May 21, 2023 Band Notes

Upcoming Events  

Monday, May 22

• Leadership Meeting 2:45-4:00 pm; HS Band Room

Tuesday, May 23

• CG Spring Rehearsal #3 5-8pm; MMS Arena
• CG Rifle Auditions 8-9pm; MMS Arena

Wednesday, May 24

• Mr. Protzman and Mr. Woodie Farewell Party 6-7pm; MHS Large Commons

Friday, May 26

• Last Day Of School!!

Sunday, May 28

• Graduation- Congratulations to all of our Senior Band Students!
• 2023/2024 Wind Symphony to Perform at Graduation (Please see below for the complete schedule and details.)

Future planned events can be found on the updated band calendar: Mason Band Calendar

TIME IS RUNNING OUT TO ENTER THE TRIP FOR 2 RAFFLE!!

Don’t miss out on a chance to win a trip for 2 to the Rose Parade! The winner will be announced during the Mini Camp Family Picnic. Buy Your Tickets HERE and please share with your friends & family! For more details about the raffle please click here.

PROTZMAN AND MR. WOODIE SEND OFF THIS WEDNESDAY

This Wednesday May 24, 2023 6-7pm - We will be holding a Send off Open House to wish both Mr. Protzman and Mr. Woodie the best of luck in their future endeavors!  This will be held in the MHS Large Commons and light refreshments will be served.  All families and students are invited to attend and wish them well!

Well wishes from Students can be provided here that will be displayed on a slideshow during the event.  DEADLINE FOR SUBMISSION IS 5PM, TUESDAY, MAY 23RD.

Well Wishes - Mr. Protzman

Well Wishes - Mr. Woodie

GRADUATION PERFORMANCE MAY 28 (2023-2024 WIND SYMPHONY AND VOLUNTEERS)

• All 2023-2024 Wind Symphony and Volunteers will play for graduation on May 28 at the Cintas Center. Transportation will be provided from the High School. Please complete this Graduation Band Google Form letting us know your status for the graduation band
• 10:30: Arrive at MHS (Dress Nice) 
• 11:00: Bus leaves for Cintas Center 
• 12:00: Arrive Cintas Center 
• 01:00: Graduation 
• 02:30: Bus Return from Cintas Center 
• 03:30: Arrive back at MHS 3:30

 *You may want to bring a lunch and or snacks with you to eat while on the bus.

MINI BAND CAMP AND MEMORIAL DAY PARADE INFORMATION

Mini Band Camp will be taking place from May 29th to June 2nd. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2023 Season. For all details regarding Mini Band Camp, please refer to the Mini Camp Guidebook

The Week's Schedule

• Monday, May 29; Memorial Day Parade
  • Please be sure to read the Memorial Day Parade Schedule and Information Document (Includes location to meet and itinerary.)
  • Please note: Document above contains a form that students need to complete.
  • Uniform: 
    • Instrumentalists = Please wear black shoes, short black socks, black shorts, belt, and your green band polo shirt.
    • Color Guard = Memorial Day Parade CG Lookbook 2023
• Tuesday, May 30th - Friday, June 2nd; Mini Camp

Mini Camp Picnic

Friday, June 2nd 5-7pm following Mini Band Camp. Please see Mini Camp Guide for additional details.  

We will be offering the option to pre-order Papa John’s Pizza and Chick Fil A Sandwiches to have for dinner. Please place your pre-orders HERE. Pre-orders are for everyone (students and families).  Deadline for pre-orders is Midnight, Wednesday, May 31st!

The Kona Ice Truck will be on site for dessert/refreshments so BRING CASH OR CARD to purchase.  Kona Ice will be donating a portion of their sales back to the Band, so let’s support them!

Snack Donations Needed

Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of mini camp. 

• Please sign up to donate HERE
• For Monetary Donations:
• Please use this link to pay with Credit Card: https://masonbandboost.securepayments.cardpointe.com/pay
• Please put “Band Camp Snacks” in the Invoice Number field as it will help us to properly allocate the payments.

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Senior Banner Photo Shoot

Seniors, get your photo taken for your Senior Banner!  Photos will be taken in the Choir Room on Tuesday, May 30th from 6-8PM. To schedule an appointment and to place an order, please click the link below. Please see the email sent earlier this week for additional details.

SCHEDULE /ORDER SENIOR BANNER AND PORTRAITS

Medication for Mini Band Camp

All medication and DMS forms from the 2022/23 school year are considered valid until the end of Mini Camp on June 2, 2023. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2022-23 must be picked up by the end of Mini Camp or it will be discarded. 

For new families or for new needs, if you need to drop off medication for Mini Camp, please sign up for a time in Charms. 

• Med Drop-off will be on Tuesday May 30th at 12:30 pm
• Direct link to sign up in Charms here 

Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in. 

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

MENTAL HEALTH AWARENESS MONTH

May is Mental Health awareness month!  Mason Band is proud to be partnering with the Jake Langbein memorial fund to continue to promote mental health awareness and training for students and staff!  For information on how you can help, go to https://www.masonbands.com/support-mason-band/jacob-langbein-memorial/

Please be sure and spread the word to alumni friends and family! Thank you to the Langbein family for your continued efforts to positively impact the students and staff in our program.

SUMMER MARCHING BAND DATES

The summer dates are already published on the calendar here on the Mason Bands calendar: CLICK HERE 

For students planning to participate in marching band, avoid vacations on the following dates: 

• May 28 - Graduation; Non Senior Wind Symphony Students to Perform (Please see above for more details)
• May 29 - Memorial Day Parade (See above for more details)
  • Instrumentalists: Current Freshman-Seniors ONLY
  • Guard: All members selected for the 2023 Season and Graduating Seniors.
• May 30 - June 2 - Mini Band Camp (Please see above for details)
• June 20-23 - Percussion/Guard Camp (Percussion and Guard students ONLY) 
• July 17th - Start of Band Camp (Please see band calendar for complete schedule/days and times.)

MARCHING BAND LEADERSHIP

The following dates are for students who were chosen to be part of the Marching Band leadership team. Please see the communication from the directors for the complete list of those selected for leadership roles.

Marching Band Leadership Dates:

• Monday, May 22 - Leadership Team Meeting 4, 2:45-4:00, Band Room
• TENTATIVE Monday, July 17th 8am-Noon - Leadership Team Field Trip to Miami University

MARCHING BAND NEXT STEPS- REGISTRATION GUIDE

Marching Band Registration Guide

This linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip. 

2023 Marching Band Registration Guide

 ****PLEASE NOTE**** Students must be in good standing with steps 1-7 of the registration guide in order to participate in Mini Band Camp. To be in good standing, all forms and fees must be complete through step 7 or you need to make alternative arrangements with a director. 

Attention current 8th grade families: We've had issues with Charms this year with first-time login for 8th graders. If you encounter this issues, please contact either Laura Minnear at charmsadmin@masonbandboosters.com or Kim Bishop at secretary@masonbandboosters.com and we can trigger a password reset email for your account. This seems to alleviate the problem for everyone so far.

Next Up- (Please refer to Registration Guide for detailed instructions on how to complete the steps below.)

• June 1 Rose Trip Payment #3 $575 is Due. Please submit payment to Bob Rogers (Refer to 2023 Marching Band Registration Guide for complete fee schedule and past due payments.)

Please contact medicalsecretary@masonbandboosters with any questions regarding medications or physicals.  If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.