May 14, 2023 Band Notes

Upcoming Events  

Monday, May 15

• Leadership Meeting 2:45-4:00 pm; HS Band Room

Tuesday, May 16

• Color Guard Spring Rehearsal #2 5-9pm; MMS Arena

Wednesday, May 17

• Band Aid and Chaperone Training 7pm; HS Harvard Room (Please see below for details.)

Thursday, May 18

• Leadership Meeting 2:45-4:00 pm; HS Band Room

Friday, May 19

• Marching Band Pre-Participation Physicals due. (Please see below for details.)

Future planned events can be found on the updated band calendar: Mason Band Calendar

PROTZMAN AND MR. WOODIE SEND OFF

SAVE THE DATE! Wednesday May 24, 2023 6-7pm - We will be holding a Send off Open House to wish both Mr. Protzman and Mr. Woodie the best of luck in their future endeavors!  This will be held in the MHS Large Commons and light refreshments will be served.  All families and students are invited to attend and wish them well!

CONGRATULATIONS MR. REX!

Mr. Rex has been announced as a quarter finalist for the 2024 Grammy’s Music Educator Award!! “The Music Educator Award™ was established to recognize current educators (kindergarten through college and public and private schools) who have made a significant and lasting contribution to the field of music education and who demonstrate a commitment to the broader cause of maintaining music education in the schools. A joint partnership and presentation of the Recording Academy® and GRAMMY Museum®, the recipient will be recognized during GRAMMY® Week 202. A total of 212 music teachers from 197 cities have been announced as quarterfinalists for the Music Educator Award.  In total, over 2,000 initial nominations were submitted.”  Congratulations to Mr. Rex for being recognized as a quarter finalist and we look forward to the semi-finalist announcement which will be taking place this upcoming September. We are happy that Mr. Rex’s significant contributions as a wonderful music educator are being recognized on a much larger scale! This is not Mr. Rex’s first time being nominated for a Grammy Award.  He was named as a semi-finalist in 2018!

GRADUATION PERFORMANCE MAY 28 (2023-2024 WIND SYMPHONY AND VOLUNTEERS)

All 2023-2024 Wind Symphony and Volunteers will play for graduation on May 28 at the Cintas Center. Transportation will be provided from the High School. Please see Mr. Protzman's communication for additional details.

• 10:30: Arrive at MHS (Dress Nice) 
• 11:00: Bus leaves for Cintas Center 
• 12:00: Arrive Cintas Center 
• 01:00: Graduation 
• 02:30: Bus Return from Cintas Center 
• 03:30: Arrive back at MHS 3:30

 *You may want to bring a lunch and or snacks with you to eat while on the bus.

YOU ARE INVITED TO THE MI AND MMS SPRING CONCERTS!

We would love for you to come out and support our 6th-8th grade students as they perform the pieces they have worked so hard on for their Spring Concerts.  All concerts will take place in the Middle School Auditorium at the days/times listed below.

Tuesday,  May 16th - 6th/8th Grade Concert

• Sixth Grade Woodwinds - 5:45-6:10 pm
• Bell 6 Eighth Grade Band - 6:30-6:50 pm
• Bell 1 Eighth Grade Band - 7:30-7:50 pm
• MMS Symphonic Winds - 8:30-8:50 pm

Wednesday, May 17th - 6th/7th Grade Concerts 

• Sixth Grade Woodwinds - 5:45-6:10 pm
• Bell 2 Combined Seventh Grade Band - 6:30-6:50 pm
• Bell 3 Combined Seventh Grade Band - 7:30-7:50 pm
• Bell 3 Concert also includes the "7th Grade All Star Brass" concert 

Thursday, May 18th - 6th Grade Brass Concert

• Sixth Grade After School Brass - 7:30-8:00 pm 
• Also includes the "7th Grade All Star Brass" again 

For those of you with younger students, report times can be found in the link below.

Spring Concerts 2023 - Schedule

MINI BAND CAMP AND MEMORIAL DAY PARADE INFORMATION

Mini Band Camp will be taking place from May 29th to June 2nd. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2023 Season. For all details regarding Mini Band Camp, please refer to the Mini Camp Guidebook

Schedule

• Monday, May 29, Memorial Day Parade
  • Memorial Day Parade Schedule and Information Document
• Please note: Document above contains a form that students need to complete.
  • Tuesday, May 30th - Friday, June 2nd

Mini Camp Picnic

Friday, June 2nd 5-7pm following Mini Band Camp. Please see Mini Camp Guide for additional details.

Snack Donations Needed

Marching is hard work!  Please sign up to donate snack items to keep our hard working marchers energized! No time to shop?  That's OK, you can sign up to donate funds to be used to help purchase snacks for the band.  Items may be dropped off at the beginning of mini camp. 

