Band Updates

Band Notes July 18, 2021

July 18, 2021

Upcoming Events


Monday, July 19th 

  • Band Camp Week #1 begins! 9am-5pm (See details below) 
  • Medication Drop Off for Band Camp 8:45 am - 9:30 am (sign up info below)
  • QPR Training for Band Aids, Chaperones, and Staff, High School Harvard Room 7pm- 9pm (See below for more details)
  • Junior and Senior Uniform Fitting (See below to sign up for time slot)


Tuesday, July 20th

  • Student physicals due.  Please see below for more information
  • Junior and Senior Uniform Fitting (See below to sign up for time slot)


Wednesday, July 21

  • General Booster Meeting 7pm, In person at HS Small Commons.  


Thursday, July 22

  • All Band Party 7pm to 8:30 pm, MHS


Friday, July 23

  • All Students Sign Up for Tag Day location during lunch
  • Senior Parking Space Painting, Option #1 (See below for details)


Saturday, July 24

  • Senior Parking Space Painting, Option #2 (See below for details)


Monday, July 26th

  • Band Camp Week #2 begins! 9am-5pm
  • Anxiety and Mental Wellness Training for Band Aids, Chaperones and Staff, High School KIVA, 7pm-8pm (See below for more details) 


Thursday, July 29th

  • History Night 7:45pm to 10pm, MHS


Saturday, July 31

  • Tag Day (More details below)
  • 2021 Sponsorship Deadline


Future planned events can be found on the updated band calendar: Mason Band Calendar


Please carefully review all the important information in the BAND CAMP INFO DOCUMENT.  It includes important reminders and detailed schedule information. We are looking forward to a fantastic camp!


We still need help!  There are many opportunities to get a behind the scenes look at the band camp experience!   Please check out the volunteer opportunities in Charms to help with snack, check-in, tag day and more.  These jobs do not require full chaperone training and we welcome new and returning parents.   Some jobs are only an hour!  For example, we need help serving snack every day  3:15-4:15.  


We are looking to borrow some large yard games for the Band Party this Thursday.  Do you have giant Jenga, Connect Four, Twister  or other games that would be fun for our large group of students?   We would love to borrow them on Thursday night to add to the fun. 


If you have games to donate or any questions, please contact Melissa at


Please plan to attend the Booster Meeting this Wednesday, July 21st at 7pm in the Small Commons.  The meeting will entail an update on travel plans for the Marching Band season, vote on the bylaws, and additional important information as the 2021 season gets into full swing. 


Travel Update: Marching Band 2021

An overview of our current travel plan is available on our website.  If you have additional  specific questions, you can reach out to Mindy at 

Marching Band Travel Overview


Proposed Bylaws

Please review the proposed bylaws found here prior to the vote. If you have any questions please contact


If you ordered a polo or shorts for the summer uniform, they will be distributed on July 21 immediately after rehearsal. Each musician needs to sign up for a second fitting slot to try on their competition uniform for hemming. Signups will be available on Charms. Juniors and Seniors will have fittings Monday and Tuesday of the first week of band camp.  Freshmen and Sophomores will sign-up for a fitting on Monday or Tuesday of the second week of camp. Fittings will be at the high school. Please wear shorts & t-shirts (what you would wear to marching band rehearsals is great!)


 If you have questions, contact  Thank you!!



  1. Login into your Charms account.  
  2. Click on Volunteers
  3. Click on Junior and Seniors Uniform Fittings from the drop down box if your student is in 11th or 12th grade. or Click on Freshman and Sophomore Fittings from the drop down box if your student is in 9th or 10th grade.
  4. Pick a time slot and fill out required information 


A more detailed Charms login and signup guides can be found here.


Due to the fact that the official scheduled parking space painting days for seniors are during marching band rehearsals we will be having two band senior space painting events. The first will be Friday July 23 from 6-9 and Saturday July 24 from 8:00 AM to 12:00 PM. If you are not available during these times see Mr. Protzman for other options.  Pro-tip:  Buy your paint ASAP per a staff member at a local home improvement store. Retailers are expecting paint and supplies for this to be running low due to current stock and the demand among several schools in the area.


Please make sure your student’s PPE Physical is current in Final Forms by July 20th. If your student does not have a current physical uploaded by July 20th, they will not be able to participate. Physicals must remain current throughout the season. If your student’s physical expires during the season, you must schedule their appointment and upload their signed PPE Physical form to Final Forms before it expires. It's easy to get a physical from your child's doctor if they've had a well check during the year or you can get one quickly completed from Kroger Little Clinic, CVS Minute Clinic, etc. 


Refer to the 'how to' guide here for the details about downloading and uploading to Final Forms. You can find links to the latest registration info on here. If you have any questions about the registration process, please email


Did you know that most of our sponsors are affiliated with a Mason Band family in some aspect? Do you have a great relationship with a local business owner or are you a business owner who is interested in sponsoring the band while we promote your business on social media, at events and on our tour shirts and semi trailers? Sponsorship is a win-win opportunity for all involved. Sponsorships can be in the form of cash contributions or “in-kind” donations such as food, supplies, deep discounts, etc. in exchange for promotional benefits.


To learn more about the benefits of becoming a sponsor, please visit  If you have a business in mind, but would like for us to reach out on your behalf, we would be happy to.  Just send the business name and contact information to and we will certainly reach out to them ASAP.  


The deadline for 2021 Sponsorship opportunities is quickly approaching.  In order to receive the full benefits of being a 2021 Sponsor, the Sponsorship needs to be paid and business logo needs to be submitted by July 31, 2021. NEW THIS YEAR: You can input all information and pay for the sponsorship online using the following link:  Mason Bands Sponsorship Form.


We appreciate all of our Sponsors and couldn’t run this program without their support!

