, your promotion is seen by thousands of students and parents.


International Exposure for your business:  We have traveled to many high-profile locations, including the 2016 Rose Bowl Parade, Carnegie Hall in NYC, and the University of Toronto in Ontario, Canada just to name a few...


Mason Bands has a Tradition of Excellence:  Mason Marching Band is an 8-time Bands of America Grand National Finalist AND we are one of the few programs in the world to receive multiple John Philip Sousa Foundation awards:  The Sudler Flag of Honor for excellence in concert band performance and the Sudler Shield of Honor for excellence in marching band performance.


You are supporting music education:  Music programs provide a creative outlet for students with many benefits to their social, emotional and intellectual well-being.


We need you!:  As you can imagine, there are significant costs associated with managing such a large organization. School budgets continue to decrease which transfers additional expenses directly to the families. The music program is a year-round program costing several thousands of dollars and includes fees for participation, travel, private lessons, along with uniform and instrument rentals.


We love and support our sponsors!:  We partner with you to help promote your business and show our appreciation by wearing your logo on our shirts and displaying on our semi-trailer (gold-level and above), featuring you on social media and giving you our business.


Please see our website at for information on the levels of sponsorship and for the form to confirm your sponsorship today!


We appreciate your support!



On Monday, July 18th, please plan to attend the Leadership Retreat at Miami University in Oxford, OH!  This will be a fun day of team building and leadership exercises for all of our wonderful leaders for the 2022 marching band and color guard.  Arrival time at MHS will be 6:45AM and we will be traveling by yellow bus to Miami University (approx 50  minutes travel time).  Activities will conclude around Noon and then we will have a picnic lunch at the park afterwards (please pack your own lunch!).  After lunch, we will head back to MHS to join up with the rest of the band for an afternoon session (TBD).  There will be a $25 fee for each student to attend which will be paid at the time of registration via Jotform.  Please click link below to register by Midnight on Wednesday, July 13th, 2022!  Please note:  THIS IS FOR 2022 MARCHING BAND LEADERSHIP TEAM ONLY!


2022 MB Leadership Retreat Registration


CLICK HERE for a brief update from Mr. Jackson and Mr. Rex. This email contains information you will need for this summer. Please don’t hesitate to reach out if you have questions.


CLICK HERE for Mr. Hinson’s update from June 5th to all marching band woodwinds. This email contains information/reminders you will need for this summer. Please don’t hesitate to reach out if you have questions:


If your student will need medication for Band Camp, please sign up for a time in Charms to drop off their medication (if you haven’t done so already). 

  • Med Drop off will be on Monday July 18th from 5:00-5:30 PM.
  • Direct link to sign up in Charms here 


Please also carefully read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on here. Remember to upload all DMS forms here prior to bringing medication to check in. 


If you have any questions or need to make an alternate drop off appointment, email


Just a reminder to all Band Aids to complete your Safe Schools Training if you have not yet done so. Details on how to access the training have been emailed to you.  Please make sure you have completed this course and updated the google form before Summer Band Camp begins. This is not a requirement for chaperones.


Also, Band Aids need to be current in CPR certification. You have two easy options to take care of this requirement. Chaperones, although this is not a requirement for you, you are welcome to attend the offered training opportunity.

  • On July 9th from 1-5pm, we have an in-person learning opportunity at Mason Firehouse 51. The cost is $20 per person. We would love for as many adults as possible that care for our students to be trained. If interested, please indicate by completing this form. Google Form
  • If you are unable to attend the in person training, you can do it online at the following website.


Volunteer shifts for approved chaperones and band aids are available in Charms for much of band camp.  Thanks for signing up! If you would like to start the process of volunteering in this way, please email Rachel Gasparraj at 


For those of you who need a chaperone or band aid shirt, you can find the links below. 


Thank you for being willing to serve our band in this very important capacity!  Your efforts will help ensure our students have a safe and fun experience this season.


If you have not yet signed up but would still like to join our Chaperone & Band Aid team, it’s not too late. Please complete the interest form here: 2022 Chaperone & Band Aid Interest Google Form


Our amazing Photo Corps have been at work this summer capturing images for the 2022-23 Marching Band Season. These photos are available for you to view/download for free from our SmugMug Site here. Check out these recent galleries: 

If you need the password, send an email to



Important Upcoming Dates for Marching Band Registration:

Past Due

Physicals must be current in Final Forms for Band Camp in July

  • Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments 
  • If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment.
  • New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.

Past Due

Past Due

Consumable fee payment due. Pay HERE

Due July 1

1st $350 experience fee payment of $350 due. Pay HERE 

Due Aug 1

2nd $350 experience fee payment of $350 due. Pay HERE 

Due Sept 1

3rd $250 school fee payment due EZ Pay


Thank you to everyone for completing your Consumables Form!  Next up, due 7/1 is Student Experience Fee #1.   Please complete the form HERE.  


Just a reminder if you selected to pay by check for consumables or student experience fee (Due 7/1) and haven’t yet submitted it, you need to MAIL IT TO THE FOLLOWING ADDRESS:


Mason Band Boosters

Attn:  Assistant Treasurer

P.O. Box 310

Mason, OH  45040


We DO NOT have access to the dropbox over summer vacation, so please do not drop your check there if you are in the building!!  You may begin to use the dropbox again beginning 7/18.  Please Note:  If you have already dropped in the dropbox  and do not see the payment applied in your charms account, please email Janice Anello at to let her know it is in there.


We know there is a lot to remember, but as long as you keep checking Band Notes,  you will not miss a deadline!  Thank you everyone for your cooperation!


Thank you to those who attended the Wind Symphony Midwest Conference Performance Travel/Information Zoom meeting.  If you were unable to attend the meeting, you can find the link to the slides here.  Please refer to all communication from the directors in regards to the rehearsal schedule for the trip, information on summer assignments, and other important information.