Band Updates

Band Notes July 10, 2022

July 10, 2022

Upcoming Events  

Wednesday, July 13

  • Registration due for Leadership Camp due by Midnight.  (Please see below for details.


Monday, July 18

  • Leadership Retreat 6:45am-3:00pm (More details below)
  • Medication Drop Off for Band Camp at 6pm (sign up below) *please note time change
  • Band Camp Kick Off: Full Band Rehearsal 6pm-9pm


Tuesday, July 19

  • Band Camp Rehearsal 9-5pm


Wednesday, July 20

  • Band Camp Rehearsal 9-5pm
  • Booster Meeting 5:30-6:30pm


Thursday, July 21

  • Band Camp Rehearsal 9-5pm
  • All Marching Band Party 7-9pm


Friday, July 22

  • Band Camp Rehearsal 9-5pm


Saturday, July 30

  • Tag Day (Please see below)

Future planned events can be found on the updated band calendar: Mason Band Calendar


Band Camp is quickly approaching, and we are excited to get started! Please refer to our BAND CAMP GUIDEBOOK 2022 that has tons of detailed information for everything you need to know about camp. One important highlight is that on Monday, July 18 we will have a special schedule with our Leadership Retreat in the morning/afternoon and our Full Band Kick Off Rehearsal from 6pm-9pm.


On Monday, July 18th, all 2022 MB leadership team should plan to attend the Leadership Retreat at Miami University in Oxford, OH!  This will be a fun day of team building and leadership exercises for all of our wonderful leaders for the 2022 marching band and color guard.  Arrival time at MHS will be 6:45AM and we will be traveling by yellow bus to Miami University (approx 50  minutes travel time).  Activities will conclude around Noon and then we will have a picnic lunch at the park afterwards (please pack your own lunch!).  After lunch, we will head back to MHS to join up with the rest of the band for an afternoon session (TBD).  There will be a $25 fee for each student to attend which will be paid at the time of registration via Jotform.  Please click link below to register by Midnight on Wednesday, July 13th, 2022!  Please note:  THIS IS FOR 2022 MARCHING BAND LEADERSHIP TEAM ONLY!


2022 MB Leadership Retreat Registration


Tag day is one of the Marching Band’s biggest student fundraisers.  Tag day will be Saturday, July 30, 2022 - times will vary depending on teams. 

  • All marchers are required to participate in TagDay. 
  • Students will go out in teams to Mason neighborhoods requesting donations and offering key tags/band stickers for donations of $10 or more and two invitational tickets for donations of $50 or more. We will also have 6 teams stationed at local Kroger’s collecting donations and playing their instruments
  • Student leaders will build teams mixed with upper and underclassmen during the first week of band camp.
  • Our goal is $1000 per team!  Your donations count towards your child’s team
  • Fun prizes will be awarded for most spirited team, highest fundraising team, and more
  • Volunteers Needed! You can sign up to drive or chaperone now on charms!  If you would like to drive or chaperone, please ensure you have an instant background check on our roster.   If you have not yet done a background check, please fill out this form and return with payment of $16 to Sarah Jo Tewksberry at Central Office - 211 N. East St.   

Note - getting a background check now will ensure you can volunteer at any time for any band or school event!   

Questions? Reach out to


Please mark your calendars for our upcoming Booster Meeting on Wednesday, July 20th at 5:30pm for all Mason Band parents.  Additional details will be coming soon. 


Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of mini camp. 


Please sign up to donate snacks here.

Use a Credit Card to donate funds to buy snacks  here.


Questions?  Please reach out to Melissa Woodward at


CLICK HERE for a brief update from Mr. Jackson and Mr. Rex. This email contains information you will need for this summer. Please don’t hesitate to reach out if you have questions.


CLICK HERE for Mr. Hinson’s update from June 5th to all marching band woodwinds. This email contains information/reminders you will need for this summer. Please don’t hesitate to reach out if you have questions:


If your student will need medication for Band Camp, please sign up for a time in Charms to drop off their medication (if you haven’t done so already). 

  • Med Drop off will be on Monday July 18th from 6:00-6:30 PM in the staff dining room in the music wing. (Please note the time change from previous communications.)
  • Direct link to sign up in Charms here 


Please also carefully read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on here. Remember to upload all DMS forms here prior to bringing medication to check in. 