 TAG DAY 2021!!



The last year has given us the opportunity to rethink and redesign, and we’ve learned a lot. TAG Day is traditionally the marching band's largest student fundraiser and this year, we will take what we learned in 2020 and take our Virtual Event and  Drive up and Donate event full scale.


Students should plan to attend from either 9:30 am - 12:30 pm OR 12:30 pm - 3:30 pm on Saturday July 31st to participate in Tag Day. Tag Day is a required band camp event. Any student with a conflict will need to speak with a director to determine if they may be excused. Rather than going door to door - we will have a Virtual Event during the week of July 26th and have students play and solicit donations at 10 local businesses in a Drive up and Donate event on Saturday, July 31st.  


Students will be wearing their summer uniform during the event.  Instruments and flags will be brought to the location so that students can show their WMHS Spirit and entertain our donors!


Families and students can support our event by liking, sharing, and retweeting our updates on social media during the week of July 26th - 31st. We will encourage students to reach out to neighbors and family members to help out with the fundraiser.  


Students will be asked to sign up for a location and time slot to participate in our Drive up and Donate event on Friday during lunch.    More detailed information regarding location assignments and drop-off/pick-up procedures will be shared as we get closer to the date.


Tag Day Donation Locations:

Mason Middle School


Quatman Cafe

Speedway (42 & Tylersville)

Staples (Mason Montgomery)

Buckeye Running

Kroger (Mason Montgomery)

Kroger (Tylersville) Kroger (Kings Mills)

Deerfield Town Cntr Location (pending)


Fun and Prizes…

  • Every marcher who raises a total of $50 in donations OR receives 5 total donations will get a 2021 Show Themed laptop sticker.
  • Any marcher who raises over $500 in donations receives a Speedy Freeze Gift Card
  • Section Social Media Challenge-  Each Section will be encouraged to complete a Social Media Challenge.  The section with the most points will receive a Popsicle Party during the last week of Band Camp.  
  • Top Fundraising Location receives a social media shout out with team picture.


Thanks to All Givers…

  • $50+ donation - 2 tickets to the Mason Bands Invitational
  • $10+ donation - key tag or window sticker (Live - Drive Up and Donate Event ONLY)


We need quite a few volunteers for this event!  We will need two volunteers at each location (at least one of the volunteers must be a trained band aid/ chaperone)!  Sign ups are available in Charms now!  


Please direct any questions to 



On Monday and Tuesday we will be running a drive thru check in. Students must be in good financial standing to participate in Band Camp. If you need to make a payment plan, be sure to reach out to Mr. Protzman at


Reminder:   Both the Consumable Fee and the first Student Experience Fee ($325) due to Mason Band Boosters are PAST due and must be paid or have a payment plan in place before Band Camp.


You should have received the June Mason Band Financial Statement 6/30 to reference your individual financial status  and additional reminders were emailed this week. You may pay for both the Consumable fee and the Experience Fee via credit card on Charms or bring a check with you to Band Camp Monday. You can learn more about how to pay the fees in the following link: How to Pay Band Fees.


It has been brought to our attention that some families are receiving a message stating “there was an error in your payment process” when attempting to pay experience or consumable fees through Charms.  Despite this error message, many of the payments have actually been processed.  If this happens to you, you should first check your charms financial statement to confirm if the payment was received before attempting to pay a second time.  If you do think there is an error, you can contact before you attempt to make another payment.  This will help ensure that you do not pay your fees twice.  Thank you for your patience while we try to troubleshoot this problem.


Please make sure you are sending your electronic forms to the right place for accurate & timely processing! Thank you!

Please refer to this LINK where you can find all the latest information regarding Medication, Physicals & Student Care Plans.


If you need to turn in medication for your student for Band Camp, please review the important information in these Medication Drop Off Instructions and sign up for an appointment in Charms (sign up guide). Medication Drop Off is scheduled for:

  • Monday July 19th from 8:45 am - 9:30 am 

If you need an alternate time, email



  • QPR Training (Suicide Prevention training):  Monday, July 19th, 7pm-9pm, Mason HS Harvard Room.   Required for Band Aids and highly recommended for Chaperones and Staff working with students. 1N5 will lead  the training. Please see attached QPR info sheet.  QPR Training Information
  • Anxiety / Mental Wellness:   Monday, July 26th, 7pm-8pm, Mason HS- KIVA (second floor above the main entrance)  Session in anxiety mitigation strategies for the Staff, Band Aids and Chaperones. A therapist from Mason’s mental health partner, CCHMC, will lead the training.

Please complete the google form link below to register for either or both training sessions so we have appropriate supplies and space prepared.  If you have any questions about the training please contact Mindy,


 July Mental Health Training Registration 


In addition to our weekly emails, there will be Remind groups available for this season, for each section of the band and parents within that section. These text updates will be used for rehearsal updates, changes due to weather, travel/arrival updates, and any other last minute information that is important. 


Please Click this Link to join the 2021 Remind Student and Parent Text Groups:


Be sure to check out Summer 2021 Resources for Mason Families for mental wellness resources for your student and your family.  


**PLEASE NOTE**  If your child is at immediate risk for harm to self or others, call 911 or take them to the nearest emergency room.


Children’s Hospital Liberty Campus (closest emergency room specializing in those 18 and younger) 7777 Yankee Road, Liberty Township, OH 45044, Phone:  513-803-9307


If your child is not at immediate risk, however you are unsure how to proceed, contact:

Children’s Hospital Psychiatric Intake Response Center at 513-636-4124, Warren County Crisis Hotline at 1-877-695-6333, or the 24 hour National Suicide Prevention Lifeline: 1-800-273-8255. 


Click the link for more information about MCS Mental Wellness. Here are some additional helpful resources.