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May 7, 2023 Band Notes

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May 7, 2023

Table of Contents

Upcoming Events  

Monday, May 8

  • Leadership Meeting 2:45-4:00 pm; HS Band Room
  • Winter Percussion 5:30-8:30 pm; HS

Tuesday, May 9

  • MB Brass and Woodwind New Member Visual Clinic 3:30-5:00 pm; MMS Small Commons 
  • Color Guard Spring Rehearsal #1 5-9pm; MMS Arena

Saturday May 13

  • Spring Flower Pick Up (Please see details below)
  • Percussion Ensemble Concert 2pm, HS Auditorium (Please see below for ensemble report times


Future planned events can be found on the updated band calendar: Mason Band Calendar

Staff Changes

Band Director Staffing Update

As Mr. Jackson begins his tenure as Director of Bands, due to Mr. Protzman’s departure for Portland State University, Mr. Hinson will be joining the MHS band director team after ten years at MMS, leaving the MMS Band Director woodwind specialist role available. 

Mr. Rex will remain at MMS, with a new band director with a specialization in percussion that will be announced in the next few weeks, as our search begins for a second new MMS band director with a focus in woodwind pedagogy. This woodwind position will also expand the marching band woodwind staff. More updates to come!  

Mr. Hinson

CONGRATULATIONS MR. HINSON!

“Congratulations to Zach Hinson, 2024 Teacher of the Year nominee from the Ohio Department of Education. The Ohio Teacher of the Year program identifies exceptional teachers, celebrating their effective, inspiring work both inside and outside of the classroom and providing opportunities for professional growth, leadership and advocacy.” Mr. Hinson, your band family is incredibly proud of you for receiving this well deserved recognition!

Percussion Concert

PERCUSSION ENSEMBLE CONCERT

Please join us this Saturday at 2pm in the High School Auditorium for our Percussion Ensemble Concert! Doors open at 1:30 pm.

Report Times For Each Percussion Ensemble

  • 9:30 am Wind Symphony 
  • 10:15 am Symphonic Band
  • 10:50 am Concert Winds 
  • 11:25 am Concert White 
  • 12:00 pm Concert Silver and Green 
  • 12:40  pm Winter Percussion
  • 1:30 pm All Students

Each ensemble will have a short rehearsal on stage. Once your ensemble has finished you will not be needed until either the Winter Percussion report time or “all students” report time.

Mini Band Camp

MINI BAND CAMP INFORMATION

Mini Band Camp will be taking place from May 29th to June 2nd. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2023 Season.

Schedule

Volunteer Fair/Show Reveal

Friday, June 2nd following Mini Band Camp. More details coming soon!

Snack Donations Needed

Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of mini camp. 

Please sign up to donate HERE

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Medication for Mini Band Camp

All medication and DMS forms from the 2022/23 school year are considered valid until the end of Mini Camp on June 2, 2023. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2022-23 must be picked up by the end of Mini Camp or it will be discarded. 

For new families or for new needs, if you need to drop off medication for Mini Camp, please sign up for a time in Charms. 

  • Med Drop-off will be on Tuesday May 30th at 12:30 pm
  • Direct link to sign up in Charms here 

Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

Flower Sale

FLOWER SALE – PICKUP

Our Spring Flower Sale Pick-Up will be Saturday, May 13th at the Mason High School Small Commons/Bus Circle. Time for pick-up will be emailed out to families as soon as we hear back from the supplier as to when the flowers will be delivered.   We still need volunteers to help sort and deliver flowers.   Please sign up on charms HERE!

Band Aids and Chaperones

INTERESTED IN JOINING OUR CHAPERONE AND BAND AID TEAM?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

  • Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
  • Chaperone & Band Aid Training   
    • Wednesday May 17th at 7pm in the Mason High School Harvard Room.
Mental Health Awareness

MENTAL HEALTH AWARENESS MONTH

May is Mental Health awareness month!  Mason Band is proud to be partnering with the Jake Langbein memorial fund to continue to promote mental health awareness and training for students and staff!  For information on how you can help, go to https://www.masonbands.com/support-mason-band/jacob-langbein-memorial/

Please be sure and spread the word to alumni friends and family! Thank you to the Langbein family for your continued efforts to positively impact the students and staff in our program.

