May 28, 2023 Band Notes

Table of Contents

• SUMMER MARCHING BAND DATES

Upcoming Events  

Monday, May 29

• Memorial Day Parade Memorial Day Schedule and Info
• CG Leadership Meeting 12-1pm, MHS Band Room (Please bring a lunch before you come.)

Tuesday, May 30 - MINI CAMP GUIDEBOOK

• All fees and forms must be in good standing to start Mini Camp today (Please see details below.)
• Mini Camp; Student Leaders Only 9am-12pm, MHS
• Mini Camp; Full Band 1pm-5pm, MHS (Please see below for details.
• Medication Drop-off 12:30pm, MHS; Band Aid Table 
• Snack Donation Drop Off; There will be students with a cart collecting donations during the Drive Thru Check-in.
• Senior Banner Photos 6-8pm, MHS Choir Room (See below for link to order and schedule)

Wednesday, May 31 - MINI CAMP GUIDEBOOK

• Mini Camp; Full Band 9am-5pm, MHS (Please see below for details)
• Optional MB Social at  WEB Entertainment 6-8pm (Choice #1; Details below)

Thursday, June 1 - MINI CAMP GUIDEBOOK

• Mini Camp; Full Band 9am-5pm, MHS (Please see below for details)
• Optional MB Social at  WEB Entertainment 6-8pm (Choice #2; Details below)
• Rose Trip Payment #3 $575 is Due. Please submit payment to Bob Rogers 

Friday, June 2 - MINI CAMP GUIDEBOOK

• Mini Camp; Full Band 9am-5pm, MHS (Please see below for details)
• Mini Camp Family Picnic 5-7pm, MHS (Please see below for details)

Enjoy your Summer Break!

Future planned events can be found on the updated band calendar: Mason Band Calendar

SENIOR BANNER PHOTO SHOOT THIS TUESDAY

Seniors, get your photo taken for your Senior Banner!  Photos will be taken in the Choir Room on Tuesday, May 30th from 6-8PM. The deadline to order has been extended to Midnight tonight! To schedule an appointment and to place an order, please click the link below. Please see the email sent earlier this week for additional details.

SCHEDULE /ORDER SENIOR BANNER AND PORTRAITS

ATTENTION GRADUATES AND PARENTS

Congratulations to all of our band students who graduated today!  We are very proud of all of you and your accomplishments. Before you head off to your next exciting adventure, you will want to be sure to do the following:

Pick Up Your Sudler Shield Award Patches: We have embroidered patches for you to celebrate the band's achievement in winning this year's national award. Nancy Riley will hand them out to you during the Memorial Day parade. If you are unable to march, they will be available at the Band Aid tent during mini band camp.

If you are not a Class of 2023 senior, you will receive your patches during the main award ceremony later in the fall.

Update Email Addresses and Provide Contact Information:  

• Update email address in Charms: If you could also make sure your Senior’s email address is updated  in Charms to a non-masonohioschools.com email address, we would appreciate it. This will ensure that we are able to contact them regarding alumni events/happenings post-graduation. 
• Fill out Google Form: Please fill out the Graduate Google Form so that we can continue to keep in touch with you.

Join our Alumni Facebook Page: Please join our alumni Facebook page at https://www.facebook.com/masonmbalumni and continue to follow our other social media platforms.

Sell or Donate Your Instrument: While we truly hope that all our seniors continue playing their instrument after graduation, any seniors who are interested selling or donating an instrument can contact Mr. Rex (rexa@masonohioschools.com) to post on the Instrument Classifieds page. We have rising freshmen looking for used marching band and step-up instruments!

Donate Marching Shoes:  If your graduate has their black or white marching shoes in good condition, we would appreciate it if you could donate them to the marching band. We will have a donation box at mini-camp starting May 30.  If you are unable to drop them off there, please send an email to uniforms@masonbandboosters.com

Return Concert Attire: If you have any blacks vests, bow ties, or tuxedo jackets please return as soon as possible.

