Band Updates

Band Notes, July 5, 2020

July 5, 2020

We hope everyone had a wonderful Holiday weekend!


Upcoming Events

Tuesday, July 7, 2020

  • Band Booster Board Meeting, 7pm


Monday, July 13, 2020

  • MB Leadership Team Activities and Training, detailed schedule shared 7/7
  • Student Physicals must be current in Final Forms & Central OTC DMS Forms are due! 

Tuesday, July 14-Friday, July 17

  • MB Full Band Rehearsal,see detailed schedule in 7/7 email and calendar for details

Tuesday, July 14

  • Band Aid and Chaperone Training Opportunity #2, 7pm (Zoom Code shared next week) 

Thursday, July 16

  • New Member Parent Meeting, 7pm via zoom, code will be sent next week in an email to new marchers parents 

Monday, July 20-July 31, 2020

  • BAND CAMP - See calendar for details

Saturday, July 25, 2020

  • Tag Day, 12:30-4:30, The day will have an exciting new model and we will share more information soon! 

Future planned events can be found on the updated band calendar: Mason Band Calendar



Be on the lookout for an email update this week from Mr. Sleppy about July rehearsals. We have been working hard behind the scenes, and there will be a lot of new information to work through.




A HUGE Thank You from the Uniform Crew to all the marchers and parents who sent in measurements for 2020 Competition Uniforms! We got 100% response in less than a week, and that is AMAZING!!  Those uniforms are ordered!


ALL instrumentalists will also need to sign up to be fitted for their Classic Uniforms.  We will send emails with details, and sign ups will be in Charms under the Volunteers tab.

Parents, in the next couple of weeks we will be sending emails looking for size information from those who indicated in their Consumables Checklist that they need Marching Shoes, Mason Band Polos, and/or Black Summer Uniform Shorts.


If you have any questions, please contact us at




Spread The News!!!


Buy your MIKE’s CAR WASHES through the link &

Support OUR Band!!!



  CHOOSE: Your Wash Type

       CHOOSE: Your Quantity


*Pre-Paid washes are usable at ANY of their 26 locations & don’t expire!



Your Family

   New Driver’s

      Work FLEET cars

          SALES REPS (most require weekly washes!)





**FYI - Emails with purchased washes will come directly from Mike’s Car Wash, NOT the band and will be distributed at the end of the week. 


Virtual Car Wash


Thank you as always for your support!!!





Just a reminder that your Students Pre-Participation Physical (PPE) must be current (not expired) in order to participate in upcoming Band Rehearsals and Band Camp.  If your student’s physical is currently valid, but will expire soon, please plan to submit an updated PPE form prior to the expiration date.  


Dispensing Medication at School (DMS) forms must also be current for EACH medication to be dispensed by Band Aids during Band activities.  See Registration timeline below for links to these forms.  If you have any questions, please contact Lisa Oldham, Medical Secretary at


Please remember that all forms should be scanned/sent in electronically. Use a free app like Genius Scan or other scanning apps to make processing forms easier. This way, you will always have a copy too! Send physicals to and send DMS and SCP (Student Care Plan) forms to


The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet


Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15

Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1

Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1

DUE 7/13!

Step 5

Submit Dispensing Medication at School Forms for Central OTC


Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1

Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1

DUE 7/13!

Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13


Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1


Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1




Just a reminder that Travel Fee #2 was due on July 1.  If you haven’t done so, please remit your payment!  We prefer travel fees to be paid electronically through CHARMS.  You must be in good financial standing to participate in band camp.    



CLICK HERE for more information about paying Travel Fees through CHARMS

Travel Fees  paid by check should be made out to "Mason Band Boosters" with Student Name and ID noted in the memo line.  Check can be sent in to the Booster PO Box at the following address:

Mail to:  Mason Band Boosters, PO Box 310, Mason, OH  45040 




If you have not done so yet, please complete the Volunteer Interest Survey! (see the Volunteer Information Slideshow that was shared at the meeting on 6/18).  We are requesting that ALL band families complete this, even returning families.  This will help us to gauge your interests and align them with the overall volunteer needs of our committees and organization and help you fulfill your volunteer requirements for the upcoming Marching Band season!  If you have any questions, please reach out to Lisa Oldham ( or Crystal Langbein ( or any of our committee chairs (




Looking for an exciting volunteer opportunity? The Mason Marching Band pit crew is looking for hard working, motivated individuals to support this fantastic band! What do we do? The marching band pit crew builds, moves and fixes anything that isn’t breathing! We build the props, we move the front ensemble, we load and unload the instruments. We’re the first ones in and the last ones out! We’re the marching band’s roadies and we have a lot of fun while working really hard! The pit crew is looking for new members to round out our crew, so if you are looking for a place to volunteer, we’re hiring! The pit crew is starting the prop build portion of the season, so we need folks that are willing to put the time and energy into making the band’s vision for this season a reality! You don’t need to be a master carpenter, just a willingness to help and a passion for our kids! If you are interested, email Ellery Savage or Jeff Hoelscher at If there are questions, pass along your email and phone number and either Jeff or Ellery will reach out.  Also, if you have already completed the Volunteer Interest Survey and you selected Pit Crew as one of your interest areas, we have your information and will be reaching out.


Be a part of the pit crew! We move the band!


Just a reminder, you can still get your 2019 Competition Jacket! You can have your very own jacket that you wore in the show for a small fee of $21!  Please see the order form below for more details:


Competition Jacket Order Form




Thank you to all who participated in the FIRST chaperone/Band Aid training held in June.  Remember this year, online CPR training is an excellent option if you need to renew.  We will offer a second and final training opportunity of the year July 14 at 7pm via zoom.   If you attended the first training, no need to attend this session with the same content.  

If you are new to Marching Band, this is your first step to demonstrate interest in joining us to care for our students.  If you would like to chaperone for the Marching Band, Concert Band or Winter Guard, this is the window to express interest and complete the training process.  Please complete this interest form so we can help find a good fit for everyone.

Chaperone/ New Band Aid  Interest Form:

Note: Please complete this form if you want to participate in the training 7/14.  If you already completed this survey, there is no need to complete again. 


If you have any questions, please reach out to