At a Glance

  • 2018 Band Camp Packet (COMING SOON!) 

Required Reading

  • 2018 Marching Band Handbook -- COMING SOON
    • Annual updates will be made.  New and returning parents should read this.
  • Chaperone Handbook (UPDATED VERSION COMING SOON)
    • Updates are made only as needed in collaboration with the district administration
    • This document is a must read for all chaperones and a highly-recommended read for parents who want a deeper understanding of how volunteers are trained interact with students during chaperoned events.

 Commitment Forms


The REQUIRED 2018 Commitment Form is due by March 23, 2018.

-Commitment payments cannot be processed without a completed commitment form.
-Keep a copy of this and all forms you submit for future reference.

 Marching Band Registration: 2018 Help Sessions

To help with all of the required online and paper based forms described below, we have scheduled Registration Information Sessions on three separate dates. Chromebooks will be available at each session. Given the number of changes this year, we recommend all students have at least one parent/guardian attend whichever session best fits your schedule:

-Saturday April 28 (during New Member Meeting 9:00-11:00 am)
-Thursday May 3, 6:30-7:30 pm in the Harvard Room (enter through Main Entrance in front of MHS)
-Saturday May 12, 10:00-11:00 am in the MHS Band Room

If you have any questions, please email

Marching Band Registration

In order to register fully for Marching Band, you must complete the Final Forms and Charms registration processes as well as the Health & Well-Being and Medical forms. Please see details and references below:


  1. Final Forms – DUE May 13, 2018

    1. Before your student can participate in 2018 Mini-Band Camp which begins May 29th, all Final Forms electronic forms must be reviewed and signed by both the parent/guardian and the student. This includes the Emergency Medical Authorization as well as the Marching Band Participation Agreement, Field Trip Permission, and Tag Day Consent. Also, this year we are requiring Pre-Participation Physical Evaluations which are also included Final Forms.  

    2. Please refer to this Final Forms Guide to assist with completing these forms.

  2. Charms Registration – DUE May 13, 2018

    1. Charms is a very important system used by Mason Band Directors to track membership in the Marching Band, Concert Band, and Winter Guard programs and manage fees, attendance, instrument rentals + more. The Mason Band Boosters use charms for communication, event and travel planning, volunteer sign-ups, + more. If your information is not up to date, you and your student will miss out on essential communications for the Marching Band.

  1. All families are required to review/update their Charms information at least once per year. Please refer to the attached Charms Guide to assist with updating your information in Charms.


  1. Health & Well-Being Profile – Due May 13, 2018

    1. The Health & Well-Being Profile (MCS-382) provides information to parents/guardians about how the Mason Bands program manages student care and allows parents/guardians to share pertinent information about their student. It is the responsibility of parents/guardians to communicate the relevant information including dietary needs, allergies, emotional/mental health and physical/medical conditions and any concern for which advanced information can help our Staff and Band Aids provide the best student care.

    2. The Health & Well-Being Profile can be completed via a Google Form (you will receive an email copy of your submission) or you can print a hard copy Health & Well-Being Profile and turn into a Director or the MHS Dropbox.

    3. A completed Health & Well-Being Profile is required in order to participate in Marching Band.

  2. Student Care Plan – Due May 13, 2018 (or anytime throughout the season as needs arise or change)

    1. If you are aware of a potential situation that may arise at any point during your student’s participation in this program, please complete the Student Care Plan (MCS-383)so that you can share an action plan in advance that includes symptoms and recommended care. Submit a copy via email to or turn into the MHS Dropbox.

    2. We encourage you to submit a Student Care Plan if the extended hours and overnight trips associated with this program may result in a need for care, even if that need is not one that requires care during a typical school day.

    3. Some examples for which a Student Care Plan may apply: ADHD, anxiety, asthma, autism, depression, diabetes, food allergies, migraines, Tourette’s, and any other allergy, condition, or concern for which you would like to share information about your student with Band Staff and Band Aids to help them provide the best care for your student.

  3. Dispensing Medication at School – Due 1-2 Weeks Prior to Medication Needs of Your Student

    1. A Dispensing Medication at School (MCS-202) form is required for each OTC (over-the-counter) or prescription medication to be dispensed to your student. The DMS form requires a parent/guardian and doctor’s signature and is valid for the current school year. Please consider the following situations that would indicate your student will need a DMS form:

      1. If your student may need ‘symptom relief’ medication such as Ibuprofen, Acetaminophen, Benadryl, antacid, etc.

      2. If your student carries emergency medication such as an inhaler or epi-pen

      3. If your student takes ‘scheduled’ medication on a daily basis that needs to be administered during a camp, event, or trip  

    2. Mason Bands maintains central supplies of typical OTC medication including: Acetaminophen, Ibuprofen, and Benadryl. We encourage parents/guardians to provide access to central OTC medications if your student has ever needed one of these medications in the past. A DMS form signed by a doctor is required for each medication to be dispensed. Send completed forms to

    3. For medication that is not provided centrally, parents/guardians can submit DMS forms along with the associated medication during one of our ‘Medication Drop Off’ events. These events will be scheduled prior to camps and travel events. Sign-ups will be in Charms.

  1. Pre-Participation Physical Evaluations – Due July 22,2018 (Before Summer Band Camp)

    1. The Pre-Participation Physical Evaluation is a new requirement in 2018. This form should be printed from Final Forms and completed by a physician. The form can be sent electronically to or turned into the MHS Dropbox.

    2. The PPE Physical is good for 1 year. Please check Final Forms to see if your student has a current PPE Physical on file and if so, there is no need to submit another one.

Please keep a copy of all paper based forms before submitting them.


Uniform Order Forms

  • Uniform order form - for NEW musicians Coming soon 
  • Uniform order form - for RETURN musicians  Coming soon 
  • Uniform order form - for guard  Coming soon 

Grand Nationals Info

Information will be available soon about 2018 GRAND NATIONALS 

  • 2018 Grand Nats Info
  • 2018 Tour Conditions