Band Updates

Band Notes, July 11, 2020

July 11, 2020

Upcoming Events

Sunday, July 12

  • REQUIRED for all Parents and Students - Marching Band COVID-19 Meeting, 7:00 pm (See details below)

 

Monday, July 13, 2020

  • MB Leadership Team Activities and Training, MHS Campus. Arrive 7:40-8:10 for Health Screening (see below) in the Bus Circle. 
  • Student Physicals must be current in Final Forms & Central OTC DMS Forms are due! 

 

Tuesday, July 14-17

  • MB Full Band Rehearsal,see detailed schedule in 7/7 email and calendar for details

 

Tuesday, July 14

  • Band Aid and Chaperone Training Opportunity #2, 7pm (See Below for Code)

 

Thursday, July 16

  • New Member Parent Meeting, 7pm via zoom, code will be sent in an email to new marchers parents 

 

Monday, July 20-July 31, 2020

  • BAND CAMP - See calendar for details

 

Saturday, July 25, 2020

  • Tag Day, 12:30-4:30, The day will have an exciting new model and we will share more information soon! 

 

Future planned events can be found on the updated band calendar: Mason Band Calendar

 

REQUIRED! MARCHING BAND COVID-19 MEETING - TOMORROW, SUNDAY, JULY 12 7PM

See email from Mr. Protzman and Mr. Sleppy that was sent on Friday.  We are having a meeting tomorrow night, Sunday 7/12 at 7pm via Zoom conferencing to go over important COVID-19 Procedures and Guidelines and to answer any questions you may have.  The email contains a document outlining the COVID-19 procedures and guidelines,  a link to a Google Form to submit any questions ahead of time and the Zoom call-in information.  If you haven’t done so already, please review the email, the document and submit any questions and be prepared to join the call at 7pm.  If you are unable to attend the call, it will be recorded and a link will be emailed on Monday for viewing prior to Tuesday.  Thank you for your cooperation and understanding as we navigate through these new procedures and guidelines.

 

If you did not receive the email on Friday, please send a message to secretary@masonbandboosters.com and we will forward you the message.

 

ARRIVAL PROCEDURES FOR ALL BAND REHEARSALS/CAMP

 

Please have a piece of paper with your last name on it placed in your windshield. Students and their driver (if driven by someone) must be wearing a mask for the student to receive their Temperature Check and Symptom Questionnaire.

When arriving, please follow the traffic flow instructions on this MAP.

 

Detailed Schedule for July 14-17

 

LEADERSHIP TEAM ARRIVAL

7:40AM

Arrive for Symptom and Temperature Check

8:00AM

Be in position for First Day Welcome, then join your section as appropriate.



PERCUSSION & COLOR GUARD SCHEDULE JULY 14-17

8:00AM

Arrive for Symptom and Temperature Check

8:30AM-12:00PM

Rehearsal

12:00PM-12:45PM

Lunch

12:45PM-4:30PM

Rehearsal

4:45PM

Plan to be off campus by this time



BRASS SCHEDULE JULY 14-17

8:20AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM - 5:00PM

Rehearsal

5:15PM

Plan to be off campus by this time



WOODWIND SCHEDULE JULY 14-17

8:35AM

Arrive for Symptom and Temperature Check

9:00AM - 12:00PM

Rehearsal

12:00PM - 12:45PM

Lunch

12:45PM - 5:00PM

Rehearsal

5:15PM

Plan to be off campus by this time

 

REQUIRED FORMS FOR PARTICIPATION IN BAND CAMP

Students must have their Final Forms complete/signed and a signed Covid Waiver in order to participate in any band activities including Band Camp, Rehearsals, events, etc.   As your student arrives for their Health Screening they will be checked to ensure they have all their required paperwork signed. 

 

 

REMINDER - BAND CAMP DONATIONS NEEDED!

We are in need of donations of water, gatorade and snacks for Band Camp.  If you are able to donate any of these items, please sign up in CHARMS.  You can also make a monetary donation in lieu of items (listed in CHARMS as well).  Families can drop off their donation during the wellness checks each day or at the music entrance at drop-off. 

 

 

REQUIRED CHARMS PASSWORD RESET

CHARMS has done a security update and is requiring everyone to change their password next time they login to CHARMS.  Please follow the prompts and your NEW password must meet the following requirements or it will not work:

  • At least 8 characters
  • A combination of alpha/numeric characters (no special characters such as #,$,!,&,*,etc.)
  • One capital letter

Families with multiple students linked may have issues, because it will unlink your students.  Important! Please change the password for EACH student prior to re-linking them.  Students can be re-linked using the “Multiple Students” icon.  If you have issues, please send a message to Laura Minniear at  charmsadmin@masonbandboosters.com and she will send a message walking you through the process.

 

CURRENT PHYSICALS AND DMS FORMS PAST DUE!

Just a reminder that your Students Pre-Participation Physical (PPE) must be current (not expired) in order to participate in upcoming Band Rehearsals and Band Camp.  If your student’s physical is currently valid, but will expire soon, please plan to submit an updated PPE form prior to the expiration date.  

