Band Updates

Band Notes, July 19, 2020

July 19, 2020

Upcoming Events

Monday, July 20

  • BAND CAMP - 9am-5pm (arrival begins at 7:40 am)
    • Students must be in good financial standing to participate. If they are not, they will have to complete a financial check-in prior to being approved to enter the building.  

Tuesday, July 21

  • BAND CAMP - 9am-5pm (arrival begins at 7:40am)
  • Virtual Sectional Social Events--7pm

Wednesday, July 22

  • BAND CAMP - 9am-9pm (arrival begins at 7:40 am)
  • See detailed schedule breakdown below.

Thursday, July 23

  • BAND CAMP - 9am-5pm (arrival begins at 7:40am)
  • Marching Band History Night --8pm-10pm at MHS.  More details later this week. 

Friday, July 24

  • BAND CAMP - 9am-5pm (arrival begins at 7:40am)

Saturday, July 25, 2020

  • Tag Day, Drive Up and Donate 12:30-4:30 (Student leaders);  See details below



Monday, July 27-Friday, July 31

  • BAND CAMP-WEEK 2 - See calendar for details

Saturday, August 1

  • Student Consumables/Uniforms Fee Due - See CHARMS for your student’s specific balance under “Fixed Payments”

 

Future planned events can be found on the updated band calendar: Mason Band Calendar

ARRIVAL PROCEDURES FOR ALL BAND REHEARSALS/CAMP

STUDENTS MUST BE IN GOOD FINANCIAL STANDING TO PARTICIPATE

SCHOOL FEE 1&2 and TRAVEL FEE #1 &  #2 PAST DUE!

 

Please have a piece of paper with your last name on it placed in your windshield. Students and their driver (if driven by someone) must be wearing a mask for the student to receive their Temperature Check and Symptom Questionnaire.  Monday students will be checked to ensure they are in good financial standing.  If they are not, they will have to have a financial check-in 

When arriving, please follow the traffic flow instructions on this MAP.

 

Detailed Schedule for July 20,21 & 23,24

 

LEADERSHIP TEAM ARRIVAL JULY 20, 21, & 23, 24

7:40AM

Arrive for Symptom and Temperature Check

8:10AM

Leadership Meeting



PERCUSSION & COLOR GUARD SCHEDULE JULY 20, 21, & 23, 24

8:00AM

Arrive for Symptom and Temperature Check

8:30AM-12:00PM

Rehearsal

12:00PM-12:45PM

Lunch

12:45PM-4:30PM

Rehearsal

4:45PM

Plan to be off campus by this time

*Please note Thursday (July 23), students will return at 7:45pm for history night (more details later this week).

 

BRASS SCHEDULE JULY 20, 21, & 23, 24

8:20AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM - 5:00PM

Rehearsal

5:15PM

Plan to be off campus by this time

*Please note Thursday (July 23), students will return at 7:45pm for history night (more details later this week).

 

WOODWIND SCHEDULE JULY 20, 21, & 23, 24

8:35AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM - 5:00PM

Rehearsal

5:15PM

Plan to be off campus by this time

*Please note Thursday (July 23), students will return at 7:45pm for history night (more details later this week).

Detailed Schedule for Wednesday, July 22

 

LEADERSHIP TEAM ARRIVAL JULY 22

7:40AM

Arrive for Symptom and Temperature Check

8:10AM

Leadership Meeting



PERCUSSION & COLOR GUARD SCHEDULE JULY 22

8:00AM

Arrive for Symptom and Temperature Check

8:30AM-12:00PM

Rehearsal

12:00PM-12:45PM

Lunch

12:45PM-4:00PM

Rehearsal

4:00PM-5:45PM

Dinner Break

Students should leave campus.

5:45PM-6:00PM

Return to campus, enter Music Doors.

6:00PM-9:00PM

Rehearsal

9:15PM

Plan to be off campus by this time



BRASS SCHEDULE JULY 22

8:20AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM-4:00PM

Rehearsal

4:00PM-5:45PM

Dinner Break

Students should leave campus.

5:45PM-6:00PM

Return to campus, enter Music Doors.

6:00PM-9:00PM

Rehearsal

9:15PM

Plan to be off campus by this time



WOODWIND SCHEDULE JULY 22

8:35AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM-4:00PM

Rehearsal

4:00PM-5:45PM

Dinner Break

Students should leave campus.

5:45PM-6:00PM

Return to campus, enter Music Doors.

6:00PM-9:00PM

Rehearsal

9:15PM

Plan to be off campus by this time

 

 

MEDICATION DROP-OFF

If you need to drop off medication for your student for Band Camp, please email Lisa Oldham at medicalsecretary@masonbandboosters.com for instructions. Please do not bring any medication until you have received instructions specific to your student to prepare their medication bag to be dropped off in the health screen check in line. 

