April 28, 2024 Band Notes

CANCELLED: Marching Band Leadership Meeting 2:45-4:00pm; MHS Band Room (Details Below)
Color Guard Placement Auditions 6-9pm; MMS Arena (Details Below)
Booster Meeting And Executive Committee Election 7pm; MHS Large Commons (We are requesting that at least one parent from each family attend.)
Deadline to be set up in BoosterHub for 2024 Marching Band Students And Their Families

Wednesday, May 1

Color Guard Placement Auditions 6-9pm; MMS Arena (Details Below)
Important Marching Band Registration Steps Due
- Consumable Fee Payment Due.
  - 2024 Instrumentalist Consumables Form Link
  - 2024 Color Guard Consumables Form Link
- All student care forms are due
- Please Note: The due date for the Final Forms related steps has been extended to June 1st. (Details Below)

Thursday, May 2

Winter Percussion 5:30-8:30pm

Friday, May 3

Brass/Woodwind/Color Guard Movement Clinic 5-9pm; MMS Auditorium, Aux Gym, Arena
- For detailed information: MOVEMENT CLINIC GUIDEBOOK

Saturday, May 4

Brass/Woodwind/Color Guard Movement Clinic 9am-4pm; MMS Arena & MMS Aux Gym
- For detailed information: MOVEMENT CLINIC GUIDEBOOK

Future planned events can be found on the updated band calendar: Mason Band Calendar

Parent To Do Checklist For This Week

2024 Marching Band Students And Parents (Including Incoming Freshmen)
- PLEASE ACCEPT BOOSTERHUB INVITATION ASAP! Communication via Charms will end THIS TUESDAY so you will need to be set up by that time.
- Link your parent account to your student’s account in BoosterHub once both parties have accepted their invitation. (See below for details and the BoosterHub Guide for complete directions.)
- Please review the additional next steps for Marching Band found at the bottom of the band notes. Note: The due date for the Final Forms related steps has been extended. (Details Below)
Volunteers needed for Flower Sale pick up on May 4th.
Sign up for a medication drop off time if your student needs medication during Mini Band Camp. (Details Below)
Graduating Seniors- Please click on the following link for instructions on submitting information for Social Media Shout Outs.
One parent/guardian from each family- Please attend The Executive Committee Election and Booster Meeting this Tuesday at 7pm in the High School Large Commons
Veteran Marching Band Students
- Please sign up HERE to help with the New Member Movement Clinics. (Details Below)

IMPORTANT INFORMATION

BoosterHub Onboarding- NEXT REQUIRED STEPS

It is important that all band students and family members read the information below and any additional future communication to be sent regarding our switch to BoosterHub carefully. Please follow all instructions given to make the switch from Charms to BoosterHub. Failure to do so will result in no longer being able to receive communication from the band and potentially missing critical information/deadlines.

KEY THINGS TO KNOW (Please read the section that pertains to your family)

2024 MARCHING BAND STUDENTS AND FAMILIES:

All marching band students and their parents have been sent an invitation to join BoosterHub. Anyone who has not received an invitation at this point will need to contact Kim Bishop at secretary@masonbandboosters.com or Laura Minniear at registration@masonbandboosters.com. We will also be available to help people before and after the Booster Meeting this Tuesday. (Please note that the secretary email will be transferred to the new Secretary after the upcoming election.)

All parents and students must be in BoosterHub by THIS TUESDAY to ensure they continue to receive all communication from the band. PLEASE MAKE SURE ALL OF THE ACCOUNTS OF YOUR FAMILY ARE LINKED TOGETHER.

For detailed instructions please refer to the BOOSTERHUB GUIDE

SENIORS:

Your information will not be added into BoosterHub. THIS IS THE LAST NIGHT YOU WILL RECEIVE BAND NOTES VIA EMAIL. You will still need to read the band notes every Sunday through the month of May This will ensure you do not miss any important information prior to your graduation. You can access the band notes in a variety of ways found below. Please know that the notes are posted typically sometime after 7pm on Sunday.

You can access them directly from our website HERE.
The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout May.
We have also created a Senior distribution list in case we need to send additional emails to Seniors beyond the band notes or the director communications. We will be requesting information from our Seniors so we can stay in touch beyond graduation.

CONCERT BAND STUDENTS WHO WILL NOT BE IN MARCHING BAND:

We are still developing the timeline of when we will send out BoosterHub invitations to you. This will be sometime after the Concert Band class lists are finalized. STARTING NEXT SUNDAY YOU WILL NEED TO ACCESS THE BAND NOTES THROUGH THE FOLLOWING MEANS! (This will be most critical through the end of the current school year and then again beginning the first week of August until we get you set up in BoosterHub.)