If you have any questions or need to make an alternate drop off appointment, email


Just a reminder to all Band Aids to complete your Safe Schools Training if you have not yet done yours. Details on how to access the training have been emailed to you.  Please make sure you have completed this course and updated the google form before Summer Band Camp begins. This is not a requirement for chaperones.


Also, Band Aids need to be current in CPR certification. If you were unable to attend the CPR class this past Saturday and still need to obtain your certification, you can do it online at the following website.


Volunteer shifts for approved chaperones and band aids are available in Charms for much of band camp.  Thanks for signing up! If you would like to start the process of volunteering in this way, please email Rachel Gasparraj at 


For those of you who need a chaperone or band aid shirt, you can find the links below.


Thank you for being willing to serve our band in this very important capacity!  Your efforts will help ensure our students have a safe and fun experience this season.


If you have not yet signed up but would still like to join our Chaperone & Band Aid team, it’s not too late. Please complete the interest form here: 2022 Chaperone & Band Aid Interest Google Form



Important Upcoming Dates for Marching Band Registration:

Past Due

Physicals must be current in Final Forms for Band Camp in July

  • Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments 
  • If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment.
  • New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.

Past Due

Past Due

Consumable fee payment due. Pay HERE

Past Due

1st $350 experience fee payment of $350 due. Pay HERE 

Due Aug 1

2nd $350 experience fee payment of $350 due. Pay HERE 

Due Sept 1

3rd $250 school fee payment due EZ Pay


Thank you to everyone who paid the first experience fee!  Next up, due 8/1 is Student Experience Fee #2.   


Just a reminder if you selected to pay by check for consumables or student experience fee #1(Past Due) and haven’t yet submitted it, you need to MAIL IT TO THE FOLLOWING ADDRESS:


Mason Band Boosters

Attn:  Assistant Treasurer

P.O. Box 310

Mason, OH  45040


We DO NOT have access to the dropbox over summer vacation, so please do not drop your check there if you are in the building!!  You may begin to use the dropbox again beginning 7/18.  Please Note:  If you have already dropped in the dropbox  and do not see the payment applied in your charms account, please email Janice Anello at to let her know it is in there.


We know there is a lot to remember, but as long as you keep checking Band Notes,  you will not miss a deadline!  Thank you everyone for your cooperation!


Do you own your own business or know someone who does? We are currently seeking companies to Sponsor our Mason Bands Programs grades 6-12.  There are many benefits to becoming a sponsor of our Program:


Local Exposure for your business:  With over 1200 students served in one of the largest school districts in Ohio, your promotion is seen by thousands of students and parents.


International Exposure for your business:  We have traveled to many high-profile locations, including the 2016 Rose Bowl Parade, Carnegie Hall in NYC, and the University of Toronto in Ontario, Canada just to name a few...


Mason Bands has a Tradition of Excellence:  Mason Marching Band is an 8-time Bands of America Grand National Finalist AND we are one of the few programs in the world to receive multiple John Philip Sousa Foundation awards:  The Sudler Flag of Honor for excellence in concert band performance and the Sudler Shield of Honor for excellence in marching band performance.


You are supporting music education:  Music programs provide a creative outlet for students with many benefits to their social, emotional and intellectual well-being.


We need you!:  As you can imagine, there are significant costs associated with managing such a large organization. School budgets continue to decrease which transfers additional expenses directly to the families. The music program is a year-round program costing several thousands of dollars and includes fees for participation, travel, private lessons, along with uniform and instrument rentals.


We love and support our sponsors!:  We partner with you to help promote your business and show our appreciation by wearing your logo on our shirts and displaying on our semi-trailer (gold-level and above), featuring you on social media and giving you our business.


Please see our website at for information on the levels of sponsorship and for the form to confirm your sponsorship today!


We appreciate your support!



For all the latest information on the Wind Symphony’s trip to Chicago please click here. Additional trip information can be found by clicking on this link. Midwest clinic information can be found here. Please refer to all communication from the directors in regards to the rehearsal schedule for the trip, information on summer assignments, and other important information.


 Upcoming Dates To Remember


Kick off Camp

August 13; 8:00-12:00     

Rehearsal/Sectionals;Full Ensemble (all members)


Woodwind and Brass Playing Checks on Masks and Machines 

Movement I: The last week of June or first week of July 

Movement II: The week of July 18

Movement III: The week of August 1st


Percussion Playing Checks on Masks and Machines All movements the week of August 1st (you can record in as many files as you would like you do not need to count long rests)