Band Updates

Band Notes, April 26, 2020

April 26, 2020

Upcoming Events

TOMORROW, APRIL 27TH is the last day to postmark your Absentee Ballot- Mail your Absentee Ballot tomorrow or deliver to the board of elections by 7:30pm on Tuesday, April 28th for your vote to be counted in the Ohio Primary Election and for Mason’s Levy!  PLEASE CAST YOUR VOTE! 


DUE MAY 1 - Complete Health, Medical and Permission Forms via Final Forms!  (See STEP 3 on the Registration Guide below).


DUE MAY 1 - Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay (See STEP 4 on the Registration Guide Below)


DUE MAY 1--2020 Travel Scholarship Application (for those requesting financial assistance).  If you have questions contact travel@masonbandboosters.ocm 


Future planned events can be found on the updated band calendar: Mason Band Calendar




If you have not returned your absentee ballot, you must do so by either dropping it off at the Board of Elections tomorrow - Tuesday by noon or have it postmarked by tomorrow.    If you requested an absentee ballot, but did not receive it in time to vote, you may appear In person at the Board of Elections to vote on Tuesday during regular voting hours to vote. Please note, the Board of Elections has a record of when you requested the absentee ballot, so you will only be allowed to vote if you requested an absentee ballot by Saturday, April 25th.  


Every vote is important.   We know there are hundreds of parents who have requested ballots that have not yet voted.   Don't let your vote go uncounted in this important levy vote!


Click Here for an Important Election Notice!


If you have any questions, you can contact the Performing Arts Levy Chair Bill Wilkinson at




Seniors & Parents: we hope you are enjoying our senior spotlights on social media. Some have asked how to have their Senior included...all Seniors who are currently in concert band and guard were sent a google form from Mr. Protzman or Mr. Jackson to fill out.  The Senior must fill this out, not the parent! Forms are still being accepted so please make sure your senior submits the form and a picture to be included in our spotlights (they must check yes that we can include their info. on social media), we’d love to be able to include every Mason Band class of 2020 member. If you have questions contact



If you are not yet a member of the Fall 2020 Color Guard Remind Group, please text to 81010 the following: @20fallcg.  If students or families know of any other 8th grade students or MHS students that would like to try out for the Color Guard Team,  please pass along the Remind or refer them to the Mason Band website, Ensembles, MHS Marching Band Guard or click on this link


Audition videos 

Videos have been sent to the students on the Fall 2020 Color Guard Remind Group.  

All students wishing to audition, need to submit the following 4 videos: #1 and #2 movement and #1 and #2 flag.  Students that want to be considered for Weapon Line, need to submit 6 videos: #1 and #2 flag, #1 and #2 rifle, and #1 and #2 movement.   


Submission of Videos

  • Instructions for uploading your videos can be found on the pdf that contained the flag and weapon videos.
  • Videos should be uploaded by Sunday, May 3rd
  • Results will be emailed to students on Wednesday, May 6th.  If you have not filled out the commitment form for MB please do so as we will use the email you supplied to send your results.

Please complete the registration process following the timeline below (under the Marching Band Registration section), but note the following regarding payments for Color Guard students:


OPTION 1: Follow the regular payment schedule. If a student does not make the Color Guard, all fees will be refunded.


OPTION 2: Follow the payment schedule modified for Color Guard students. After Color Guard auditions have been completed, fees are Due MAY 9th: Fee 1 ($350) + Fee 2 ($350) = $700 | via EZPay or check to Mason City Schools.





This is your last chance to get orders in for the 2020 Flower Sale! Due to unprecedented times, the 2020 Spring Flower Sale is being held online! Please spread the word to family, friends, and neighbors to go online to and place their orders by THIS THURSDAY, APRIL 30, 2020.


Flowers will be distributed to Band Families the weekend of May 8th, or the purchaser can choose to have us deliver directly to them for a $15 fee. If you should have any questions, please do not hesitate to send an email to


CLICK HERE to read the FAQ document regarding the Flower Sale.



Mason Bands would like to take this time to show extra support to our sponsors (who are still open during this time) by doing a ‘reverse dine and donate’. We are encouraging Band families to support these businesses on select days and ask that you thank them for their continued support of Mason Bands. As always, we encourage you to support these businesses anytime you can, and you can always purchase gift cards to these restaurants to show your support.  The schedule is below. 