TIME IS RUNNING OUT TO ENTER THE TRIP FOR 2 RAFFLE!!

Don’t miss out on a chance to win a trip for 2 to the Rose Parade! The winner will be announced THIS FRIDAY during the Mini Camp Family Picnic.  Buy Your Tickets HERE and please share with your friends & family! For more details about the raffle please click here.

MEMORIAL DAY PARADE TOMORROW

Please be sure to read the Memorial Day Parade Schedule and Information Document 

Timeline

Uniform 

• Instrumentalists = Please wear black shoes, short black socks, black shorts, belt, and your green band polo shirt.
• Color Guard = Memorial Day Parade CG Lookbook 2023

MARCHING BAND MINI-CAMP: Optional Socials at the Web This Week! 

We are excited to bring back fun, optional socials as part of Mini Camp at the Web! The web offers Lazer Tag, Go Karts, Trampolines, Mini Bowling, Mini Golf and more. These social opportunities are a great way to meet the people in your section after rehearsals during our first week together as a marching band. This year we are not assigning nights by section. You can choose which night works best for you.

HOW TO SIGN UP: Jotform with payment/permission slips-  CLICK HERE
SIGN UP BY Monday, May 29th at 11:59pm.

DATE: Wed., May 31st, OR Thurs. June 1st (Pick One)

TIME: 6:00-8:00pm (both nights)

LOCATION: The Web Extreme Entertainment: 7172 Cincinnati-Dayton Rd. West Chester, Ohio 45069    Website: CLICK HERE

TRANSPORTATION: Transportation is not provided, so families that want to participate will need to pick up and drop off their student.

COST: $26 for unlimited attractions, soda/pizza, and a party room for our group.

WAIVERS: In the Jotform above, there is a Permission slip from the Web and a Permission slip from MCS to participate.

MEDICATION FOR MINI CAMP

All medication and DMS forms from the 2022/23 school year are considered valid until the end of Mini Camp on June 2, 2023. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2022-23 must be picked up by the end of Mini Camp or it will be discarded. 

For new families or for new needs, if you need to drop off medication for Mini Camp, please sign up for a time in Charms. 

• Med Drop-off will be THIS Tuesday May 30th at 12:30 pm
• Direct link to sign up in Charms here 

Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in. 

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

PLEASE SIGN UP FOR THE MARCHING BAND REMIND GROUPS

Be sure to join the REMIND text groups for your section. There are separate groups for students and parents. These are used to communicate important rehearsal updates, changes due to weather, travel updates and other important updates.  REMIND SIGN UP INFO DOC.

SNACK DONATIONS STILL NEEDED FOR MINI BAND CAMP

Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of mini camp.

• Please sign up to donate HERE
• For Monetary Donations:
  • Please use this link to pay with Credit Card: https://masonbandboost.securepayments.cardpointe.com/pay
  • Please put “Band Camp Snacks” in the Invoice Number field as it will help us to properly allocate the payments.

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

BAND CAMP T-SHIRTS AVAILABLE NOW!

Order your band camp t-shirts today!  To place your order and for more information please go to the Friday Threads website found HERE.  Orders must be placed by June 29, 2023 at Midnight. The T-shirts are optional for students but are useful on the rehearsal nights that the band directors request the students wear white T-shirts.

MINI BAND CAMP INFORMATION

Please review the Mini Camp Guidebook for detailed information on each day of Mini Camp this week.

For your planning purposes, you can find the upcoming Mini Band Camp schedule below.  Please note that all students will want to come to Mini Band Camp prepared and ready to go.  This means that a few days before mini-band camp you will want to make sure you make good food choices to fuel your body and hydrate, hydrate, hydrate! It may also be helpful to start getting a little bit of physical activity if you have spent the winter vegging out on the couch. This will make it easier to adjust to the physical demands of marching and any potential hot weather that may occur throughout the week.

Items that you will need to bring or wear to camp:  lunch, hat, athletic shoes, large water jug (½ gallon to a gallon sized), practice t-shirt, sunglasses, sunscreen/glide, and athletic shorts.