Seniors

SOCIAL MEDIA SENIOR SHOUT OUTS

Attention Seniors!! It's that time of year again...graduation is right around the corner. We would love for you to create a senior shoutout slide so our band family can celebrate you! We're going to start posting these soon, and we want to cheer on ALL of our amazing seniors! Please click here for instructions. 

Summer Dates

SUMMER MARCHING BAND TENTATIVE DATES

The tentative summer dates are already published on the calendar here on the Mason Bands calendar: CLICK HERE 

For students planning to participate in marching band, avoid vacations on the following dates: 

  • May 28 - Graduation; Non Senior Wind Symphony Students to Perform (Please read communications from Mr. Protzman for more details.)
  • May 29 - Memorial Day Parade 
    • Instrumentalists: Current Freshman-Seniors ONLY
    • Guard: All members selected for the 2023 Season and Graduating Seniors.
  • May 30 - June 2 - Mini Band Camp 
  • June 20-23 - Percussion/Guard Camp (Percussion and Guard students ONLY) 
  • July 17th - Start of Band Camp (Please see band calendar for complete schedule/days and times.)
Leadership

MARCHING BAND LEADERSHIP

The following dates are for students who were chosen to be part of the Marching Band leadership team. Please see the communication from the directors for the complete list of those selected for leadership roles.

Marching Band Leadership Dates:

  • Monday, May 8 - Leadership Team Meeting 1, 2:45-4:00, Band Room
  • Monday, May 15 - Leadership Team Meeting 2, 2:45-4:00, Band Room
  • Thursday, May 18 - Leadership Team Meeting 3, 2:45-4:00, Band Room
  • Monday, May 22 - Leadership Team Meeting 4, 2:45-4:00, Band Room

TENTATIVE Monday, July 17th 8am-Noon - Leadership Team Field Trip to Miami University

Trip Raffle

TRIP FOR 2 RAFFLE - BUY TIX NOW!

Don’t miss out on a chance to win a trip for 2 to the Rose Parade!  Buy Your Tickets HERE and please share with your friends & family! For more details about the raffle please click here.

Financial Assistance Fund

HELP SUPPORT OUR STUDENTS AND FAMILIES

Financial Assistance Fund - Information on the Financial Assistance Fund can be found  HERE

Business Sponsors - Details on how to become a sponsor and the benefits of doing so can be found HERE.

Questions - Please contact:

Registration Steps

MARCHING BAND NEXT STEPS - REGISTRATION GUIDE

Marching Band Registration Guide

The linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip. 

2023 Marching Band Registration Guide

 ****PLEASE NOTE**** Students must be in good standing with steps 1-7 of the registration guide in order to participate in Mini Band Camp. To be in good standing, all forms and fees must be complete through step 7 or you need to make alternative arrangements with a director.

Next Up- (Please refer to Registration Guide for detailed instructions on how to complete the steps below.)

  • May 12th 
  • May 19th
    • Pre-Participation Physicals are due and must remain current throughout the season. Please refer to our website for more information about how to check the status of your student’s physical and download/upload in Final Forms here
    • If your student had a physical in the last year, you can have their physician complete the physical form based on their previous appointment. The physical is considered 'current' 13 months after their exam date to allow time for scheduling appointments and completing forms each year. If you need to get one done quickly, there are several options nearby including Kroger Little Clinic offering them for $29 with same day appointments available.
  • June 1 Rose Trip Payment #3 $575 is Due. Please submit payment to Bob Rogers (Refer to 2023 Marching Band Registration Guide for complete fee schedule and past due payments.)

Please contact medicalsecretary@masonbandboosters with any questions regarding medications or physicals.  If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com

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