You can access them directly from our website HERE.
The band notes will also be linked in the concert band updates sent by the directors every week. They will also share any other information that is relevant to our Seniors through their updates as well.
Erica will have the band notes linked in her weekly updates for the Senior Guard members to access.
A link to the band notes will also be shared via our Parent and Friends Facebook page once they are ready each Sunday throughout the month of May.
Soon we will provide further instructions on additional steps you will need to take such as how to update your information within the system and how to use the app. This information will be via band notes, email, and/or training sessions.

NEW INFORMATION

Percussion Concert Information

This document has all of the information for the Percussion Ensemble concert on May 11th, featuring all of the concert band percussion sections and the MHS Winter Percussion ensemble: CLICK HERE FOR INFO DOCUMENT

Thank You After Prom Volunteers!

The Band’s Tattoo Parlor during After Prom was an incredible success! Thanks to everyone who helped provide a fun and safe event for our kids. Special thanks to Julie Chaney, this year’s After Prom chair, who planned and designed the band’s portion of After Prom. Thank you to the set up crew, Emma Chaney, Lauren Chaney, Catherine Adduci, Alison Aduci, Linda Shen, Tyler Buckner, Julia Zhu, Nancy Riley, Aiden Riley, Cora Grim, Line Giberson, Andrew Giberson, and Caitlyn Bishop. You were a quick and efficient team that executed Julie’s vision of the Swiss Alps flawlessly. Laura Minniear, Sheena Anthony, Martha Hamann, Lori Stackpole, Miranda Kennedy, Kristi Cetti, Line Giberson, Kelly Cook, Rebecca Synan, Tom Synan, Jenn Bush, and Michael Bishop, thank you for staying up late with our kids when you could have just as easily stayed home. The smiles on the faces of the students throughout the night spoke volumes as to how much you were appreciated. We hope today you were all able to get some much deserved rest. We also appreciate those of you who made monetary donations or provided the temporary tattoos and candy. Lastly, thanks to all of the students who stopped by our area. We enjoyed getting to spend a little time with you which made our evening a lot of fun.

Beautiful Performances!

Congratulations to all of our HS Concert Bands and Winter Guard! All groups put on magnificent performances to culminate the year. Special shout out to Izzy Gaspar’raj and Nolan McTall! You are both extraordinary talented and mesmerized us all with your musical abilities. Congratulations as well to Sammy Smith for receiving the Louis Armstrong Jazz award and Alex Riley for receiving the John Phillip Sousa Award.

Photos from the band concerts and the Winter Guard Recital can be found in the links below. Please contact smugmug@masonbandboosters.com if you need the password to see the photos in SmugMug.

April 23rd Concert Photos:
April 24th Concert Photos:
- Concert Silver/Green
- Concert White
Winter Guard Recital Photos: Click Here
Competitive Winter Guard Season Photos: Click Here

REMINDERS

Booster Meeting/Election This Tuesday, April 30th

Please plan to join us on Tuesday, April 30th at 7pm in the High School Large Commons for our next booster meeting and Executive Board election. We are asking that at least one parent/guardian from each family attends. In addition to the election, we will be providing critical information regarding band camp and the upcoming marching band season. We will also have individuals available to answer any questions you may have about the registration process and will provide assistance to anyone who needs help setting up their BoosterHub account. We hope to see you there!

Attention 2024-2025 Wind Symphony Students

This document is for Wind Symphony students for the 2024-2025 school year. Here you will find information regarding the end of this school year in preparation for next year. There are two main items addressed within the document.

Completion of the All-State Etudes as our 2nd/Progress check audition.
Graduation Band (May 19th) - Required for next year’s Wind Symphony (except current 8th graders)

Marching Band - Clinics & Leadership Application

NEW MEMBER MARCHING CLINICS

BRASS/WOODWIND/COLOR GUARD MOVEMENT CLINICS

LEADERSHIP APPLICATION

Color Guard Auditions

Auditions for the Marching Band Color Guard placements will be taking place on Tuesday, April 30th and Wednesday, May 1st from 6-9pm @MMS Arena. If you have any questions, please contact comptone@masonohioschools.com.

Mini Band Camp Information

Mini Band Camp will be taking place June 3rd-7th. This is for all incoming Freshman through rising Seniors who will be in the Marching Band for the 2024 Season.