Items that will be provided:  band pass, binder and plastic inserts.

All forms and fees must be up to date in order to participate in Mini Band Camp:  Please refer to the 2023 Marching Band Registration Guide for details on how to submit forms or pay fees. All families should have received an individual email this weekend detailing any outstanding items that need to be completed in order for your student to participate. Please reach out to Mr. Sleppy if you need to work out a payment plan for fees.

Drive Thru Check in: On Tuesday, we will run a Drive Thru Check In at the Bus Circle. All members should arrive at the Bus Circle entrance at the time listed below, and follow the cones & traffic directors. We will make sure everyone has the materials they need (water bottle, lunch, etc) and we will also check that all Forms and Fees are up-to-date. DROP OFF MAP.

The Week’s Schedule:

• Monday, May 29; Memorial Day Parade
• Tuesday, May 30th - Friday, June 2nd; Mini Camp

Mini Camp Picnic:

Families are invited to the Mini Camp Picnic Friday, June 2nd 5-7pm immediately following Mini Band Camp. You will not want to miss it!

We will be offering the option to pre-order Papa John’s Pizza and Chick Fil A Sandwiches to have for dinner. Please place your pre-orders HERE. Pre-orders are for everyone (students and families).  Deadline for pre-orders is Midnight, Wednesday, May 31st!

The Kona Ice Truck will be on site for dessert/refreshments so BRING CASH OR CARD to purchase.  Kona Ice will be donating a portion of their sales back to the Band, so let’s support them!

We are looking forward to a fun week to kick off our 2023 marching band season!  The  Please reach out to Melissa Woodward at vp-studentexperience@masonbandboosters.com with any questions.

MARCHING BAND NEXT STEPS- REGISTRATION GUIDE

Marching Band Registration Guide

This linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip. 

2023 Marching Band Registration Guide

 ****PLEASE NOTE**** Students must be in good standing with steps 1-7 of the registration guide in order to participate in Mini Band Camp. To be in good standing, all forms and fees must be complete through step 7 or you need to make alternative arrangements with a director. 

Attention current 8th grade families: We've had issues with Charms this year with first-time login for 8th graders. If you encounter this issues, please contact either Laura Minnear at charmsadmin@masonbandboosters.com or Kim Bishop at secretary@masonbandboosters.com and we can trigger a password reset email for your account. This seems to alleviate the problem for everyone so far.

Next Up- (Please refer to Registration Guide for detailed instructions on how to complete the steps below.)

• THIS THURSDAY, June 1 Rose Trip Payment #3 $575 Is Due. Please submit payment to Bob Rogers (Refer to 2023 Marching Band Registration Guide for complete fee schedule and past due payments.)

Please contact medicalsecretary@masonbandboosters.com with any questions regarding medications or physicals.  If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.

MENTAL HEALTH AWARENESS MONTH

May is Mental Health awareness month!  Mason Band is proud to be partnering with the Jake Langbein memorial fund to continue to promote mental health awareness and training for students and staff!  For information on how you can help, go to https://www.masonbands.com/support-mason-band/jacob-langbein-memorial/

Please be sure and spread the word to alumni friends and family! Thank you to the Langbein family for your continued efforts to positively impact the students and staff in our program.

SUMMER MARCHING BAND DATES

The summer dates are already published on the calendar here on the Mason Bands calendar: CLICK HERE 

For students planning to participate in marching band, avoid vacations on the following dates: 

• May 29 - Memorial Day Parade (See above for more details)
  • Instrumentalists: Current Freshman-Seniors ONLY
  • Guard: All members selected for the 2023 Season and Graduating Seniors.
• May 30 - June 2 - Mini Band Camp (Please see above for details)
• June 20-23 - Percussion/Guard Camp (Percussion and Guard students ONLY) 
• TENTATIVE Monday, July 17th 8am-Noon - Leadership Team Field Trip to Miami University 
• July 17th - Start of Band Camp (Please see band calendar for complete schedule/days and times.)