Sponsor to Support

Monday, 4/27

Panera (Mason Grand or VOA) - Deerfield Towne Center is closed

Wednesday, 4/29


Friday, 5/1

Subway (Corner of Main Street and Mason Montgomery Rd.)


If you were not able to participate in last Thursday’s Marching Band virtual office hours, please review the summary of  common questions.  


FAQ from the 4/16 Virtual Meeting



The Marching Band 2020 Registration and Commitment Fee are now PAST DUE!  It is very important that everyone who intends on participating in Marching Band 2020 complete the commitment form and make the $350 first payment. See STEP #1 below.  We understand this is an uncertain time, but we are moving forward in hopes that Marching Band will be able to continue as scheduled.  Adjustments will be made should COVID-19 restrictions continue and impact the season. If you wish to participate, but have any reservations about commiting at this time, please contact Mr. Protzman at


Please note that Step 2:  Charms Registration, Student Health and Well-Being Form and Student Care Plan (if applicable)  are PAST DUE!  Please complete these items if you have registered for Marching Band 2020.




The General Timeline for all members is as follows and is all outlined in the packet:

2020 Marching Band Registration Packet


Step 1

Pay $350 MB School Fee 1 to Commit to Marching Band

Fill out Commitment Form

Pay $350 Commitment Fee to Mason City Schools via EZ Pay

Fill out Consumable/Uniform Fee Calculator

By APR 1 

Step 2

Get Registered in Charms & for Student Care

Complete Charms Registration

Fill out Health & Well-Being Google Form

Fill out Student Care Plan if needed

By APR 15


Step 3

Complete Health, Medical & Permission Forms via Final Forms (available Apr 1)

By MAY 1


Step 4

Pay $350 MB School Fee 2 to Mason City Schools via EZ Pay

By MAY 1


Step 5

Submit Dispensing Medication at School Forms for Central OTC

By MAY 15


Step 6

Pay $275 MB Travel Fee 1 to Mason Band Boosters via Charms

By JUN 1


Step 7

Pay $275 MB Travel Fee 2  to Mason Band Boosters via Charms

By JUL 1


Step 8

Make sure your Student’s PPE Physical is current in Final Forms

By JUL 13


Step 9

Pay Student Specific Consumable/Uniform Fee to Mason Band Boosters via Charms

By AUG 1


Step 10

Pay $250 MB School Fee 3 to Mason City Schools via EZ Pay

By SEP 1


If you have any specific questions related to the Registration process, please send an email to



Facebook Mason Band Parents and Families Group

Due to the unusual circumstances we are all experiencing right now, along with email updates, our band booster parents have also started a private Facebook group to assist in answering any questions you might have about the registration process or anything else regarding the Band and Guard programs. This is a great way, particularly for new families, to get assistance with registration through video tutorials, and the ability to ask questions of other veteran band families who are eager to help our new band families. PARENTS, TO JOIN the “Mason Bands Parents and Families” Group: CLICK HERE


This is a closed Facebook Group dedicated to keeping you informed and to allow ALL Band and Guard Families to interact with other families and the Directors!  This is a great place to get the latest information and to ask questions!  If you do not have a Facebook account and do not wish to use Facebook, DON’T WORRY! We will still be using all of the forms of communication that we always have:  email, Remind, and  We will also still maintain the public-facing social media accounts: Mason Band Facebook Page, @mason_band and @masoncolorguards Instagram Pages and the @MasonBands Twitter account.


Virtual Marching Band: Visual Masterclasses

The “Breakdown Camp” is hosting several virtual master classes for band and color guard students. Michael Rosales, our marching band choreographer for the fall, is hosting this camp and teaching one of the classes. These are a great way to get moving and review some marching band and dance fundamentals from home. For more information, dates and sign-up information: CLICK HERE



Need an outlet for your creativity during this time of quarantine? Now is a great time to start generating ideas and designs for the t-shirt contests that will happen later on! More details will follow, but for now start thinking of ideas for a band camp t-shirt, a Mason Invitational t-shirt and an MSBA championship t-shirt. Also, we would love for you to submit ideas for new button designs. If you have any questions or if you have button designs please email them to


Mason Music Private Instructors Support Fund

The Mason Band program has established a fund to support the private lesson instructors serving students at Mason City Schools. During these new uncertain times, professional musicians may find it difficult to maintain a reliable source of income. Our program supports these instructors as they support our students. As always, participation is voluntary and all donations are greatly appreciated. You can make a donation using this link:  Private Teacher Support Fund