Schedule

Monday, May 27, Memorial Day Parade (For current 9th-12th grade band members only)
- More details coming soon!
Monday, June 3rd - Friday, June 7th
- Detailed schedule coming soon!

Snack Donations Needed

Marching is hard work! Please sign up to donate snack items to keep our hard working marchers energized! No time to shop? That's OK, you can sign up to donate funds to be used to help purchase snacks for the band. Items may be dropped off at the beginning of mini camp.

Please sign up to donate HERE or go directly to the BoosterHub App. Please see the BOOSTERHUB GUIDE for directions on how to sign up to volunteer. (A link to make a monetary donation will be added to BoosterHub in the near future.)

Questions?- Please reach out to Melissa Woodward at vp-studentexperience @masonbandboosters.com

Medication for Mini Band Camp

All medication and DMS forms from the 2023/24 school year are considered valid until the end of Mini Camp on June 7, 2024. This means all medication previously turned in and still remaining with the band as well as approved OTC medication will be available for your student during Mini Camp. All medication from 2023-24 must be picked up by the end of Mini Camp or it will be discarded.

Medication for Mini Band Camp may be dropped off on either Saturday, May 18th from 3-4pm or Wednesday, May 22nd from 7:00- 8:30pm. The Medical Secretary and Band Aid team will have a table set up inside the entrance of the Mason MIDDLE School ARENA ENTRANCE for medication drop-off. The care team will be able to answer any questions and walk you through any documentation needs to ensure that the medication needs for your student will be met this upcoming marching band season. Remember to upload all DMS forms HERE prior to bringing medication to check in. Please also carefully read the Policy and review all of the information about how we manage medication on MasonBands.com in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide.

Sign up HERE or go directly to the BoosterHub App to sign up for a time to drop off medication for your student. Directions on how to sign up in BoosterHub can be found HERE.

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

Parent Information Session for Color Guard

All 2024 Marching Band parents are invited to join us for an optional informational session pertaining specifically to color guard. This will be a wonderful opportunity to have your questions regarding color guard answered by seasoned parents. The meeting will take place in the Middle School large commons on Monday, May 6th from 6:30-8:00pm. Performance Doors will be open for parents attending the meeting beginning at 6:15pm. Please park in the front lot of Mason Middle School.

2024 Senior Plans

Attention Seniors!! It's that time of year again...can you believe graduation is right around the corner?! These last few months of your high school career are exciting times! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! We're going to start posting senior slides in April. If you’d like, feel free to submit your slide now. If you’re still deciding, send it whenever you’re ready! We will be sharing slides beginning in April and will continue through graduation Please click here for instructions.

Interested In Becoming A Band Aid or Chaperone?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
- Band Aid Interest Form
Chaperone & Band Aid Training
- Tuesday, May 21st at 7pm in the High School Harvard Room

Spring Flower Sale-Volunteers Needed

Thanks to everyone who purchased flowers in support of the band. Volunteers are needed to help with flower/plant distribution on May 4th. If you are available to help, please sign up below. Please contact flowersale@masonbandboosters.com with any questions.

Orders are now closed.
Pickup/Delivery Date: Saturday, May 4, 2024

Two more volunteers needed: Please sign up HERE if you can help sort or distribute the flowers.

2024 Marching Band Next Steps

2024 Registration Guide

Due April 30:
- Get registered in BoosterHub, our new student database
  - All invitations have been sent. Please accept the invitation ASAP to allow us time to troubleshoot if there is a problem. (More details above.)
  - BOOSTERHUB GUIDE
Due May 1:
- Pay Consumable Fee to Mason Band Boosters. Payment links are now available. Please check to be sure you use the correct link depending on whether your student is an instrumentalist or in the Guard.
- 2024 Instrumentalist Consumables Form Link
- 2024 Color Guard Consumables Form Link
- Complete Student Care Forms:
- HWBP: Health And Wellbeing Profile
- SCP: Student Care Plan and Upload SCP Electronically
- DMS: Dispensing Medication at School and Upload DMS Electronically
Due June 1 (Extension due to district shutting down access to Final Forms until May 15th.)
- Review, Complete, and Digitally Sign all forms in FINAL FORMS.
  - Mason City Schools 2024-2025 Health & Medical Forms
  - Field Trip Permission Form, Tag Day Agreement, and Marching Band Handbook Agreement
- Upload a current Physical (PPE) to FINAL FORMS.
  - PPE Form