 

Dispensing Medication at School (DMS) forms must also be current for EACH medication to be dispensed by Band Aids during Band activities.  See Registration timeline below for links to these forms.  If you have any questions, please contact Lisa Oldham, Medical Secretary at medicalsecretary@masonbandboosters.com

 

Please remember that all forms should be scanned/sent in electronically. Use a free app like Genius Scan or other scanning apps to make processing forms easier. This way, you will always have a copy too! Send physicals to registration@masonbandboosters.com and send DMS and SCP (Student Care Plan) forms to medicalsecretary@masonbandboosters.com

 

The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet

 

Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15

Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1

Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1

Step 5

Submit Dispensing Medication at School Forms for Central OTC

BY JUL 13

Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1

Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1

Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13

 

Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1

 

Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1

 

 

TRAVEL FEE #2 PAST DUE!

Just a reminder that Travel Fee #2 was due on July 1.  If you haven’t done so, please remit your payment!  We prefer travel fees to be paid electronically through CHARMS.     As a final option, you may drop your payment off in the Health check line as you arrive at Band Camp this week only.   You must be in good financial standing to participate in band camp.

 

CLICK HERE to login to CHARMS

CLICK HERE for more information about paying Travel Fees through CHARMS

Travel Fees  paid by check should be made out to "Mason Band Boosters" with Student Name and ID noted in the memo line. 

 

THE PHOTO COMMITTEE NEEDS YOUR HELP...

The Mason Band Photo Committee is looking for photographers with DSLR/zoom lens cameras who are willing to photograph band and guard events and edit/rename their photos to be uploaded onto Smugmug.  We are also looking for some volunteers who do NOT need to be photographers who would like to learn the ins and outs of Smugmug and other computer-related organizational tasks.  We will train everyone on what is needed.  We plan on having an organizational Zoom meeting on 7/21 at 7 pm for anyone who is interested.  Please reach out to Lisa Clabbers at photo@masonbandboosters.com with any questions. Link for the zoom meeting will be sent out the week of the meeting.

 

 

LAST CHANCE! VIRTUAL CAR WASH FUNDRAISER

 

Spread The News!!!

 

Buy your MIKE’s CAR WASHES through the link &

Support OUR Band!!!

 

Simply...

  CHOOSE: Your Wash Type

       CHOOSE: Your Quantity

 

*Pre-Paid washes are usable at ANY of their 26 locations & don’t expire!

 

SUPER FOR:

Your Family

   New Driver’s

      Work FLEET cars

          SALES REPS (most require weekly washes!)

             Friends

                Neighbors

                    Gifts

 

**FYI - Emails with purchased washes will come directly from Mike’s Car Wash, NOT the band and will be distributed at the end of the week. 

 

Virtual Car Wash

 

Thank you as always for your support!!!

 

 

 

VOLUNTEER INTEREST SURVEY

If you have not done so yet, please complete the Volunteer Interest Survey! (see the Volunteer Information Slideshow that was shared at the meeting on 6/18).  We are requesting that ALL band families complete this, even returning families.  This will help us to gauge your interests and align them with the overall volunteer needs of our committees and organization and help you fulfill your volunteer requirements for the upcoming Marching Band season!  If you have any questions, please contact Lisa Oldham (vice.president@masonbandboosters.com) or Crystal Langbein (publicinfoofficer@masonbandboosters.com) or any of our committee chairs (https://www.masonbands.com/boosters/committees/).

 

 

BAND AID/CHAPERONE INTEREST AND TRAINING

Thank you to all who participated in the FIRST chaperone/Band Aid training held in June.  Remember this year, online CPR training is an excellent option if you need to renew.  The second and final training opportunity of the year is this Tuesday, July 14 at 7pm via zoom.    If you attended the first training, no need to attend this session with the same content.  

 

Topic: Chaperone and Band Aid Training Opportunity #2

Time: Jul 14, 2020 07:00 PM Eastern Time (US and Canada)

 

Join Zoom Meeting

https://us02web.zoom.us/j/87977118800?pwd=bGtiRTcxMW5ONG1sOFZDTXVBeWpZQT09

Meeting ID: 879 7711 8800

Password: Mason

 

If you are new to Marching Band, this is your first step to demonstrate interest in joining us to care for our students.  If you would like to chaperone for the Marching Band, Concert Band or Winter Guard, this is the last chance to express interest and complete the training process for 2020.  

 

Chaperone/ New Band Aid  Interest Form:   https://forms.gle/SBXsxSLiroUU4tcw5

Note: Please complete this form if you want to participate in the training 7/14.  If you already completed this survey, there is no need to complete again. 

 

If you have any questions, please reach out to travel@masonbandboosters.com 



2019 COMPETITION JACKETS FOR SALE

Just a reminder, you can still get your 2019 Competition Jacket! You can have your very own jacket that you wore in the show for a small fee of $21!  Please see the order form below for more details:

 

Competition Jacket Order Form