Band Updates

Band Notes July 3, 2022

July 3, 2022

Upcoming Events  

Wednesday, July 6


Saturday, July 9

  • CPR Training for Band Aids and Chaperones from 1-5pm at Mason Firehouse 51 (Please see details below)


Wednesday, July 13

  • Registration due for Leadership Camp due by Midnight.  (Please see below for details.)


July 18 to August 5

  •  Band Camp 


Monday, July 18

  • Leadership Retreat (More details below)
  • Medication Drop Off for Band Camp at 5pm (sign up below)


Tuesday, July 19

  • Band Camp Rehearsal 9-5pm


Wednesday, July 20

  • Band Camp Rehearsal 9-5pm
  • Booster Meeting 5:30-6:30pm


Thursday, July 21

  • Band Camp Rehearsal 9-5pm
  • History Night 7-10pm


Friday, July 22

  • Band Camp Rehearsal 9-5pm


Saturday, July 30

  • Tag Day (Please see below)


Future planned events can be found on the updated band calendar: Mason Band Calendar


Tag day is one of the Marching Band’s biggest student fundraisers.  Tag day will be Saturday, July 30, 2022 - times will vary depending on teams. 

  • All marchers are required to participate in TagDay.
  • Students will go out in teams to Mason neighborhoods requesting donations and offering key tags/band stickers for donations of $10 or more and two invitational tickets for donations of $50 or more.We will also have 6 teams stationed at local Kroger’s collecting donations and playing their instruments
  • Student leaders will build teams mixed with upper and underclassmen during the first week of bandcamp.
  • Our goal is $1000 per team!  Your donations count towards your child’s team
  • Fun prizes will be awarded for most spirited team, highest fundraising team, and more
  • Volunteers Needed! You can sign up to drive or chaperone now on charms!  If you would like to drive or chaperone, please ensure you have an instant background check on our roster.   If you have not yet done a background check, please fill out this form and return with payment of $16 to Sarah Jo Tewksberry at Central Office - 211 N. East St.   

Note - getting a background check now will ensure you can volunteer at any time for any band or school event!   

Questions? Reach out to



Do you own your own business or know someone who does? We are currently seeking companies to Sponsor our Mason Bands Programs grades 6-12.  There are many benefits to becoming a sponsor of our Program:


Local Exposure for your business:  With over 1200 students served in one of the largest school districts in Ohio, your promotion is seen by thousands of students and parents.


International Exposure for your business:  We have traveled to many high-profile locations, including the 2016 Rose Bowl Parade, Carnegie Hall in NYC, and the University of Toronto in Ontario, Canada just to name a few...


Mason Bands has a Tradition of Excellence:  Mason Marching Band is an 8-time Bands of America Grand National Finalist AND we are one of the few programs in the world to receive multiple John Philip Sousa Foundation awards:  The Sudler Flag of Honor for excellence in concert band performance and the Sudler Shield of Honor for excellence in marching band performance.


You are supporting music education:  Music programs provide a creative outlet for students with many benefits to their social, emotional and intellectual well-being.


We need you!:  As you can imagine, there are significant costs associated with managing such a large organization. School budgets continue to decrease which transfers additional expenses directly to the families. The music program is a year-round program costing several thousands of dollars and includes fees for participation, travel, private lessons, along with uniform and instrument rentals.


We love and support our sponsors!:  We partner with you to help promote your business and show our appreciation by wearing your logo on our shirts and displaying on our semi-trailer (gold-level and above), featuring you on social media and giving you our business.


Please see our website at for information on the levels of sponsorship and for the form to confirm your sponsorship today!


We appreciate your support!



On Monday, July 18th, please plan to attend the Leadership Retreat at Miami University in Oxford, OH!  This will be a fun day of team building and leadership exercises for all of our wonderful leaders for the 2022 marching band and color guard.  Arrival time at MHS will be 6:45AM and we will be traveling by yellow bus to Miami University (approx 50  minutes travel time).  Activities will conclude around Noon and then we will have a picnic lunch at the park afterwards (please pack your own lunch!).  After lunch, we will head back to MHS to join up with the rest of the band for an afternoon session (TBD).  There will be a $25 fee for each student to attend which will be paid at the time of registration via Jotform.  Please click link below to register by Midnight on Wednesday, July 13th, 2022!  Please note:  THIS IS FOR 2022 MARCHING BAND LEADERSHIP TEAM ONLY!


2022 MB Leadership Retreat Registration


Please mark your calendars for our upcoming Booster Meeting on Wednesday, July 20th at 5:30pm for all Mason Band parents.  Additional details will be coming soon. 


Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of camp. 


Please sign up to donate here.


Questions?  Please reach out to Melissa Woodward at


CLICK HERE for a brief update from Mr. Jackson and Mr. Rex. This email contains information you will need for this summer. Please don’t hesitate to reach out if you have questions.


CLICK HERE for Mr. Hinson’s update from June 5th to all marching band woodwinds. This email contains information/reminders you will need for this summer. Please don’t hesitate to reach out if you have questions:


If your student will need medication for Band Camp, please sign up for a time in Charms to drop off their medication (if you haven’t done so already). 

  • Med Drop off will be on Monday, July 18th from 5:00-5:30 PM in the staff dining room in the music wing.
  • Direct link to sign up in Charms here 


Please also carefully read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on here. Remember to upload all DMS forms here prior to bringing medication to check in. 


If you have any questions or need to make an alternate drop off appointment, email


Just a reminder to all Band Aids to complete your Safe Schools Training if you have not yet done yours. Details on how to access the training have been emailed to you.  Please make sure you have completed this course and updated the google form before Summer Band Camp begins. This is not a requirement for chaperones.


Also, Band Aids need to be current in CPR certification. You have two easy options to take care of this requirement. Chaperones, although this is not a requirement for you, you are welcome to attend the offered training opportunity. Other parent volunteers, such as the Pit Crew, are welcome to sign up for the July 9th training as well.


  • On July 9th from 1-5pm, we have an in-person learning opportunity at Mason Firehouse 51. The cost is $20 per person. We would love for as many adults as possible that care for our students to be trained. If interested, please indicate by completing this form. Google Form

  • If you are unable to attend the in person training, you can do it online at the following website.


Volunteer shifts for approved chaperones and band aids are available in Charms for much of band camp.  Thanks for signing up! If you would like to start the process of volunteering in this way, please email Rachel Gasparraj at 


For those of you who need a chaperone or band aid shirt, you can find the links below.


Thank you for being willing to serve our band in this very important capacity!  Your efforts will help ensure our students have a safe and fun experience this season.


If you have not yet signed up but would still like to join our Chaperone & Band Aid team, it’s not too late. Please complete the interest form here: 2022 Chaperone & Band Aid Interest Google Form


Our amazing Photo Corps have been at work this summer capturing images for the 2022-23 Marching Band Season. These photos are available for you to view/download for free from our SmugMug Site here. Check out these recent galleries: 

If you need the password, send an email to



Important Upcoming Dates for Marching Band Registration:

Past Due

Physicals must be current in Final Forms for Band Camp in July

  • Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments 
  • If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment.
  • New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.

Past Due

Past Due

Consumable fee payment due. Pay HERE

Past Due

1st $350 experience fee payment of $350 due. Pay HERE 

Due Aug 1

2nd $350 experience fee payment of $350 due. Pay HERE 

Due Sept 1

3rd $250 school fee payment due EZ Pay


Thank you to everyone who paid the first experience fee!  Next up, due 8/1 is Student Experience Fee #2.   


Just a reminder if you selected to pay by check for consumables or student experience fee #1(Past Due) and haven’t yet submitted it, you need to MAIL IT TO THE FOLLOWING ADDRESS:


Mason Band Boosters

Attn:  Assistant Treasurer

P.O. Box 310

Mason, OH  45040


We DO NOT have access to the dropbox over summer vacation, so please do not drop your check there if you are in the building!!  You may begin to use the dropbox again beginning 7/18.  Please Note:  If you have already dropped in the dropbox  and do not see the payment applied in your charms account, please email Janice Anello at to let her know it is in there.


We know there is a lot to remember, but as long as you keep checking Band Notes,  you will not miss a deadline!  Thank you everyone for your cooperation!


For all the latest information on the Wind Symphony’s trip to Chicago please click here. Additional trip information can be found by clicking on this link. Midwest clinic information can be found here. Please refer to all communication from the directors in regards to the rehearsal schedule for the trip, information on summer assignments, and other important information.


Upcoming Dates To Remember


Kick off Camp

August 13; 8:00-12:00     

Rehearsal/Sectionals;Full Ensemble (all members)


Woodwind and Brass Playing Checks on Masks and Machines 

Movement I: The last week of June or first week of July 

Movement II: The week of July 18

Movement III: The week of August 1st


Percussion Playing Checks on Masks and Machines 


All movements the week of August 1st (you can record in as many files as you would like you do not need to count long rests)