 

“TAG DAY” EVENT - JULY 20-25

TAG Day is the marching band’s largest student fundraiser.  In order to ensure we are complying with safety measures, we will be doing TAG Day a bit differently.   This year, we will run a virtual event during the week of July 20th-24th.   Families and students can support our event by liking, sharing, and retweeting our daily updates on social media.  Donations can be made here: Mason Band Tag Day  We will be asking students to reach out to neighbors and family members to help out with the fundraiser.   We will also have a scheduled Drive up and Donate Event on Saturday, July 25th  from 12:30pm - 4:30pm.  Our Student Leadership Team and Band Aides will be helping to run this event.  Student leaders will sign up for a 2 hour shift (either 12:30-2:30 or 2:30-4:30) to work the Drive Up and Donate event on Tuesday in their leadership meeting.  Student Leaders  will wear Mason Band spirit wear at the event.  

 

Thanks so much for all you do!

Please direct any questions to TagDay@masonbandboosters.com

 

 

FROM THE UNIFORM CREW

Returning Seniors – If you have not had a fitting for your Classic Uniform yet, please sign up for one in Charms>Volunteers>Senior Uniform Fittings.  We have openings Monday and Tuesday after rehearsal.  Please bring your black socks and your shoes to put in your garment bag.  Seniors who did not march last year, we will contact you to arrange a fitting this week.

 

2019 Marchers – If you would like your 2019 Competition Jacket, this is the final week to order. The cost is $21.  Use this link to place your order and we will distribute jackets on Friday

https://form.jotform.com/201356436342147

 

COMPETITION JACKET PICKUP-TUESDAY, JULY 21

If you already ordered your jacket and haven’t picked it up yet, they will be available for you to pick up after rehearsal in the small commons this Tuesday, July 21.  After this week the 2019 Jackets will be placed in storage until they are sold.  They will be unavailable for purchase or pick up after Tuesday!

 

 

THE PHOTO COMMITTEE NEEDS YOUR HELP...

The Mason Band Photo Committee is looking for photographers with DSLR/zoom lens cameras who are willing to photograph band and guard events and edit/rename their photos to be uploaded onto Smugmug.  We are also looking for some volunteers who do NOT need to be photographers who would like to learn the ins and outs of Smugmug and other computer-related organizational tasks.  We will train everyone on what is needed.  We plan on having an organizational Zoom meeting on 7/21 at 7 pm for anyone who is interested.  Please reach out to Lisa Clabbers at photo@masonbandboosters.com with any questions. Link for the zoom meeting will be sent out the week of the meeting.

 

 

REQUIRED CHARMS PASSWORD RESET

CHARMS has done a security update and is requiring everyone to change their password next time they login to CHARMS.  Please follow the prompts and your NEW password must meet the following requirements or it will not work:

  • At least 8 characters
  • A combination of alpha/numeric characters (no special characters such as #,$,!,&,*,etc.)
  • One capital letter

Families with multiple students linked may have issues, because it will unlink your students.  Important! Please change the password for EACH student prior to re-linking them.  Students can be re-linked using the “Multiple Students” icon.  If you have issues, please send a message to Laura Minniear at  charmsadmin@masonbandboosters.com and she will send a message walking you through the process.

CURRENT PHYSICALS AND DMS FORMS PAST DUE!

Just a reminder that your Students Pre-Participation Physical (PPE) must be current (not expired) in order to participate in upcoming Band Rehearsals and Band Camp.  If your student’s physical is currently valid, but will expire soon, please plan to submit an updated PPE form prior to the expiration date.  

 

Dispensing Medication at School (DMS) forms must also be current for EACH medication to be dispensed by Band Aids during Band activities.  See Registration timeline below for links to these forms.  If you have any questions, please contact Lisa Oldham, Medical Secretary at medicalsecretary@masonbandboosters.com

 

Please remember that all forms should be scanned/sent in electronically. Use a free app like Genius Scan or other scanning apps to make processing forms easier. This way, you will always have a copy too! Send physicals to registration@masonbandboosters.com and send DMS and SCP (Student Care Plan) forms to medicalsecretary@masonbandboosters.com

 

The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet

 

Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15

Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1

Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1

Step 5

Submit Dispensing Medication at School Forms for Central OTC

BY JUL 13

Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1

Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1

Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13

 

Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1

 

Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1

 

 

 

STUDENTS MUST BE IN GOOD FINANCIAL STANDING 

SCHOOL FEE 1 & 2 and TRAVEL FEES 1 & 2 PAST DUE!

Just a reminder that Travel Fee #2 was due on July 1.  If you haven’t done so, please remit your payment!  We prefer travel fees to be paid electronically through CHARMS.     As a final option, you may drop your payment off in the Health check line as you arrive at Band Camp this week only.   You must be in good financial standing to participate in band camp.

 

CLICK HERE to login to CHARMS

CLICK HERE for more information about paying Travel Fees through CHARMS

Travel Fees  paid by check should be made out to "Mason Band Boosters" with Student Name and ID noted in the memo line.