Please sign up to donate HERE

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Senior Banner Photo Shoot

Seniors, get your photo taken for your Senior Banner!  Photos will be taken in the Choir Room on Tuesday, May 30th from 6-8PM. To schedule an appointment and to place order, please click the link below. Please see email sent earlier this week for additional details.

SCHEDULE /ORDER SENIOR BANNER AND PORTRAITS

Medication for Mini Band Camp

All medication and DMS forms from the 2022/23 school year are considered valid until the end of Mini Camp on June 2, 2023. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2022-23 must be picked up by the end of Mini Camp or it will be discarded. 

For new families or for new needs, if you need to drop off medication for Mini Camp, please sign up for a time in Charms. 

• Med Drop-off will be on Tuesday May 30th at 12:30 pm
• Direct link to sign up in Charms here 

Please also carefully read the Medication Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. Remember to upload all DMS forms here prior to bringing medication to check in. 

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

INTERESTED IN JOINING OUR CHAPERONE AND BAND AID TEAM?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

• Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
  • Chaperone & Band Aid Interest Form
• Chaperone & Band Aid Training   
  • Wednesday May 17th at 7pm in the Mason High School Harvard Room.

MENTAL HEALTH AWARENESS MONTH

May is Mental Health awareness month!  Mason Band is proud to be partnering with the Jake Langbein memorial fund to continue to promote mental health awareness and training for students and staff!  For information on how you can help, go to https://www.masonbands.com/support-mason-band/jacob-langbein-memorial/

Please be sure and spread the word to alumni friends and family! Thank you to the Langbein family for your continued efforts to positively impact the students and staff in our program.

SUMMER MARCHING BAND DATES

The summer dates are already published on the calendar here on the Mason Bands calendar: CLICK HERE 

For students planning to participate in marching band, avoid vacations on the following dates: 

• May 28 - Graduation; Non Senior Wind Symphony Students to Perform (Please see above for more details)
• May 29 - Memorial Day Parade 
  • Instrumentalists: Current Freshman-Seniors ONLY
  • Guard: All members selected for the 2023 Season and Graduating Seniors.
• May 30 - June 2 - Mini Band Camp 
• June 20-23 - Percussion/Guard Camp (Percussion and Guard students ONLY) 
• July 17th - Start of Band Camp (Please see band calendar for complete schedule/days and times.)

MARCHING BAND LEADERSHIP

The following dates are for students who were chosen to be part of the Marching Band leadership team. Please see the communication from the directors for the complete list of those selected for leadership roles.

Marching Band Leadership Dates:

• Monday, May 15 - Leadership Team Meeting 2, 2:45-4:00, Band Room
• Thursday, May 18 - Leadership Team Meeting 3, 2:45-4:00, Band Room
• Monday, May 22 - Leadership Team Meeting 4, 2:45-4:00, Band Room

TENTATIVE Monday, July 17th 8am-Noon - Leadership Team Field Trip to Miami University

TRIP FOR 2 RAFFLE - BUY TIX NOW!

Don’t miss out on a chance to win a trip for 2 to the Rose Parade!  Buy Your Tickets HERE and please share with your friends & family! For more details about the raffle please click here.

HELP SUPPORT OUR STUDENTS AND FAMILIES

Financial Assistance Fund

Information on the Financial Assistance Fund can be found  HERE. 

Business Sponsors

Details on how to become a sponsor and the benefits of doing so can be found HERE.

Questions

Please contact:

• Financial Assistance Fund: Lisa Oldham parade@masonbandboosters.com
• Sponsorship: Scott Cook sponsorship@masonbandboosters.com

MARCHING BAND NEXT STEPS- REGISTRATION GUIDE

Marching Band Registration Guide

This linked guide below is a comprehensive guide on all of the remaining steps required for both Marching Band and the Rose Parade Trip. 

2023 Marching Band Registration Guide

 ****PLEASE NOTE**** Students must be in good standing with steps 1-7 of the registration guide in order to participate in Mini Band Camp. To be in good standing, all forms and fees must be complete through step 7 or you need to make alternative arrangements with a director. Steps 1-4 are now PAST DUE.

Next Up- (Please refer to Registration Guide for detailed instructions on how to complete the steps below.)

• May 19th
  • Pre-Participation Physicals are due and must remain current throughout the season. Please refer to our website for more information about how to check the status of your student’s physical and download/upload in Final Forms here. 
    • If your student had a physical in the last year, you can have their physician complete the physical form based on their previous appointment. The physical is considered 'current' 13 months after their exam date to allow time for scheduling appointments and completing forms each year. If you need to get one done quickly, there are several options nearby including Kroger Little Clinic offering them for $29 with same day appointments available.
• June 1 Rose Trip Payment #3 $575 is Due. Please submit payment to Bob Rogers (Refer to 2023 Marching Band Registration Guide for complete fee schedule and past due payments.)

Please contact medicalsecretary@masonbandboosters with any questions regarding medications or physicals.  If you have any questions regarding fees, please email Mr. Sleppy at sleppyj@masonohioschools.com.